Charge Entry Representative

Axia Women's Health; West Chester (Chester County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Generous PTO

Medical insurance options

Life insurance & disability

Employee assistance program

Job summary

Axia Women’s Health is seeking a Charge Entry Representative to accurately enter charges and prepare claims for timely submission across multiple practices. You will ensure services rendered are documented and billed correctly, supporting revenue cycle efficiency and high‑quality patient care.

The role requires attention to detail, confidentiality, and the ability to work in a fast-paced environment with a team. Full‑time benefits are included.

Qualifications

• Minimum 1–2 years in medical billing, charge entry, or related healthcare administrative role.
• High school diploma required; billing coursework preferred.
• Familiarity with OB/GYN billing is helpful but not required.

Responsibilities

• Review encounters for completeness before entering charges.
• Enter charges for in-office and out-of-office services.
• Attach supporting documents to encounters as per workflow.
• Prepare and submit clean claims to Axia RCM.
• Address simple rejections by correcting clerical errors.
• Reconcile daily charge entry with appointments.
• Maintain productivity and accuracy standards.

Skills

Medical billing knowledge

HIPAA regulations

Attention to detail

Data entry accuracy

Confidentiality

Education

High school diploma or equivalent

Medical billing coursework or certification (preferred)

Tools

eClinicalWorks (eCW)

Job description

AxiaWomen's Health is the nation’s largest community-based, integrated women's health network in the country serving women throughout New Jersey, Pennsylvania, Indiana, and Kentucky. At its core, Axia Women’s Health is a community of over 400 providers across nearly 150 locations committed to providing a more caring, connected, and progressive health care experience for women. Its rapidly growing network spans OB/GYN care, breast health, high-risk pregnancy care, urogynecology care, behavioral health, and fertility. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. Axia Women’s Health has been recognized as the #1 Physician Practice for Women’s Health by Castle Connolly and certified as a Great Place to Work for five consecutive years. Learn more at www.axiawh.com .

The Charge Entry Representative supports Axia Women’s Health practices by accurately entering charges and preparing claims for timely submission. This role ensures that services delivered by our providers are documented and billed correctly, enabling revenue cycle efficiency and supporting high quality patient care. The Charge Entry Representative is detail-oriented, dependable, and committed to productivity, accuracy, and teamwork in a fast-paced environment

Essential Functions

• Review provider encounters for completeness and accuracy before entering charges into the practice management system.
• Enter charges for in-office and out-of-office services as assigned, including routine diagnostic procedures and ancillary care.
• Scan and attach supporting documents to encounters following established workflows.
• Prepare and submit clean claims to Axia RCM for processing.
• Address basic clearinghouse or payor rejections by correcting clerical or data-entry errors within scope.
• Reconcile daily charge entry work with scheduled appointments to ensure all visits are accounted for.
• Follow established billing policies, procedures, and payor requirements as directed by leadership.
• Escalate discrepancies, missing documentation, and complex denials to the Charge Entry Specialist or supervisor.
• Maintain productivity and accuracy standards as defined by the revenue cycle team.
• Provide supportive customer service by responding to internal emails and requests in a timely manner.
• Participate in team meetings, training sessions, and department projects as needed.

Skills

• Basic knowledge of medical billing, medical terminology, and HIPAA regulations.
• Ability to maintain confidentiality of patient and financial information.
• Strong attention to detail with consistent accuracy in data entry.
• Reliable, organized, and able to manage high-volume tasks.
• Familiarity with eClinicalWorks (eCW) or other practice management systems preferred.

Experience and Education

• Minimum 1–2 years of experience in medical billing, charge entry, or related healthcare administrative role preferred.
• High school diploma or equivalent required.
• Medical billing coursework or certification preferred but not required.
• OB/GYN billing experience helpful but not necessary.

Full Time Benefits Summary

• Full time benefit-eligibility beginning the first of the month after hire
• 401(k) with company match
• Generous PTO offering with additional time off for volunteering
• Choice of multiple medical insurance plans to best meet your needs
• Access to Axia providers at little to no cost through Axia’s medical insurance
• Axia-paid life insurance, short term and long term disability
• Free counseling for colleagues and family members, including parents and parents-in-law
• Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program
• Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!

At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.