Certificate Specialist - Public Records & Compliance Onsite

Commonwealth Museum; Boston (MA); Hybrid; USD 42,000 - 48,000; Full time

Job summary

The Secretary of the Commonwealth's office seeks a Certificate Specialist in the Corporations Division to issue certificates of good standing and legal existence for business entities on file. The role also handles public inquiries by phone and in person, with a focus on accuracy and the ability to multi-task.

Onsite work is required, 8:45am to 5pm, Monday through Friday. Candidates should have clerical experience, be proficient with Microsoft Word, and type at least 40 wpm.

Qualifications

• Minimum of one year of college, preferred.
• Previous clerical experience.
• Previous filing experience helpful.
• Ability to accurately type at least 40 words per minute.
• Working knowledge of Microsoft Word.
• Familiarity with computer applications.
• Must be able to work onsite 8:45am to 5pm Monday thru Friday.

Responsibilities

• Type all Legal Certificates (long forms, short forms, foreign, mergers, etc…)
• Write up orders from the public.
• Answer general corporate phone questions from the public as well as the Springfield office.
• Understand business records filed with the Corporations Division.
• Review filed documents for issuing various certificates of fact for the Division.
• Assist the public in person and via email and phone.
• Assist the public in the office with requests made in person.

Skills

Multi-tasking

Attention to detail

Public interaction

Typing 40 wpm

Education

One year of college

Tools

Microsoft Word

Job description

The Secretary of the Commonwealth's office seeks a Certificate Specialist in the Corporations Division to issue certificates of good standing and legal existence for business entities on file. The role also handles public inquiries by phone and in person, with a focus on accuracy and the ability to multi-task.

Onsite work is required, 8:45am to 5pm, Monday through Friday. Candidates should have clerical experience, be proficient with Microsoft Word, and type at least 40 wpm.