Chief of Staff

Virginia League for Planned Parenthood; Virginia, Richmond (MN, VA); On-site; USD 81,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401k matching

Employer sponsored life insurance

9 paid holidays per year

Paid Time Off

Employer Assistance Program

Job summary

The Virginia League for Planned Parenthood is seeking a Chief of Staff to provide strategic and operational leadership in support of the CEO and senior leadership. This role drives priorities, coordinates major initiatives, and aligns internal stakeholders to advance VLPP’s mission.

You will oversee board operations, manage executive functions, and supervise cross-functional projects, IT security coordination, and crisis response.

Qualifications

• Bachelor’s degree preferred, or equivalent education/experience.
• Experience in executive support, change management, and project management.
• Ability to lead cross-functional teams and manage complex programs.
• Strong strategic thinking and organized problem-solving.

Responsibilities

• Oversee board operations including quarterly meetings and minutes.
• Manage executive office functions for CEO/CMO/General Counsel and support compliance.
• Lead organization-wide projects and ensure hand-off to day-to-day management.
• Coordinate IT and cybersecurity vendors to ensure compliance and security.
• Serve as Affiliate Security Lead and crisis response liaison.
• Brief CEO with materials for meetings and appearances.
• Provide daily operations insights to guide strategic direction.
• Partner with Communications to align messaging.
• Other duties as assigned.

Skills

Executive support

Change management

Project management

Strategic thinking

Cross-functional collaboration

Education

Bachelor's degree

Tools

Contracts management

IT security coordination

Job description

The Virginia League for Planned Parenthood is seeking a Chief of Staff!
The Chief of Staff provides strategic and operational leadership in support of the Virginia League for Planned Parenthood (VLPP), serving as a trusted partner to the CEO and senior leadership team. The Chief of Staff helps drive organizational priorities, manages key initiatives, and ensures leadership remains focused on the highest-value strategic objectives.
Our Chief of Staffs work across the organization to lead change initiatives, coordinate complex projects, and align internal stakeholders to advance VLPP’s mission. This highly visible role also provides oversight of Board operations and requires the ability to navigate competing priorities, respond to emerging needs, and influence effectively without direct authority.
Successful candidates will be strategic thinkers, highly organized problem-solvers, and collaborative leaders who thrive in a fast-paced environment. Prior experience in executive support, change management, and project management, along with experience managing complex organizational functions, is required. A bachelor’s degree is preferred, or an equivalent combination of education and experience.
DUTIES AND RESPONSIBILITIES (may include some or all of the following):

• Provides oversight for board operations, including managing the logistics for quarterly board meetings; drafting minutes; managing the board orientation process; ensuring all appropriate agreements are signed and up to date; updating the board manual on an annual basis; and staffing board committee and full board meetings.
• Leads the administrative functions of the offices of the CEO/CMO/General Counsel including managing agreements and contracts through approval and signing processes, supporting meeting logistics, drafting communications, and supporting compliance activities, including by participating in VLPP’s Compliance Quality and Risk Management (CQRM) Committee and preparing for PPFA Accreditation visits every three years.
• Manages organization-wide projects, or other special projects or initiatives, for the CEO, CMO and General Counsel, and at the completion of each project, ensures that the appropriate staff take on the day to day management of the finished product. Projects vary in scope and complexity.
• Leads the relationship with VLPP’s IT and cybersecurity vendors to ensure compliance with PPFA’s accreditation standards. Conducts IT security audits and supports staff with IT ticket escalation needs.
• Serves as the Affiliate Security Lead for VLPP, staying abreast of trends within Planned Parenthood and externally. Serves as the point person for VLPP crisis response, reports security incidents to PPFA, and conducts physical security audits.
• Ensures that the CEO is fully briefed and prepared with supporting materials for meetings and other appearances.
• Provides insight on daily operations and processes to ensure the CEO and leadership team see and understand the connections between competing interests as well as emerging trends, which could instigate a change in strategic direction.
• Partners with the Director of Communications to align internal and external communications strategies.
• Other duties as assigned.

Pay: $80,771 - $95,025 annually
Benefits include:

• Medical Insurance
• Vision Insurance
• 401k matching
• Employer sponsored life insurance
• 9 paid holidays per year
• Paid Time Off
• Employer Assistance Program

Who We Are
At Planned Parenthood our mission is to ensure all people have access to the care and resources they need to make informed decisions about their bodies, their lives, and their futures. Founded in 1916, Planned Parenthood is a trusted health care provider, educator, and passionate advocate here in the U.S. as well as a strong partner to health and rights organizations around the world. Each year, Planned Parenthood delivers vital sexual and reproductive health care, sex education, and information to millions of people.
A Key Role in Public Health
Community is the heart of Planned Parenthood and we strive to be good neighbors in partnership with on-the-ground health and rights organizations. Our expert health care professionals are dedicated to providing high-quality, compassionate, and affordable care. No matter what. As a leader in sexual and reproductive services, Planned Parenthood is proud to serve the diverse needs of local communities through a national network of more than 600 health centers operated by our affiliates.
Planned Parenthood health centers provide a wide range of services namely preventive care, testing and treatment for sexually transmitted infections, and screenings for cervical and other cancers. Our dedicated doctors, nurses, and support staff take time to not only talk with patients, but to see them for who they are as individuals and support the life they envision for themselves.