Centralized Scheduling Manager (Full-Time)

NCH Home Medical; Whitefield, Northern (NH, KY); Hybrid; USD 57,000 - 95,000; Full time

Job summary

North Country Healthcare in Whitefield, NH, is seeking a Scheduling Manager to lead its centralized scheduling department across physician practices, hospital services, and ancillary care. The role is full-time and focused on improving patient access and operational efficiency.

You will develop standardized workflows, monitor performance metrics, and collaborate with Revenue Cycle and clinical leaders to optimize access and reduce revenue leakage.

Qualifications

• Five (5) years in healthcare scheduling or revenue cycle or ambulatory operations.
• Three (3) years of leadership or supervisory experience preferred.
• Associate’s degree in healthcare administration or related field preferred.
• CRCR or other revenue cycle certification preferred; Lean/Six Sigma certified preferred.

Responsibilities

• Lead centralized scheduling across all departments and service lines.
• Develop standardized scheduling policies, workflows, and procedures.
• Monitor scheduling performance and report metrics to leadership.
• Collaborate with Revenue Integrity, Financial Counseling, Patient Access, and Clinical Operations.
• Ensure compliance with HIPAA, CMS, and organizational policies.

Skills

Leadership

Communication

Organization

Data analysis

Revenue cycle knowledge

EMR scheduling systems

Change management

Problem solving

Education

Associate’s degree in healthcare administration

Business Administration degree preferred

Lean Six Sigma certification

Tools

EMR systems

Scheduling software

Reporting tools

Microsoft Office

Job description

#1087

Whitefield, New Hampshire, United States

Position Type

Full Time Salary

80

Job Description

About North Country Healthcare (NCH):

North Country Healthcare is a non-profit affiliation of four medical facilities, Androscoggin Valley Hospital, North Country Home Health & Hospice Agency, Upper Connecticut Valley Hospital, and Weeks Medical Center,locatedin the White Mountains Region of New Hampshire. NCH includesnumerousphysicians and medical providers at multiple locations. This leading comprehensive healthcarenetworkwhich employs hundreds ofhighly trainedindividualsdelivers integrated patient care through three community hospitals, specialty clinics, and home health and hospice services. NCHremainscommitted to the health and well-being of the communities we serve.As a leader in a managementpositionthis role emphasizes advancing High-Reliability Organization (HRO) principles, embedding a culture of safety, accountability, and consistent high performance.

POSITION SUMMARY:The Scheduling Manager is responsible for the leadership, direction, and daily operations of North Country Healthcare's centralized scheduling department. This position oversees scheduling staff responsible for coordinating patient access across physician practices, outpatient hospital departments, diagnostic services, procedural areas, rehabilitation, and ancillary services. The Scheduling Manager develops standardized scheduling workflows, ensures consistent scheduling practices across the organization, monitors departmental performance, and collaborates with operational, clinical, and revenue cycle leaders to improve patient access, maximize provider capacity, reduce revenue leakage, and deliver an exceptional patient experience. The Scheduling Manager is accountable for departmental quality, productivity, customer service, and operational performance through data-driven decision making and continuous process improvement.

The anticipated hourly range for this position is $33.77/hr - $42.22/hr - $45.59/hr. Final compensation will be determined based on the selected candidate's applicable experience, skills, qualifications, and other job-related factors.

POSITION REQUIREMENTS

Education:

Associate’s degree in healthcare administration, Business Administration, or related field preferred.

Licensure:

Not required

Certifications:

CRCR or other healthcare revenue cycle certification preferred.

Lean, Six Sigma, or process improvement certification preferred.

Skills

• Strong leadership and employee development skills.
• Excellent communication and interpersonal skills.
• Advanced organizational and project management abilities.
• Ability to analyze operational data and performance metrics.
• Strong understanding of patient access, scheduling, referrals, insurance verification, and prior authorization workflows.
• Knowledge of revenue cycle operations and payer requirements.
• Experience with electronic medical records, scheduling systems, reporting tools, and Microsoft Office.
• Ability to lead organizational change and workflow standardization.
• Strong problem-solving and conflict resolution skills.

