Certified Payroll and Prevailing Wage Specialist

Flaherty & Collins Properties in; Kansas City (MO); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Wellness program

Virtual doctor visits

401k with company match

Life insurance

Personal time off

Parental leave

Rental discounts

Industry memberships

Company events

Volunteer opportunities

Training & certifications

Employee referral program

Bonus opportunities

Job summary

Flaherty & Collins Construction seeks a Certified Payroll & Prevailing Wage Specialist to ensure payroll compliance on public and regulated projects in Kansas City, MO. The role focuses on weekly certified payroll submissions, wage determinations, and documentation aligned with prevailing wage rules.

You will review contracts, track compliance, resolve missing submissions, and train teams across projects. Strong attention to detail and collaboration with accounting are essential.

Qualifications

• 2+ years of experience with certified payroll reporting or Davis-Bacon Act requirements.
• Strong knowledge of wage calculations, fringe benefits, and labor classifications.
• Detail-oriented, organized, and able to manage multiple projects and deadlines.
• Comfortable communicating with subcontractors, project teams, and leadership.

Responsibilities

• Prepare, process, and submit weekly certified payroll reports for applicable projects.
• Review contracts to identify payroll, prevailing wage, and reporting requirements.
• Collect and reconcile subcontractor certified payroll submissions for accuracy.
• Monitor wage determinations and fringe benefit requirements and communicate updates.
• Track missing or non-compliant payroll submissions and follow up with subcontractors.
• Maintain payroll records and supporting documentation per requirements.
• Serve as primary contact for payroll audits and information requests.
• Train subcontractors and project teams on payroll requirements and correction processes.
• Collaborate with Construction Accounting on labor classifications and fringe benefits.
• Support bidding with payroll and prevailing wage requirements.
• Stay current on Davis-Bacon Act changes and state wage laws.

Skills

Payroll reporting

Prevailing wage compliance

Davis-Bacon Act

Attention to detail

Subcontractor coordination

Education

Associate's or Bachelor's degree in Accounting/Business

Tools

Viewpoint

LCPtracker

Microsoft Office

Job description

Job Details: Job Location: Kansas City Office - Kansas City, MO 64102, Position Type: Full Time, Salary Range: $36.00 - $41.00 Hourly, Job Category: Construction,

Certified Payroll & Prevailing Wage Specialist

Creating Value Through Vibrant Communities

Our purpose- Creating Value Through Vibrant Communities- drives everything we do. Guided by our core values, we foster a dynamic and collaborative environment:

• Diligent
• Winning Mindset
• Respectful Team Player
• Humbly Confident
• Integrity

Join our award-winning team! In 2024, we were recognized as being among the Top 50 Development and Construction Firms by Multi-Housing News, Commercial Property Executive, and RE Journals.

If you're passionate, driven, and ready to thrive, we want to hear from you.

Certified Payroll & Prevailing Wage Specialist

At Flaherty & Collins Construction, building great communities means more than delivering projects on time and on budget. It also means doing things the right way. Our Certified Payroll & Prevailing Wage Specialist plays a critical role in ensuring our construction projects meet the payroll and prevailing wage requirements that come with public, affordable, and other regulated projects.

What You'll Do:

• Prepare, process, and submit weekly certified payroll reports for applicable federal, state, and local prevailing wage projects.
• Review project contracts and documentation to identify certified payroll, prevailing wage, wage determination, and reporting requirements.
• Collect, review, and reconcile subcontractor certified payroll submissions for completeness and accuracy.
• Monitor applicable federal and state wage determinations and fringe benefit requirements and communicate updates to project teams and subcontractors.
• Track missing, incomplete, or non-compliant payroll submissions and follow up with subcontractors to ensure timely corrections.
• Maintain certified payroll records, Statements of Compliance, and supporting documentation in accordance with applicable requirements.
• Maintain accurate tracking logs for certified payroll and prevailing wage requirements across active projects.
• Serve as a primary point of contact for certified payroll audits and information requests from owners, funding agencies, and government agencies.
• Train and support subcontractors and project teams on certified payroll requirements and correction processes.
• Partner with Construction Accounting on labor classifications, apprentice ratios, wage calculations, and fringe benefit requirements.
• Assist with certified payroll and prevailing wage requirements during the bidding and proposal process.
• Stay current on changes to the Davis-Bacon Act, related regulations, and state prevailing wage laws applicable to Flaherty & Collins projects.
• Identify opportunities to improve certified payroll processes, workflows, and compliance documentation.
• Support Construction Accounting and Project Teams with payroll-related questions, documentation requests, and special projects.

What Makes You a Great Fit:

• You have 2+ years of experience with certified payroll reporting, prevailing wage compliance, or Davis-Bacon Act requirements.
• Construction accounting or compliance experience is a strong plus.
• You have a strong understanding of wage calculations, fringe benefits, labor classifications, and compliance documentation.
• You're exceptionally detail-oriented and take ownership of producing accurate, complete work.
• You're highly organized and comfortable managing multiple projects, deadlines, and competing priorities.
• You're confident communicating with subcontractors, project teams, internal leadership, and external partners.
• You're analytical and enjoy researching regulations, identifying issues, and finding practical solutions.
• You're comfortable learning and navigating technology, with proficiency in Microsoft Office; experience with Viewpoint, LCPtracker, or similar certified payroll software is a plus.
• An Associate's or Bachelor's degree in Accounting, Business Administration, or a related field is preferred, but equivalent experience will be considered.
• You embody our core values of Diligent, Winning Mindset, Respectful Team Player, Humbly Confident, and Integrity

Benefits Package:

• Health Benefits: Medical, Vision & Dental Insurance
• Wellness Benefits: Employee Assistance Program
• Virtual Doctor Visits
• Retirement Planning: 401k program with a company match
• Employer-Paid Life Insurance
• Paid Time Off- Personal Time, Birthday, Diversity Day, and 8.5 Holidays.
• Paid Parental Leave
• Rental Discounts
• Industry Memberships
• Company Events
• Volunteer Opportunities
• Employer-Paid Training & Certifications
• Employee Referral Program
• Bonus Opportunities

Flaherty & Collins Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.