Chief of Staff

OTHR Management Company (OMC); Austin (TX); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Paid parking

Parental leave

Company match 401K

Company events

Job summary

OTHR Management Company (OMC) seeks a highly organized Chief of Staff to align the CEO and COO priorities, ensuring time is spent on strategic impact. You will oversee executive support, manage complex calendars, and drive cross‑functional initiatives with discretion and poise.

You will lead the executive support team, coordinate special projects, and remove blockers to keep programs on track while protecting leadership focus and ensuring timely decisions.

Qualifications

• Experience supporting C-suite executives.
• Ability to manage competing priorities and tight calendars.
• Discretion and confidentiality are essential.

Responsibilities

• Partner with the CEO and COO to protect time and focus on top priorities.
• Maintain calendars, manage inboxes/slack, prep meetings, and coordinate travel.
• Direct and develop the executive support team and ensure seamless operations.

Skills

Executive support

Calendar management

Project management

Strategic prioritization

People management

Tools

Slack

Email

Job description

OTHR Management Company (OMC) is a portfolio company, strategically investing in people and communities. Setting the standard of investing in professional development, creating an atmosphere that supports growth – internally and for the communities where we exist, while providing first-class benefits is a standard that is echoed in all our brands. We create and fund in forward-thinking companies. OMC creates new companies out of needs and gaps in service. We bring a wealth of experiences and business networks as founders, investors, and operators.

YOU:

You are a highly organized, proactive, high-capability utility player, and force multiplier.

As Chief of Staff, you work closely with the CEO and COO to ensure their time, attention, and priorities are focused where they create the greatest impact. You oversee the executive support function, manage and execute special projects, and partner with the COO and other leaders on priority initiatives as needed.

You are equally comfortable managing the details behind the scenes and stepping into a project that requires structure, coordination, and follow-through. You anticipate needs, connect dots, protect priorities, and make sure important things don’t fall through the cracks.

This role requires judgment, discretion, adaptability, and follow-through. You are trusted with sensitive information, competing priorities, and projects that don’t always come with a playbook.

YOUR DIRECT REPORT:

COO

OUR CORE VALUES:

• Build Like a Partner: We show up like owners, not order-takers. We collaborate, contribute, and co-create. We don’t just pass the baton — we run beside each other with shared vision and full commitment.
• Own The Outcome: Everyone leads from where they stand. We take full responsibility- not just for tasks, but for results. We don’t wait to be told - we build to be proud.
• Make Moments Matter: We don’t just do work — we create meaning. Every email, interaction, and touchpoint is a chance to leave someone better than we found them.
• Purposeful Excellence: Excellence isn’t a flex — it’s a form of care. We pursue mastery not for ego, but because people, moments, and missions deserve our best.

A SNAPSHOT OF YOUR RESPONSIBILITIES:

• Serve as trusted partner to the CEO and COO in managing competing priorities, commitments, and demands on her time.
• Maintain a clear understanding of the C-Suite highest priorities and ensure her calendar and commitments reflect them.
• Direct and prioritize the Administrative Assistant’s work to ensure workflows support COO and CEO leverage: Calendar management, Inbox/Slack management, Meeting & key engagements prep, and Travel bookings
• Track decisions, commitments, and action items involving the C-Suite and ensure appropriate follow through
• Serve as a filter for incoming requests, determining what requires the COO and CEOs involvement and what can be delegated or resolved elsewhere.
• Protect the COO and CEOs focus and decision‑making capacity while ensuring important information reaches her at the right time

Executive Support Team Management

• Establish clear responsibilities, expectations, priorities, and communication rhythms across the support team
• Delegate and prioritize work to ensure the COO and CEO is supported seamlessly across professional and personal responsibilities
• Hold regular check‑ins with support team members and ensure open items are tracked through completion
• Identify gaps in coverage or support and proactively develop solutions
• Create systems that allow the executive support function to operate efficiently, consistently, and with minimal C‑Suite involvement
• Maintain discretion and confidentiality across both business and personal matters

Special Projects:

• Own and execute high‑priority initiatives that fall outside of day‑to‑day operations or established functional ownership.
• Serve as a flexible extension of the C‑Suite, stepping into different areas of the business based on evolving priorities and needs.
• Quickly get up to speed on unfamiliar subject matter, understand the desired outcome, and determine the best path forward.
• Take ambiguous or loosely defined priorities and turn them into clear, actionable plans.
• Move fluidly between strategic thinking and hands‑on execution depending on what the situation requires.
• Identify and engage the right internal resources, external partners, or subject‑matter experts needed to accomplish the goal.
• Coordinate stakeholders, manage timelines, remove blockers, and maintain momentum through completion.
• Exercise strong judgment in determining what to own directly, what to delegate, and when additional expertise is needed.
• Bring resourcefulness, curiosity, and a willingness to figure things out rather than being limited by traditional role boundaries.
• Provide clear visibility into progress, risks, decisions needed, and next steps.
• Own the outcome and ensure projects finish — not stall at 80%.

COMPETENCIES:

Executive Judgement & Discretion

• Exercises sound judgment with limited direction.
• Handles confidential business and personal information with discretion.
• Understands when to act independently, when to involve others, and when to elevate.
• Represents the C‑Suite professionally and thoughtfully.

Strategic Prioritization

• Quickly distinguishes between urgent, important, and distracting.
• Understands the C‑Suite 's priorities and protects her time accordingly.
• Makes thoughtful tradeoffs when time and resources are constrained.
• Comfortable saying no, redirecting requests, or recommending a different path.

Project Management & Follow‑Through

• Turns ideas and requests into organized plans and actionable next steps.
• Maintains visibility across multiple projects, deadlines, and stakeholders.
• Proactively follows up rather than waiting for others to drive progress.
• Closes loops and finishes what gets started. C‑Suite Leverage Mindset

People Management

• Sets clear expectations and priorities for the executive support team.
• Delegates effectively and holds others accountable.
• Creates an environment of trust, responsiveness, and high standards.
• Identifies opportunities to improve how the team supports the C‑Suite.

Communication + Clarity

• Exceptional written and verbal communicator.
• Synthesizes complex or lengthy information into what the C‑Suite actually needs to know.
• Communicates clearly with executives, team members, vendors, and external partners.
• Adjusts communication style appropriately based on audience and situation.
• Think several steps ahead.
• Notices gaps, conflicts, and potential issues before they become problems.
• Doesn't wait for detailed instructions when the next step is clear.
• Regularly asks, "What will she need next?"
• Comfortable operating in an environment where priorities can change quickly.
• Moves easily between executive support, project management, and problem‑solving.
• Willing to step into unfamiliar projects and figure out what is needed.
• Maintains composure and organization when multiple priorities compete for attention.
• Has a deep respect for the C‑Suite’s time, attention, and decision energy.
• Understands that excellent executive support is about creating leverage, not simply completing tasks.
• Looks for opportunities to delegate, streamline, prepare, and anticipate.
• Measures success by how effectively the C‑Suite can focus on the work only she can do.

LIFE at OMC:

At OMC, being an Equal Opportunity Employer means more than upholding discrimination‑free hiring practices. It means that we cultivate an environment where people can be their most authentic selves and find both belonging and support. We're on a mission to change the creative event experience -- an experience made whole by our unique backgrounds and perspectives.

We care for our team and have a comprehensive benefits package to support you. We offer medical, dental, vision, generous paid time off, paid parking, paid parental leave, company match 401K and company social events.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.