Change Management Coordinator - ID or NY

Parsons; City of Syracuse (NY); On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a Change Management Coordinator/Administrator in Syracuse, NY. You will draft, issue, and track contractual notices, ensuring compliance with contract terms and project procedures.

The role involves coordinating with Project Management, Legal, and Construction teams, maintaining logs, and supporting commercial activities. The position requires a minimum of 5 years of experience in a similar role, familiarity with construction contracts, and proficiency with document control

Qualifications

• Minimum 5 years in a similar role.
• Familiarity with construction contract terms.
• Proficiency with document control systems and compliance with quality documentation standards.

Responsibilities

• Document Preparation & Issuance: Draft and format contractual notices in accordance with contract terms.
• Ensure clarity, accuracy, and timely delivery of all notices to stakeholders.
• Compliance & Coordination: Align notices with Project Organization Plan and document control procedures.
• Verify notices comply with Owner’s Code of Accounts, Change Control Plan, and risk management protocols.
• Notice Management: Receive notices from General Contractor, log them into Notice Register, distribute to stakeholders, and follow up.
• Maintain communication logs and ensure traceability of issued and received notices.
• Interface Management: Coordinate with Project Management, Legal, and Construction teams to confirm content and implications.
• Utilize commercial insight to steer stakeholders toward resolution in line with contract.
• Quality & Recordkeeping: Upload/manage notices to Procore/SharePoint/QuickBase for audit and compliance.
• Track deadlines and maintain a notice register.
• Commercial Support: Support Contract Administration with archiving of documentation.
• Deliverables: Draft and issue notices within contractual timeframes; Maintain Notice Register daily.
• Provide weekly summaries of notices issued and pending.

Skills

5 years experience

Contract terms familiarity

Document control systems

Tools

Procore

SharePoint

QuickBase

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description

Parsons is looking for an amazingly talented Change Management Coordinator/Administrator to join our team!

What You'll Be Doing:

• Document Preparation & Issuance

• Draft and format contractual notices (e.g., delay notices, change notifications, claims correspondence) in accordance with contract terms.

• Ensure clarity, accuracy, and timely delivery of all notices to stakeholders.

• Compliance & Coordination

• Align all notices with the approved Project Organization Plan and document control procedures.

• Verify that notices comply with Owner’s Code of Accounts, Change Control Plan, and risk management protocols.

• Notice Management

• Receive notices from the General Contractor, log them into the Notice Register, distribute to the appropriate stakeholders, and follow up to ensure timely response and resolution.

• Maintain communication logs and ensure traceability of all issued and received notices.

• Interface Management

• Coordinate with Project Management, Legal, and Construction teams to confirm notice content and implications.

• Utilize commercial background and insight to steer Stakeholders’ engagement towards resolving issues in accordance with the contract.

• Maintain communication logs and ensure traceability of all issued notices.

• Quality & Recordkeeping

• Upload and manage notices to the designated Enterprise Management System [Procore, SharePoint, QuickBase] for audit and compliance.

• Track deadlines and maintain a register of all notices issued.

• Commercial Support

• Work under the Contract Administration Team and frequently support commercially intensive tasks, including archiving of commercial documentation.

• Deliverables

• Draft and issue notices within contractual timeframes.

• Maintain Notice Register updated daily.

• Provide weekly summary reports of notices issued and pending

What Required Skills You'll Bring:

• Minimum 5 years of experience in a similar role

• Familiarity with construction contract terms

• Proficiency in document control systems and compliance with quality documentation standards

Security Clearance Requirement

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

Salary Range: $74,800.00 - $130,900.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.