Chief of Staff (Early Career Professional)

Vibrant-USA; Tampa (FL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a high-potential early-career professional to join as Chief of Staff. This apprenticeship role offers an incredible opportunity to work closely with executive leadership, gaining exposure to strategic decision-making and operational execution. Ideal for a recent master's graduate or junior military leader, this position emphasizes strong communication, problem-solving, and organizational skills. You'll play a critical role in supporting board activities, managing logistics, and facilitating executive meetings, all while preparing for a future in leadership. If you're eager to accelerate your career in a dynamic environment, this is the perfect opportunity for you.

Qualifications

• Recent master's graduate or 3-5 years post-undergrad required.
• Strong problem-solving and organizational skills are essential.

Responsibilities

• Support the CEO and Executive Leadership Team in strategic initiatives.
• Coordinate Board meetings and ensure seamless communication.

Skills

Strategic Mindset

Analytical Skills

Problem-Solving

Communication

Organizational Skills

Education

Master's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Chief of Staff (Early Career Professional)

Chief of Staff (Early Career Professional)

We are seeking a high-potential, early-career professional for a Chief of Staff role designed as an apprenticeship for future business leaders. This position provides direct exposure to executive leadership, strategic decision-making, and operational execution at the highest levels of the firm.

As Chief of Staff, you will work alongside the CEO, President, and Executive Leadership Team (ELT) to drive strategic initiatives, manage key business processes, and ensure seamless coordination across leadership functions. You will gain a front-row seat to enterprise-wide operations, learning how to navigate board dynamics, executive decision-making, and cross-functional leadership.

This role is ideal for a recent master's graduate or early-career professional (2-3 years out of undergrad), or Junior Military Leader with exceptional communication, problem-solving, and organizational skills, who is eager to accelerate their path to leadership.

Key Responsibilities :

• Board of Directors Support
• Serve as the CEO's point of contact for Board materials and content
• Coordinate Board Committees, ensuring seamless communication and collaboration
• Prepare and upload materials ensuring accuracy and completeness
• Facilitate kickoff meetings, agenda setting, and advance scheduling for Board meetings
• Manage advanced calendaring, seating arrangements for dinners & meetings, and overall logistics
• Oversee conference room setup and technology readiness for Board meetings
• Track and follow up on action items from Board discussions, ensuring alignment across the ELT

Business Reviews & Strategy Execution Support

• Schedule and manage business review meetings, ensuring key stakeholders are informed
• Consolidate presentations, metrics, and strategic insights for executive discussions
• Publish action items and meeting minutes to ensure accountability
• Facilitate firm-level lessons learned reviews, ensuring insights are effectively communicated

Support for CEO & Operating Segment Presidents

• Ensure executives are fully prepared for meetings, providing pre-reads and executive summaries
• Summarize key takeaways from pre-read materials and meetings for executive efficiency
• Track action items, publish meeting minutes, and ensure follow-ups with key stakeholders
• Coordinate ELT interactions and facilitate cross-functional alignment
• Manage Town Hall Q&A tracking and follow-up coordination
• Support partnership and leader engagements
• Build executive profiles and briefing documents ahead of key meetings
• Serve as a coordination point for internal communications across the ELT
• Act as the go-to expert for internal presentations, ensuring clarity and executive-level impact
• Schedule and coordinate key client, colleague, and carrier partner meetings

Who You Are :

• A high-potential early-career professional with a strategic mindset and strong analytical skills
• A proactive problem-solver who thrives in fast-paced, high-visibility environments
• A strong communicator with the ability to summarize information concisely and influence senior stakeholders
• Someone with exceptional attention to detail, ensuring accuracy and alignment in all deliverables
• Proficient in Microsoft Office (PowerPoint, Excel, Word) and executive-level presentation development

Qualifications :

• Early career professional – Recent master's graduate or 3 -5 years post-undergrad required
• Leadership and teamwork experience such as junior military leader (O-2, E-5), student athletes, and other extracurricular activities
• Local to Tampa and available to be in-office 4-5 days per week (with flexibility for exceptions)
• Strong problem-solving and organizational skills
• Excellent written and verbal communication skills, with the ability to distill complex information into actionable insights
• Ability to summarize key points using a "bottom-line-up-front" approach
• Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word)

IMPORTANT NOTICE :

This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

About Us :

The Baldwin Group (previously Baldwin Risk Partners) is a cohesive group of experts in business insurance, employee benefits, retirement planning, and all areas of private and personal insurance. Since 2011, we've evolved from a local business into a national firm with a vast network of specializations serving two million clients across the country.

At The Baldwin Group, we provide solutions so our clients can pursue what's possible for themselves, their families, and their businesses. Whether renting a first apartment, opening a small business or taking a company public, we offer solutions to support clients at every step of their journey giving them peace of mind to pursue their purpose, passion, and dreams. We Protect the Possible.