Certification & Invoicing Administrator

Element Materials Technology; South Windsor (CT); On-site; USD 29,000 - 32,000; Full time

Job summary

Element Materials Technology is seeking an Administrator to join the South Windsor lab to oversee certifications and invoicing workflows. This role serves as the final quality checkpoint before customer documentation is released, ensuring compliance with applicable procedures and standards.

The position requires strong attention to detail, accurate data entry, and ability to coordinate with planning, operations and quality teams.

Qualifications

• High school diploma or equivalent is required.
• 2+ years of invoicing/administrative support experience in manufacturing, labs or related settings.
• Experience with ERP systems is preferred.
• Experience in aerospace/manufacturing/processing or non-destructive testing is a plus.

Responsibilities

• Generate and review Certificates of Conformance (CoCs), inspection reports, and supporting documentation.
• Verify certification accuracy against customer orders, specifications, travelers, and process requirements.
• Ensure all required documentation is complete prior to shipment.
• Maintain compliance with customer, regulatory, and quality system requirements.
• Investigate and correct documentation discrepancies before release.
• Support audits by maintaining accurate records and documentation.

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Element Materials Technology is seeking an Administrator to join the South Windsor lab to oversee certifications and invoicing workflows. This role serves as the final quality checkpoint before customer documentation is released, ensuring compliance with applicable procedures and standards.

The position requires strong attention to detail, accurate data entry, and ability to coordinate with planning, operations and quality teams.