Chart Compliance Manager SSVF

Department for Persons with Disabilities; Paterson, Northern (NJ, KY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

PAID training

Medical/vision and dental

Life insurance (agency-paid)

403B (with company-matching)

Generous paid time off

Job summary

Catholic Family and Community Services in Paterson, NJ seeks a Chart Compliance Manager for the Supportive Services for Veteran Families (SSVF) program. You will maintain chart integrity, ensure VA contract compliance, and oversee data entry for client records.

This role requires adherence to CFCS SSVF policies, NJHMIS/VA data standards, training, and collaboration with staff to complete audits and improve documentation accuracy.

Qualifications

• Good listener with strong organizational skills.
• Attention to detail and ability to meet deadlines.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Respect for confidentiality and data privacy.

Responsibilities

• Maintain chart compliance per CFCS SSVF policies and VA contract.
• Ensure client chart data is accurately entered into AWARDS/HMIS database.
• Complete audits of chart files and records.
• Maintain accurate case files per Federal contract and COA standards.
• Ensure all forms are completed per policy and procedures.
• Upload necessary documentation to client charts per CFCS SSVF guidelines.
• Ensure chart compliance from enrollment to discharge.
• Follow NJHMIS and VA Data Policies and Procedures.
• Attend trainings and meetings as assigned.
• Provide chart compliance training as needed.
• Participate in Continuums of Care as assigned.

Skills

Active listening

Organizational skills

Attention to detail

Communication skills

Teamwork

Confidentiality

Flexibility

Cultural competency

Education

Bachelor’s degree

Job description

For over 75 years, Catholic Family and Community Services, has provided at little or no cost, a full spectrum of services to individuals who are oppressed, families who are in crisis and communities who are disenfranchised.

Located throughout the New Jersey Counties of Passaic, Morris and Sussex, we provide professionally based social services, including Behavioral Health Programs, Veterans Services, Children’s Programs, Senior and Aging Services and much more.

Chart Compliance Manager SSVF

Hours:

Monday - Friday 8:30am - 4:30pm

Location:

Paterson, NJ

Job Summary:

Supportive Services for Veteran Families (SSVF) is a Housing First VA grant program that rapidly re-houses homeless veterans and their families and helps prevent homelessness among very low-income veteran families at imminent risk of losing permanent housing. The SSVF Chart Compliance Manager is responsible for maintaining chart integrity, ensuring compliance with VA contract requirements, and overseeing accurate data entry for all client records. All chart compliance activities and program policies must be carried out in accordance with established priorities, timelines, funding requirements, and other program specifications.

Position Specific Job Duties and Responsibilities (Essential Duties):

• Responsible for overall charts compliance as per the CFCS SSVF Policies and Procedures/ Veteran Affairs contract
• Ensure all information in the client charts is accurately entered into the AWARDS/HMIS database.
• Responsible for completing audits of chart files and records
• Maintain accurate case files as per Federal contract and COA standards
• Responsible for ensuring all forms are accurately completed as per the CFCS SSVF Policies and Procedures
• Responsible to ensure all necessary documentation is uploaded in the client chart file as per the CFCS SSVF Policies and Procedures
• Responsible to ensure client charts are maintained in compliance from time of enrollment to discharge
• Follow all NJHMIS and VA Data Policies and Procedures
• Follow all CFCS SSVF Policies and Procedures
• Follow all Catholic Charities/ Catholic Family & Community Services Policies and Procedures
• Ensure chart compliance and program policies be carried out in accordance with established priorities, timelines, funding requirements, and other program specifications.
• Demonstrate through documentation compliance efforts and activities
• Work collaboratively with SSVF staff to ensure chart compliance and communicate all findings
• Attend all trainings, meetings as assigned
• Ensure compliance with Veteran Affairs regulations as outlined in SSVF Program Guidelines
• Compile tracking records of all chart audits
• Provide chart compliance training as needed
• Participate in Continuums of Care as assigned
• Demonstrate an understanding of CFCS SSVF Policies and Procedures and SSVF Program Guidelines
• ?Participate in team meetings and monthly supervisions.
• ?Manage time and work independently with accuracy and complete adherence to policy and procedures.??
• ?Responsible for other duties that may be assigned from time to time to support the effective and efficient operation of Catholic Charites.??

Qualifications:

• Bachelor’s degree is required
• Must be a good listener.
• Strong organizational skills.
• Attention to detail and ability to complete work in an efficient, timely manner, and meet all deadlines.
• Must possess a valid driver’s license, with a good driving record.
• Must have good communication skills (writing and speaking)
• Ability to work independently and work as a part of a team
• Detail-oriented mindset with a focus on accuracy and precision in compliance-related tasks.
• Ability to work in a culturally diverse environment
• Ability to demonstrate flexibility and adaptability
• Close attention to detail and a high level of confidentiality
• Adaptability and willingness to learn

Great Benefits:

For full time positions, (30+ per week) we offer:

• We provide PAID training
• Medical/vision and dental
• Life insurance (agency-paid), supplemental life insurance (employee-paid)
• 403B (with company-matching)
• Generous paid time off