Foundation Operations Coordinator

ASU Foundation for a New American University; Tempe (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with company match

22 days vacation per year

11 holidays including birthday

Parental leave

Tuition reductions

Professional development opportunities

Cell phone reimbursement $30 bi-weekly

Job summary

The ASU Foundation for a New American University is seeking an Operations Coordinator in Tempe, AZ to provide professional administrative support to multiple departments. You'll help with budgeting, donor correspondence, scheduling, travel, and document processing.

You will work closely with the central team, manage confidential information, prepare reports, and ensure accurate data entry in Salesforce and Workday, maintaining organized electronic files and meeting deadlines.

Qualifications

• Bachelor’s degree or currently enrolled in bachelor’s degree program.
• Three (3) years professional experience in an administrative support capacity.
• Two (2) years database management experience.

Responsibilities

• Supports assigned departments and central ASU Foundation team.
• Composes confidential correspondence as directed.
• Schedules in-person and virtual meetings coordinating logistics for internal and external stakeholders.
• Provides advanced planning to support complex meetings with Technology and Solutions as needed.
• Screens calls and visitors to resolve inquiries.
• Prepares presentations, correspondence, and reports from rough drafts or notes.

Skills

Organization

Prioritization

Communication

Discretion

Independence

Teamwork

Confidentiality

Budget awareness

Microsoft Office

Data entry

Education

Bachelor’s degree or current enrollment in Bachelor’s program

Tools

Salesforce

Workday

Microsoft Word

Excel

PowerPoint

Database management

Job description

The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.

What You’ll Do

• Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams
• Composes confidential correspondence as directed
• Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders
• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
• Screens telephone calls and visitors, to resolve routine and complex inquiries
• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
• Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers
• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
• Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success
• Prioritizes workload to meet ASU Foundation evolving priorities
• Makes travel reservations and itineraries as needed
• Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed
• Maintains an orderly filing system, primarily electronic files

What You’ll Need

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
• Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
• Knowledge of office and administrative practices and principles
• Advanced Internet skills
• Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

Relevant Qualifications

• Bachelor’s degree in a related field, or currently enrolled in bachelor's degree program
• Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
• Two (2) years database management experience

Preferred Education And Experience

• Bachelor’s degree in Business Administration
• Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) plan with matching employer contribution
• 22 days of vacation time
• 11 holidays, including your birthday
• Parental leave
• Significant tuition reductions
• Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
• $30 bi-weekly cell phone reimbursement

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation we value

Character

We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service

We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation

Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer