Chargeback Dispute Specialist (1 Year Contract)

Lever, Inc.; California (MO); Hybrid; USD 49,000 - 73,000; Full time

Job summary

Wave is seeking a Chargeback Dispute Specialist to advance chargeback resolution by examining transactions, gathering evidence, and communicating with merchants. You will ensure card network rules are followed, protect financial integrity, and contribute to a seamless payment experience.

You will own end-to-end chargebacks, educate small business owners on the process, and collaborate with Risk, Finance, and Product to minimize losses.

Qualifications

• 1-2 years of related work experience.
• Extensive knowledge of e-commerce card payments and ACH payments, ideally both in Canada and the United States.
• Experience handling chargebacks and dispute resolution on merchant or issuer side.
• Understanding of Payment Card Network chargeback rules and NACHA/Payments Canada rules.
• Understanding of full credit card chargeback dispute life cycles.
• Excellent customer service and vendor management skills.
• Strong analytical and problem-solving skills.
• Leadership experience to support team goals.

Responsibilities

• Own chargebacks end-to-end from informing the merchant to resolution.
• Coach and educate small business owners on the dispute lifecycle.
• Identify opportunities to improve policies, procedures, and processes in Chargeback Operations.
• Work with Risk, Finance, and Product to reduce loss for customers and Wave.
• Build relationships with merchants and banking partners, ensuring accuracy and efficiency.
• Explain card network differences to customers.
• Manage multiple priorities: emails, calls, case building, fraud prevention, and content creation for customers.
• Analyze case insights to improve chargeback efficiency and reduce collections.

Skills

Chargeback experience

Dispute resolution

Customer service

Analytical skills

Leadership

Deadline management

Fraud risk knowledge

Job description

At Wave, we help small businesses to thrive so the heart of our communities beats stronger. We work in an environment buzzing with creative energy and inspiration. No matter where you are or how you get the job done, you have what you need to be successful and connected. The mark of true success at Wave is the ability to be bold, learn quickly and share your knowledge generously.

As a Chargeback Dispute Specialist, you will offer a unique opportunity to dive deep into the
world of payments. You drive chargeback resolution by meticulously examining transactions,
collecting evidence, and communicating with merchants. Ensure adherence to card network
rules, safeguard financial integrity, and contribute to a seamless payment experience.

Here’s How You Make an Impact:

• Owning chargebacks and representing cases end-to-end from informing the merchant,
  to gathering evidence, and disputing the chargeback through to resolution.
• Acting as the go-to person, coaching and educating small business owners on the
  dispute lifecycle. Identify proactive opportunities for the business to protect themselves
  against future disputes.
• Identifying opportunities for policy, procedure, and process improvements within
  Chargeback Operations.
• Working closely with Risk, Finance, and Product teams to reduce loss to our customers
  & Wave.
• Developing positive relationships with business owners, vendors, key banking partners
  or other financial institutions, ensuring accuracy, efficiency, and a professional
  experience throughout.
• Understanding the differences between card networks and being comfortable explaining
  them to customers.
• Juggling multiple priorities, shifting between support activities (like communicating with
  business owners via email/phone), building chargeback cases from the ground up,
  assisting with Fraud prevention and reporting, developing informational content for
  customers to guide them through the chargeback process, addressing accounts
  receivable, all while meeting operational deadlines.
• Analyzing and understanding insights into cases and interpreting those outcomes into ways to improve chargeback efficiency and reduce collections.

You Thrive Here By Possessing the Following:

• 1- 2 years of related work experience.
• Extensive knowledge and experience with e-commerce card payments and ACH
  payments, ideally both in Canada and the United States.
• Solid experience handling chargebacks and dispute resolution, whether on the merchant or issuer side.
• Good understanding of Payment Card Network chargeback rules and regulations.
• Good understanding of NACHA and Payments Canada rules and regulations.
• Understanding of full credit card chargeback dispute life cycles.
• Excellent customer service, relations and/or vendor management skills
• Strong analytical and problem-solving skills.
• Demonstrated leadership skills. A desire to support others with the intent of achieving
  team goals.
• Ability to effectively manage deadlines in a fast-paced and high-volume environment.
• Experience managing collection and/or credit risk practices.
• Knowledge of fraud and risk best practices or experience working in a fintech company
  would be an asset.

$48,778 - $73,222 a year

At Wave, we value diversity of perspective. Your unique experience enriches our organization. We welcome applicants from all backgrounds. Let’s talk about how you can thrive here!

Wave is committed to providing an inclusive and accessible candidate experience. If you require accommodations during the recruitment process, please let us know by emailing [e-mail]. We will work with you to meet your needs.

We use Google Gemini, a secure AI assistant, during interviews for note-taking purposes only. Notes are kept confidential and are not shared outside the hiring process. This allows our interviewers to stay fully focused on you during the conversation.

This advertised posting is a current vacancy.