Chief of Staff

Rosen Partners LLC; New York (NY); On-site; USD 120,000 - 160,000; Full time

Job summary

Rosen Partners LLC in New York seeks a Chief of Staff to the CEO. This role involves overseeing projects, managing relationships, and supporting leadership initiatives in the real estate sector. The ideal candidate must have experience in operations and demonstrate strong communication and organizational skills. Responsibilities include project management, stakeholder engagement, and drafting communications. Proficiency in Microsoft Office and familiarity with project management tools are essential. Join us to drive growth and excellence in a dynamic environment.

Qualifications

• Relevant professional experience in real estate, operations, or related fields.
• Experience working closely with senior leadership or founders.
• Demonstrated success managing complex, multi-stakeholder initiatives.

Responsibilities

• Lead and project-manage key initiatives from planning through execution.
• Build and maintain strong relationships with external partners.
• Support and help execute leadership’s nonprofit involvement.

Skills

Exceptional written and verbal communication

Strong interpersonal skills

Highly organized

Excellent project manager

High emotional intelligence

Strong operational and financial tracking skills

Tools

Microsoft Office (Excel, PowerPoint, Word)

AI platforms

Project management tools

Marketing and social media platforms

Job description

Rosen Partners, a real estate development and technology investment company, is seeking a highly capable, hands‑on Chief of Staff to the CEO. This role is ideal for a highly capable and resourceful project manager, operator, and problem solver who thrives in fast‑moving, founder‑led environments. The Chief of Staff will oversee projects, people, processes, and partnerships—ensuring that priorities move forward efficiently, professionally, and at a consistently high level. This role is both strategic and hands‑on execution as follow‑through, and ownership are essential. The ideal candidate anticipates needs, brings structure to ambiguity, and ensures projects are completed.

Key Responsibilities

Project & Operations Management

• Lead and project‑manage key initiatives from planning through execution
• Translate priorities into clear workflows, timelines, and deliverables
• Build, document, and improve operational processes
• Track progress, manage outcomes, and provide regular updates

Relationship & Partner Management

• Build and maintain strong relationships with external partners, advisors, vendors, and collaborators
• Serve as a reliable point of contact with strong follow‑through
• Represent the firm with professionalism, discretion, and sound judgment

Non‑Profit Board & Leadership Operations

• Support and help execute leadership’s nonprofit involvement across multiple organizations
• Help track initiatives, priorities, and commitments across nonprofit roles to ensure effective execution and accountability
• Coordinate logistics, materials, and preparation for board meetings, committee meetings, and leadership engagements
• Draft and organize board materials, presentations, updates, and follow‑ups as needed
• Prepare materials for leadership, partner, client, and board meetings
• Draft presentations, reports, talking points, and summaries
• Manage meeting logistics, follow‑ups, and deadlines

Communications & Marketing Support

• Draft clear, professional internal and external communications
• Support marketing and visibility initiatives across real estate, investing, and nonprofit work
• Coordinate with external consultants or vendors as needed

Qualifications

Experience

• Relevant professional experience in real estate, operations, professional services, tech/startups, or related fields; exceptional early‑career candidates with outstanding judgment, maturity, and execution ability will also be considered
• Experience working closely with senior leadership or founders strongly preferred
• Demonstrated success managing complex, multi‑stakeholder initiatives

Skills

• Exceptional written and verbal communication
• Strong interpersonal skills and comfort working across diverse stakeholders
• Highly organized, detail‑oriented, and execution‑focused
• Excellent project manager with the ability to prioritize and manage multiple workstreams
• High emotional intelligence, sound judgment, and discretion
• Ability to operate independently in a fast‑paced, evolving environment
• Strong operational and financial tracking skills

Technical

• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Experience using AI platforms
• Familiarity with project management tools
• Comfort with marketing and social media platforms
• Preferred: familiarity with real estate and/or venture capital