Certification Specialist

Coweta County Schools; Georgia; On-site; USD 42,000 - 64,000; Full time

Job summary

Coweta County Schools seeks a Certification Specialist to perform technical work supporting the district’s certification program. You will manage FMLA/Workers' Comp communications, advise on coursework for state certifications, and ensure compliance with Georgia PSC requirements while supporting TKES/LKES reporting.

The role requires strong clerical skills, confidentiality, and collaboration with HR and school staff.

Qualifications

• Minimum associate degree or clerical and business training.
• Proficiency in Google Suite, Infinite Campus, Smart Fusion, and other HR software.
• Ability to maintain strict confidentiality of records.
• Possess sound interpersonal skills to meet and deal with the general public in a professional manner.

Responsibilities

• Handle inquiries regarding initial certification for potential applicants.
• Assist in preparing and distributing all certified employee contracts on an annual and monthly basis.
• Prepares supplements for contracts yearly.
• Prepares packets for certificate renewals and processes renewals with the Georgia Professional Standards Commission.
• Assist in establishing and maintaining certified experience files and updating experience on an annual basis.
• Maintenance of Professionally Qualified Reports and In-Field Reports through the Georgia Professional Standards Commission.
• Work with principals on retaining professionally qualified educators, keeping current on PQ/In-Field regulations, and compiling a list of non-renewal certificate holders.
• Works with the payroll department by verifying experience and sick leave transfer on all new employees, preparing personnel action forms to payroll for all certificate upgrades, and sending to payroll notification of all educators who advance on the pay scale after a full year of experience.
• Coordinate and process through the Georgia Professional Standards Commission all certificate upgrades.
• Record and report educators whose annual evaluations do not meet required standards to the Georgia Professional Standards Commission.
• Assists with maintenance on the CPI report
• Assist in maintaining the TKES/LKES Platform as the district super user
• Assist in coordinating and overseeing the annual new teacher orientation.
• Verify experience and leave transfer for prior employees.
• Maintains FMLA/WC communication
• Assists with Teacher Retirement reception planning.
• Obtain, gather, and organize pertinent data as needed and put it into usable form.
• Perform notary functions as required.
• Prepare correspondence to the Georgia Professional Standards Commission as needed.
• Serves as a team member of the Human Resources Department.
• Attends workshops to keep current on all certification and highly qualified issues.
• Performs other duties as may be assigned by the Executive Director of Human Resources or designee.

Skills

Clerical skills

Confidentiality

Interpersonal skills

Education

Associate degree

Tools

Google Suite

Infinite Campus

Smart Fusion

HR software

Job description

• Position Type:
  Human Resources/ Certification Specialist
  
• Date Posted:
  9/2/2026
  
• Date Available:
  2026-2027
  
• Closing Date:
  09/11/2026
  

CLOSING DATE FOR APPLICATION:

Sept 11, 2026

RESPONSIBLE TO

Responsible to the Executive Director of Human Resources

PRIMARY FUNCTION:

Performs technical work related to the certification program. Maintains FMLA/Worker's Comp communication, assists/analyzes official documents to ensure all certified employees meet the requirements set by the Georgia Professional Standards Commission, and meets all local employment regulations and policies. Assists/advises certificated staff on coursework needed to maintain, update, and retain State teaching and administrative certification. Maintains the CPI requirements of the Human Resources Dept. Supports the reports in the TKES/LKES platform.

DUTIES/RESPONSIBILITIES:

• Handle inquiries regarding initial certification for potential applicants.
• Assist in preparing and distributing all certified employee contracts on an annual and monthly basis.
• Prepares supplements for contracts yearly.
• Prepares packets for certificate renewals and processes renewals with the Georgia Professional Standards Commission.
• Assist in establishing and maintaining certified experience files and updating experience on an annual basis.
• Maintenance of Professionally Qualified Reports and In-Field Reports through the Georgia Professional Standards Commission.
• Work with principals on retaining professionally qualified educators, keeping current on PQ/In-Field regulations, and compiling a list of non-renewal certificate holders.
• Works with the payroll department by verifying experience and sick leave transfer on all new employees, preparing personnel action forms to payroll for all certificate upgrades, and sending to payroll notification of all educators who advance on the pay scale after a full year of experience.
• Coordinate and process through the Georgia Professional Standards Commission all certificate upgrades.
• Record and report educators whose annual evaluations do not meet required standards to the Georgia Professional Standards Commission.
• Assists with maintenance on the CPI report
• Assist in maintaining the TKES/LKES Platform as the district super user
• Assist in coordinating and overseeing the annual new teacher orientation.
• Verify experience and leave transfer for prior employees.
• Maintains FMLA/WC communication
• Assists with Teacher Retirement reception planning.
• Obtain, gather, and organize pertinent data as needed and put it into usable form.
• Perform notary functions as required.
• Prepare correspondence to the Georgia Professional Standards Commission as needed.
• Serves as a team member of the Human Resources Department.
• Attends workshops to keep current on all certification and highly qualified issues.
• Performs other duties as may be assigned by the Executive Director of Human Resources or designee.

REQUIRED EDUCATION, CERTIFICATION, OR TRAINING:

• Minimum associate degree or clerical and business training as required for successful performance of assigned responsibilities.

REQUIRED SKILLS:

• Proficiency in clerical and computer skills, including knowledge of Google Suite, Infinite Campus, Smart Fusion, and other HR software programs.
• Ability to maintain strict confidentiality of records and stakeholder information.
• Possess sound interpersonal skills to meet and deal with the general public in a professional manner.

REQUIRED EXPERIENCE:

• Knowledge of GA educator certification and/or PSC certification standards preferred.
• Five (5) years of acceptable training/experience in an educational clerical setting.

The Coweta County Board of Education reserves the right to accept equivalent
qualifications as the Board may deem appropriate and acceptable.

The Coweta County School System does not discriminate on the basis of age, sex, race, color,
national origin, or disability in its educational programs, activities, or employment practices.