Chief Civil Deputy

Birth to Three Program; Washington; On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Pension

Deferred compensation

11 holidays

Floating holiday

Vacation and sick leave

Job summary

Asotin County Sheriff's Office seeks a civil division supervisor to plan, organize, and oversee civil functions including court paperwork and service. You will handle seizure processing, writs of restitution, sheriff’s sales, and related duties per statute.

The role requires handling accounts receivable/payables, monitoring budgets, and preparing reports for the department and agencies. Strong coordination with attorneys and courts is essential.

Qualifications

• High school diploma or equivalent required.
• One year of college coursework in business and accounting, or equivalent experience.
• Prefer minimum of three years in an office setting.
• Three years of law enforcement or civil law experience.
• Paralegal training or coursework desirable.
• Background check and pre-employment drug screening required.

Responsibilities

• Plan, organize, perform and supervise civil functions of the Sheriff’s Office.
• Process court ordered seizures and service of writs and sheriff’s sales.
• Manage accounts receivable and payables; monitor budgets.
• Prepare regular and special reports for department and agencies.
• Coordinate with attorneys, courts, and other departments.

Skills

Civil procedures

Bookkeeping

Supervision

Communication skills

Budget monitoring

Education

HS diploma or GED

College coursework in business/accounting

Paralegal training desirable

Job description

Asotin County is an Equal Employment Opportunity Employer.

Drug Free Workplace/Americans with Disabilities Act

Asotin County is a Drug Free Workplace and complies with the Americans with Disabilities Act. Persons requiring accommodation should advise us of that need.

Immigration Reform & Control Act of 1986

In compliance with the Immigration Reform and Control Act of 1986, Asotin County will hire only United States citizens and aliens authorized to work in the United States. Documented evidence of identity and employment eligibility must be presented at time of hire.

DEPARTMENT: Sheriff's Office

REPORTS TO:Sheriff

RATE OF PAY:$23.18 per hour/40 hours per week. This is an "at-will" non-bargaining unit position and non-exempt from FLSA.

BENEFITS 3 Medical plans to choose from, Dental, Vision, Pension, Deferred Compensation, 11 Holidays, 1 Floating Holiday, Vacation and Sick leave.

SUMMARY:

Plans, organizes, performs and supervises the civil functions of the Sheriff’s Office, including criminal and civil court paperwork for service and entry into the State and National databases. Performs court ordered seizures of real and personal property including processing and service of Writs of Restitution/Replevin, Sheriff’s Sales and other court ordered duties performed in accordance with statutory provisions. Performs accounts receivable, payables, and monitors budgets.

ESSENTIAL FUNCTIONS:

• Receipts monies received from work release inmates, bail, permits, legal fees, etc.; develops, maintains, and balances accurate bookkeeping records; issues refunds as necessary. Monitors and records income for department services and contracts.
• Compiles regular and special reports for the department and other agencies.
• Develops and maintains systems and records that provide for proper evaluation, control, and documentation of assigned operations.
• Assists Records Sergeant with storage, inventory, and disposal of seized property; coordinates annual auction.
• Responds to inquiries, complaints, problems, or emergencies affecting the civil division or refers to appropriate personnel.
• Coordinates work with other departments, agencies, attorneys, and County justices as necessary.
• Performs background checks for firearm purchases, firearm transfers as well as concealed weapon permits and the issuance thereof.
• Keep and maintain accounts of the sheriff’s office both payable and receivable.
• Processes weekly payables and ensures monthly time sheets are collected for submission.
• Performs other related duties as assigned.

EXAMPLES OF JOB DUTIES:

(Any position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)

• Supervises civil division activities to achieve goals with budgeted funds, plans and organizes schedules monitors progress, and makes changes as needed.
• Performs or supervises the receipt, recording, service, and return of civil documents in a timely manner.
• Communicates with attorneys and the courts regarding schedules, procedures, and time requirements.
• Recommends and implements procedures to assure the efficient and effective processing and execution of civil documents in compliance with department policy and applicable laws.
• Researches federal and state laws and regulations concerning area of assignment and takes appropriate action to reduce department liability.
• Assists in preparing the civil division budget, justifies budget requests, and monitors section operating expenses to meet budget objectives.
• Receipts monies received from legal fees for service of papers, concealed carry permits, public records requests/copies/copies, dog licenses etc. and balances accurate bookkeeping records; issues refund as necessary. Monitors and records income for department services.
• Process uniform requisitions
• Trace training assignments and recertifications for staff
• Grant writing
• Processes daily and interoffice mail.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of practices, principles, and procedures of civil functions and processes at a law enforcement agency.
• Knowledge of bookkeeping procedures and practices.
• Thorough knowledge of modern principles and practices of supervision.
• Knowledge of legal requirements, regulations, and laws applicable to assigned area.
• Ability to monitor work schedules.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the general public.
• Ability to communicate effectively, both orally and in writing.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent (GED)
• One year of college coursework in business and accounting, OR Substituting, on a month for month basis, any combination of experience, education, and training which would provide the level of knowledge and ability required.
• Prefer a minimum of three years prior experience in an office setting.
• Three years of law enforcement or civil law experience.
• Paralegal training or college coursework is desirable.
• Previous experience dealing with confidential matters and working under deadlines.
• Familiarity and ability to learn specialized, complex computer systems and programs.

LICENSES, CERTIFICATES & OTHER REQUIREMENTS:

• Valid Driver's License.
• Prior to employment, employee must clear a criminal background check and pre-employment drug screening
• CJIS Security Certification or ability to be certified within 90 days of hire.
• ACCESS Level 2 Certification or ability to be certified within 90 days of hire.
• Training officer certification, or ability to obtain within 1 year of hire.

In compliance with the Immigration Reform and Control Act of 1986, Asotin County will hire only United States citizens and aliens authorized to work in the United States. Documented evidence of identity and employment eligibility must be presented at time of hire.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

DRUG FREE WORK PLACE

AMERICANS WITH DISABILITIES ACT

Persons requiring accommodation should advise us of that need.