Chief Administrative Officer

Arootah (Client); United States; Remote; USD 120,000 - 180,000; Full time

Job summary

Arootah is seeking an experienced administrative leader to guide office administration, facilities, technology, HR, and vendor relationships, while building scalable governance and risk-management frameworks.

The role requires PMP certification and a strong background in family office or alternative asset firm environments, with MBA preferred and a focus on strategic budgeting, compliance, and transformation initiatives.

Qualifications

• Excellent communication and follow-up skills.
• Ability to advise on HR strategy and governance.
• Experience in coordinating administrative functions across HR, IT, and facilities.

Responsibilities

• Act as strategic advisor on administrative functions including office administration, facilities, technology, HR, and vendor relationships.
• Design and implement scalable administrative infrastructure, policies, and controls across HR, IT, compliance, and risk management.
• Advise on Human Resources strategy, including talent acquisition, onboarding, benefits, and employment law compliance.
• Establish corporate governance and board administration frameworks.
• Build compliance and risk management frameworks to ensure SEC and FINRA adherence.
• Assess and optimize technology systems, data security, and cybersecurity protocols.
• Evaluate and negotiate vendor relationships and contracts.
• Streamline administrative processes through workflow automation and document management.
• Support budgeting and resource planning for administrative functions.
• Develop crisis management and business continuity protocols.
• Lead special projects such as office relocations or organizational restructuring

Skills

Communication

Project coordination

Education

Bachelor's degree in business administration, finance, or related field

PMP certification

MBA

Job description

About the Company

Arootah is a talent solutions firm purpose-built for the alternative investment industry. We advise and we execute, covering the full talent spectrum from entry to exit across five services: Talent Acquisition, Fractional Leadership, Talent Development, Retention & Compensation, and Transition.

Responsibilities

• Act as strategic advisor to the Principal/Founder on administrative functions including office administration, facilities, technology, HR, and vendor relationships
• Design and implement scalable administrative infrastructure, policies, and controls across HR, IT, compliance, and risk management
• Advise on Human Resources strategy, including talent acquisition, onboarding, benefits, and employment law compliance
• Establish corporate governance and board administration frameworks
• Build compliance and risk management frameworks to ensure SEC and FINRA adherence
• Assess and optimize technology systems, data security, and cybersecurity protocols
• Evaluate and negotiate vendor relationships and contracts
• Streamline administrative processes through workflow automation and document management
• Support budgeting and resource planning for administrative functions
• Develop crisis management and business continuity protocols
• Lead special projects such as office relocations or organizational restructuring

Requirements

• Bachelor's degree in business administration, finance, or a related field
• PMP (Project Management Professional) certification is required
• Professional experience within a Family Office or Alternative Asset Firm
• Excellent communication and follow-up skills

Preferred Qualifications

• MBA
• Scrum Master Certification