Centralized Service Representative

stcharles; United States; On-site; USD 31,000 - 41,000; Full time

Job summary

ST. CHARLES HEALTH SYSTEM is seeking a Centralized Service Representative in Bend, OR to provide telephone and digital support for patients, representatives, and provider offices.

You will schedule appointments, verify insurance and eligibility, and maintain accurate patient records in the EHR while following diverse scheduling protocols. The role requires excellent communication, attention to detail, and the ability to work within a fast-paced, multi-location environment.

Qualifications

• High school diploma or GED required.
• Experience in patient access or call center is preferred.
• Ability to handle high-volume calls and maintain confidentiality.

Responsibilities

• Create or locate patient accounts in the EHR accurately.
• Collect and verify demographics, insurance, and billing information; perform real-time eligibility checks.
• Schedule patient appointments and procedures across service lines following protocols.
• Review referral information for scheduling accuracy and coordinate providers, rooms, and equipment.
• Communicate requests to clinics and staff, deescalate issues, and route inquiries appropriately.
• Maintain documentation and ensure compliance with confidentiality standards.

Skills

Telephone support

Customer service

Scheduling appointments

Data entry

Education

High school diploma or GED

Tools

Electronic health record (EHR) system

Scheduling software

Job description

Job Description

Title: Centralized Service Representative

Reports to position: Ambulatory Access Director or Delegate

Department: Patient Access Services

Date last reviewed: March 2026

Full-Time, Days

Pay range: $22.30 - $30.11

Location: One Call - Bend, OR

ST. CHARLES HEALTH SYSTEM

Our Vision:

Creating America's healthiest community, together.

Our Mission:

In the spirit of love and compassion, better health, better care, better value.

Our Values:

Accountability, Caring and Teamwork

Departmental Summary:

Patient Access Services is a support services division of St Charles Health System. Patient Access serves as a liaison to inpatient and hospital-based outpatient departments. Ambulatory Access serves as a liaison to ambulatory outpatient departments by providing scheduling, registration, prior authorization, medical records, population health outreach, and project management support. We encourage collaboration between clinical and non-clinical staff to ensure we provide our community with comprehensive and compassionate health care.

Position Overview:

The Centralized Service Representative (CSR) provides telephone and digital support for patients, their representatives, and provider offices. This requires broad and comprehensive knowledge of diverse and wide-ranging scheduling protocols and procedures, including complex scheduling scenarios and patient care pathways. CSRs schedule appointments and procedures using electronic scheduling systems in adherence with varying and unique practice protocols for numerous specialty clinics. Centralized Service Representatives' home department may be a specific location that is supported by Patient Access Services, the St Charles One Call Centralized Call Center, may float between multiple locations, or may work remotely from home under current St Charles Health System work from home requirements.

This position does not directly manage any other caregivers.

Essential Functions and Duties:

• Responsible for accurately creating or locating patient accounts in the electronic health record system.
• Collects and records patient demographics, insurance and billing information. Performs real-time eligibility for insurance benefits. Updates database and patient profiles to reflect the most current contact information.
• Responsible for processing and routing large volumes of diversified patient telephone calls accurately in accordance with department and St Charles Health System established protocols.
• Accurately schedules patient appointments and procedures across multiple service lines and specialties, following established protocols that promote positive patient experience, efficiency and standardization.
• Reviews and processes referral information to ensure accuracy in scheduling; report potential issues, clarify and/or collect any missing information and coordinate the schedules of providers, nurses, examination rooms and equipment.
• Communicates patient and provider requests and responds accurately using the appropriate procedures for contacting clinics and/or clinic staff.
• Utilizes advanced active listening skills to handle special and priority calls such as urgent and emergent conditions in accordance with St Charles Health System established protocols.
• Responds to all customer and emergency calls in a confident, rapid, accurate, pleasant, and professional manner with the ability to remain calm in emergency situations.
• Attention to detail in recording patient messages and reasons for call or appointment and accurately transcribing that information into the electronic health record following department protocols and standards.
• Addresses, deescalates or appropriately routes patient complaints or concerns.
• Accesses and maintains all department specific files, programs and recall systems.
• Actively participates in achieving organizational and department goals.
• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
• Ability to work as part of a Care Team with providers and clinical staff.
• Supports the vision, mission, and values of the organization in all respects.
• Supports lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients, and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality.
• Complies with all applicable laws, regulations, policies, and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• May perform additional duties of similar complexity within the organization, as required or assigned.

Education:

• Required: High school diploma or GED.
• Preferred: N/A

Licensure/Certification/Registration:

• Required: N/A
• Preferred: N/A