Chariton Executive Administrative Assistant

Hy-Vee; Iowa, Northern (LA, KY); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Hy-Vee Chariton Distribution Center is seeking an Executive Administrative Assistant to support the Vice President by coordinating financial reporting, supply chain data, and administrative operations across three distribution sites.

The role involves preparing month-end statements, compiling reports, and handling scheduling and data entry for DC leadership. Strong Excel skills and discretion are essential, with an emphasis on accuracy and confidentiality.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience.
• Advanced knowledge of PC word processing and Excel.
• Strong organizational skills and ability to manage multiple deadlines across sites.
• Discretion with confidential information.

Responsibilities

• Coordinate month-end profit and loss statements for each distribution center department.
• Coordinate supply chain operating reports across Chariton, Cherokee, and Lomar DCs.
• Manage scheduling, sales records, and inventory records for the DC.
• Schedule meetings, coordinate appointments, and create presentations for DC leadership.
• Enter data for weekly, monthly, and quarterly reports.
• Assist with organizing DC events with admin staff.
• Maintain confidentiality of sales, payroll, and pricing information.

Skills

Excel proficiency

Time management

Discretion

Communication

Problem solving

Education

High school diploma or equivalent

Tools

Excel

Word processing

Job description

## Chariton Executive Administrative AssistantApply: Chariton Distribution Center, Chariton, IA: Full time: Posted Today: End Date: September 23, 2026 (8 days left to apply): R251592Additional Considerations (if any):**-****At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.****Job Description:****Job Title:** Chariton Executive Administrative Assistant**Department:** Chariton Distribution Center**FLSA:** Hourly (Non-Exempt)**Revision Date:** 09/2026**About Hy-Vee**At Hy-Vee, we believe the shortest distance between two people is a smile. We're seeking professionals who bring proven skills, a desire to grow, and a commitment to work together in building a company that strives to make our customers' lives easier, healthier and happier.**The Role and Why It's Important**The Chariton Executive Administrative Assistant supports the Vice President of the Chariton Distribution Center by coordinating financial reporting, supply chain data, and administrative operations across three distribution sites. Day to day, this means preparing month-end profit and loss statements, compiling supply chain operating reports, and managing scheduling and data entry for Distribution Center leadership. If you're highly organized, comfortable working with financial data across multiple locations, and enjoy being a trusted partner to senior leadership, this role is for you.**What You'll Do*** Coordinate month-end profit and loss statements for each distribution center department.* Coordinate supply chain operating reports across the Chariton, Cherokee, and Lomar Distribution Centers.* Manage administrative operations, including scheduling, sales records, and inventory records, for the Distribution Center.* Schedule meetings, coordinate appointments, and build presentations, graphs, and charts for Distribution Center leadership.* Complete data entry for weekly, monthly, and quarterly reports.* Help coordinate and organize Distribution Center events, partnering closely with other administrative staff.* Maintain confidentiality with all sales records, profit/loss statements, employee evaluations, payroll information, and pricing information.**Your Skills*** Commitment to the Hy-Vee mission and a willingness to promote the company's values.* Ability to solve practical problems involving a variety of variables with limited standardization.* Ability to perform arithmetic calculations involving fractions, decimals, and percentages.* Advanced proficiency in Excel and PC word processing software.* Ability to process mail, draft routine correspondence, and interpret written work instructions.* Strong organizational skills with the ability to manage multiple deadlines and competing priorities across multiple Distribution Center sites.* Discretion in handling confidential sales, financial, and employee information.**Reporting Relationships****Accountable and Reports to:** Vice President, Chariton Distribution Center**Direct Reports:** None**Education and Experience*** High school diploma or equivalent required.* One to three years of similar or related administrative experience.* Advanced knowledge of PC word processing and Excel software required.**Physical Requirements*** Ability to communicate effectively in writing and verbally.* Ability to operate standard office technology, including computers and telephones.* Ability to review and analyze documents and data on screen.* Ability to occasionally transport materials weighing up to 10 pounds, such as files or office supplies.**Working Environment**This role is based in an office setting at the Chariton Distribution Center, supporting reporting and coordination across the Chariton, Cherokee, and Lomar Distribution Centers. The role uses standard office technology, including word processing, Excel, and presentation software, with frequent pressure to meet deadlines and manage multiple tasks.Are you ready to smile, apply today.*Employment is contingent upon the successful completion of a pre employment drug screen.*