Work Experience:

Minimum five (5) years of progressively responsible healthcare scheduling, patient access, revenue cycle, or ambulatory operations experience.

Minimum three (3) years of leadership or supervisory experience preferred.

ESSENTIAL FUNCTIONS:

Leadership

• Provides leadership, coaching, mentoring, and performance management for Scheduling Coordinators.
• Recruits, hires, trains, and develops department staff.
• Conducts performance evaluations and competency assessments.
• Develops staffing plans to ensure adequate scheduling coverage across all services.
• Fosters a culture of accountability, teamwork, collaboration, and exceptional customer service.
• Oversees employee engagement, education, and professional development.

Department Operations

• Oversees centralized scheduling operations across all assigned departments and service lines.
• Develops, implements, and maintains standardized scheduling policies, workflows, and procedures.
• Ensures scheduling protocols are consistently followed throughout the organization.
• Collaborates with clinical leaders regarding provider scheduling templates, appointment types, scheduling rules, and clinic optimization.
• Oversees referral intake, order management, scheduling work queues, and appointment coordination.
• Ensures timely processing of urgent referrals and scheduling requests.
• Identifies workflow inefficiencies and implements operational improvements.

Patient Access & Revenue Cycle

• Partners with Revenue Integrity, Financial Counseling, Patient Access, and Clinical Operations to improve patient access.
• Ensures scheduling processes support clean claims, prior authorization compliance, and financial clearance.
• Monitors payer-specific scheduling requirements and operational compliance.
• Supports initiatives to reduce denials related to scheduling, referrals, and authorizations.
• Works collaboratively with organizational leadership to improve patient access and provider utilization.

Quality & Performance Improvement

• Develops and maintains departmental quality assurance processes.
• Conducts routine audits of scheduling accuracy, referral processing, documentation, and customer service.
• Implements corrective action plans when performance standards are not achieved.
• Leads continuous improvement initiatives using data and operational metrics.
• Participates in organizational committees focused on patient access and revenue cycle performance.

Key Performance Indicators (KPIs)

The Scheduling Manager is responsible for monitoring, reporting, and improving departmental performance, including but not limited to:

Contact Center Performance

• Average Speed to Answer
• Call Abandonment Rate
• Average Handle Time
• First Call Resolution
• Telephone Quality Scores

Operational Performance

• Scheduling Accuracy
• Demographic Accuracy
• Insurance Verification Accuracy
• Productivity per Scheduling Coordinator
• Schedule Fill Rate
• Appointment Conversion Rate
• Patient Satisfaction Scores
• Access-Related Patient Complaints
• Scheduling Experience Survey Results

Revenue Cycle

• Authorization-Related Denials
• Scheduling-Related Claim Errors
• Financial Clearance Completion Rate
• Revenue Leakage Related to Scheduling Errors

The Scheduling Manager is responsible for routinely analyzing departmental metrics, identifying trends, presenting performance data to leadership, and implementing action plans to improve organizational performance.

Compliance

• Maintains compliance with HIPAA, CMS regulations, Joint Commission standards, and organizational policies.
• Ensures staff maintain competency regarding scheduling protocols and payer requirements.
• Maintains regulatory compliance related to patient access operations.

Non-Essential Functions

• Participates in organizational strategic initiatives.
• Assists with implementation of new software, scheduling technology, and workflow redesign.
• Performs additional duties as assigned.
• Supports North Country Healthcare's Mission, Vision, Values, and Standards of Excellence.

Physical Requirements

• Frequent telephone communication.
• Occasional standing and walking.
• Ability to occasionally lift up to 20 pounds.

Location(s)

8 Clover Lane, Whitefield , New Hampshire 03598 , United States