Chief A&E Contract Administration: Lead, Standards & Compliance

Maryland Department of Transportation; Baltimore (MD); On-site; USD 110,000 - 180,000; Full time

Job summary

The Maryland Transit Administration seeks a highly skilled Chief, A&E Contract Administration to lead and manage Architecture & Engineering contract administration within the Office of Engineering & Construction. This role ensures consistency, compliance, and efficiency across all A&E contract and work-order processes supporting MDOT MTA’s capital program.

The Chief oversees day-to-day operations, develops agency-wide standards, and supervises consultant staff.

Qualifications

• Six years of experience in administrative staff or professional work.
• Five years of professional experience in contract administration, procurement, engineering support, project controls, or related fields.
• Experience with A&E contracts is preferred.

Responsibilities

• Standardize and manage the A&E work-order submission and tracking process, including scope development, internal estimates, approvals, key performance metrics, invoice tracking, extensions, and close-outs.
• Develop and implement tracking tools for all active A&E contracts (firms, milestones, authority, expenditures, DBE participation).
• Produce monthly contract reports (burn rate, authority, DBE compliance, compensation trends).
• Generate monthly invoicing statistics and annual industry trend reports.
• Create A&E Contract Management Guidelines, SOPs, templates, and forms to ensure consistency across contracts.
• Directly supervise Consultant Program Technicians and Consultant Analysts.
• Provide coaching, assign work, inspect work, conduct evaluations, and approve leave.
• Ensure adherence to COMAR and MDOT MTA procurement regulations.
• Serve as document control manager for A&E contracts.
• Coordinate with Legal and Procurement on contract modifications.
• Maintain the A&E Scope of Work ProjectWise library.
• Collaborate with internal departments, consultant firms, and modal administrations to exchange information.

Skills

Contract administration

Procurement

Engineering support

Project controls

Analytical skills

Supervisory experience

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

The Maryland Transit Administration seeks a highly skilled Chief, A&E Contract Administration to lead and manage Architecture & Engineering contract administration within the Office of Engineering & Construction. This role ensures consistency, compliance, and efficiency across all A&E contract and work-order processes supporting MDOT MTA’s capital program.

The Chief oversees day-to-day operations, develops agency-wide standards, and supervises consultant staff.