Chief of Staff

Gulf Copper; Galveston (TX); Sur place; USD 180 000 - 260 000; Plein temps

Résumé du poste

Gulf Copper seeks a high-impact Chief of Staff to join at the Texas Gulf Coast site, working directly with the CEO to drive strategic transformation across finance, contracts, supply chain, HR, IT, and operations. You will coordinate executive-level reporting, manage a transformation program, and ensure disciplined execution through policy control and audit readiness.

The role requires strong writing, stakeholder management, and the ability to lead without formal authority while maintaining

Qualifications

• Bachelor's degree in business, engineering, or related field.
• 7+ years in complex manufacturing, investment banking, or consulting with CoS/PMO experience.
• Experience building or running a controlled document/policy/configuration system.
• Experience preparing executive or board-level reports and leading leadership meetings.
• Experience planning internal audits or control testing.
• Able to access export-controlled information (ITAR/EAR).

Responsabilités

• Support the CEO-chaired Transformation Steering Committee with monthly packs.
• Lead Administrative Transformation Team with external consultants.
• Collaborate with COO, CFO, CCO, and area owners on transformation.
• Manage President’s Executive Assistant and external advisors; potential small staff.

Connaissances

Discretion

Organization

Influence without authority

Clear writing

Steadiness

Decision-ready briefs

Formation

Bachelor's degree in business/engineering/related field

MBA or related master's degree

Outils

Policy/Document control system

ERP implementation

Description du poste

High-Impact Executive Opportunity | Chief of Staff | Exceptional Compensation + Bonus structure

What if your next career move put you directly at the table where major business decisions are made?

Essential Duties and Responsibilities

This position is responsible for the following. Other duties may be assigned.

Reporting Relationships

• Supports the CEO-chaired Transformation Steering Committee with a monthly steering pack and eventually supports development of a monthly business review pack with the CEO and group-level team.
• Leads the Administrative Transformation Team day to day with outside consulting partners.
• Works with the COO and Operations Transformation Team, EVP Transformation, Chief Counsel, CFO, and the named owner of each administrative and operating area.
• Has no direct reports at the start; however, the ability to manage the President’s Executive Assistant and external advisors is essential. A small staff for document control and internal audit may be added as the work scales.

Transformation Oversight

• Keep the integrated transformation plan and track both teams and every area owner against it.*
• Collect weekly status updates, risks, and decisions needed from each owner; escape issues to the President.*
• Lead the Administrative Transformation day to day with the consulting partner across finance, contracts, supply chain, HR, IT, and growth.*
• Hold teams to the sunset criteria: approved future-state processes, controlled policies, trained staff, and a completed selfassessment.
• Drive teams to execute against commitments and step in to help before failure occurs.

Operating Rhythm

• Set and run the calendar of team, steering, and leadership meetings.*
• Prepare agendas, pre-reads, and decision papers; record decisions and actions and follow them to closure.*
• Keep one integrated schedule across both transformation teams.*

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Artifact Capture and Control

• Stand up and own the business system repository, including policies, procedures, desk guides, process maps, controls, and records.
• Capture every transformation artifact as it is approved; format, number, version, and file it.*
• Chair a Policy Control Board that approves and releases every new or changed policy and procedure.

Audit Readiness and Testing

• Complete a baseline audit of current business practices within the first 90 days.
• Keep every artifact audit-ready for customers, government reviewers, and external auditors.*
• Plan and run the internal audit and control-testing program; track findings and corrective actions to closure.
• With the Chief Counsel, check new practices against FAR principles and the specific requirements in company contracts.

Internal Reporting

• Set the templates and documents for internal reports to the President.
• Consolidate owner status into a weekly brief for the President and a monthly pack for the Steering Committee.*
• Keep a single register of open gaps, with owners and due dates.*

Office of the President

• Help the President manage priorities, correspondence, follow-ups, and decisions.*
• Prepare the President for internal and external meetings.*
• Act as a trusted channel between the President and the leadership team and handle sensitive matters with discretion.*

After the Transformation Teams Sunset

• Keep the leadership rhythm, repository, and Policy Control Board running as permanent business processes.
• Run the annual internal audit plan and support customer reviews and corrective actions.

Success in the First Year

Success is measured against the transformation milestones below.

• 30 days on board Meeting calendar, status templates, and weekly owner reporting in place
• February 2027 Repository live; baseline audit of current business practices complete
• Every month Steering pack delivered on time, with every owner reporting
• June 2027 Administrative team sunsets with all criteria met; its artifacts under control
• September 2027 Operations team sunsets; steady-state governance running
• Ongoing Every approved artifact controlled in the repository; internal audit findings closed on schedule

Required Education & Experience

Required

• Bachelor's degree in business, engineering, or a related field.
• At least seven years of experience in complex manufacturing, investment banking, or consulting, ideally including experience as a Chief of Staff or in a PMO, internal audit, business systems, or operations leadership role.
• Experience building or running a controlled document, policy, or configuration management system.
• Experience preparing executive or board-level reporting and running recurring leadership meetings.
• Experience planning or running internal audits or control testing.
• Able to access export-controlled (ITAR/EAR) information.

Preferred

• MBA or related master's degree.
• Shipbuilding or ship repair experience is helpful but not required.
• Experience with an ERP implementation or a major business transformation.
• Experience in a foreign-owned U.S. company operating under FOCI mitigation.

Working Conditions

• Based at a Gulf Copper site on the Texas Gulf Coast, with regular time in shipyard production areas where PPE is required.
• Travel of approximately 15-25% among the Galveston, Port Arthur, and Corpus Christi sites, with occasional international travel to the parent company.
• Occasional extended hours around steering reviews, audits, and customer reviews.

Necessary Equipment Operation

• Requires regular use of standard office equipment and business systems. Personal protective equipment is required when working in shipyard production areas.

Special Skills

• Discretion: Handles sensitive leadership matters and information with care.
• Organization and follow-through: Turns decisions into owned actions and closes them.
• Influence without authority: Holds senior owners to plan through clarity, not title.
• Clear writing: Produces short, decision-ready briefs and reports.
• Controls mindset: Builds right-sized controls, applying as much as company contracts require and no more.
• Steadiness: Keeps the rhythm under schedule pressure on a live ship program.