Centralized Admissions Coordinator (Bilingual Spanish)

North Suffolk Community Services; Chelsea (MA); On-site; USD 42,000 - 57,000; Full time

Benefits offered by this job

Paid Time Off

Bilingual differential $5k

Remote work possibility after training

Health & Dental Insurance

Employer Paid Life Insurance

403(b) Retirement Plan with employer-m

Job summary

North Suffolk Community Services is seeking a Centralized Admissions Coordinator (Bilingual Spanish) in Chelsea, MA. The role involves handling admissions, referrals, and administrative tasks for NSCS programs, serving as the welcoming voice for clients seeking services.

The position offers on-site work with potential for remote work after training. A $5k bilingual differential is offered for Spanish-speaking candidates, with full-time schedule and comprehensive benefits.

Qualifications

• High School Diploma or GED required; Associate Degree preferred.
• Office experience and basic computer skills; Windows applications (Word, Excel, Access).
• Bilingual Spanish strongly preferred.

Responsibilities

• Respond to the Centralized Admissions line and monitor data regularly.
• Enter client admissions and keep records up to agency standards.
• File/Scan all intake information into medical records.
• Complete and mail or fax PCP releases and forms.
• Document correspondence with outside sources via Information Exchange Note.
• Input SDOH screener in eHana and ensure required paperwork is signed.
• Enter ESM forms for BSAS licensed program.
• Monitor Open beds system and BHHL referrals and responses.
• Run client insurance in real time.
• Coordinate with collateral providers and community partners.
• Complete documentation in the electronic health record.
• Facilitate communication to treatment teams when patients are admitted.
• Review fee assessments and insurance/payment options with clients.

Skills

Bilingual Spanish

Office experience

Education

High School Diploma or GED

Associate Degree preferred

Tools

Word

Excel

Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Centralized Admissions Coordinator (Bilingual Spanish)

Records And Receptions Chelsea, MA, US

2 days ago Requisition ID: 4385

Salary Range: $42,000.00 To $57,000.00 Annually

North Suffolk is looking for Centralized Admissions Coordinators to join our team! They will be responsible for enrollment, referrals, administrative and operations requirements for admissions to all NSCS programs. The Centralized Admissions Coordinators will be the professional and friendly voice of NSCS that welcomes those looking for services and are vital part of our team.

This position may have the ability to work from home once fully trained on site. Full-Time 36 hours per week: Monday, Tuesday, Wednesday, Friday 9am-6pm.

We offer a $5k bilingualdifferential for Spanish speaking candidates.

What you'll do:

• Ensure timely responses to the Centralized Admissions line and monitor data regularly.
• Ensure all client records/charts are up to agency standards including entering all client admissions and keeping information up tot o date.
• File/Scan al client intake information into medical records/
• Complete and mail or fax all PCP releases and forms.
• Document correspondence with outside sources via Information Exchange Note.
• Ensure the input of SDOH screener in eHana as well as required paperwork is signed and inputted.
• Enter ESM forms for BSAS licensed program.
• Monitor the patient notification (Open beds) system and any BHHL referrals and responses.
• Run client insurance in real time.
• Coordinate with collateral providers and community partners.
• Complete all documentation as required in the electronic health record.
• Facilitate communication to treatment teams when patients are admitted.
• Complete fee assessments and review insurance and payment options with clients as needed.

What You’ll Need:

• Education: High School Diploma or GED completion required, Associate Degree preferred.
• Skills:
  • Previous office experience and computer skills required. Knowledge of Windows application required (Word, Excel, and Access)/
  • Be or be able to become CPR/FA certified according to NSCS policy.
  • Bilingual Spanish strongly preferred.
• Experience: 1-2 years of human service experience with similar population preferred.

Competitive & Comprehensive Benefits:

• Paid Time Off – Two weeks’ Vacation per year (three weeks after 1 year of service), 12 Sick Days per year, and 11 Paid Holidays per year
• Eligible employer for the Public Service Loan Forgiveness program
• Health & Dental Insurance, with generous employer contribution
• Employer Paid Life Insurance
• 403 (b) Retirement Plan with employer matching
• Voluntary Short and Long Term Disability Insurance
• Medical & Dependent Care Flexible Spending Accounts
• Access to Credit Union Banking
• Access to State Tuition Remission Program (Worksite Specific)
• Employee Referral Bonus Program
• Discounted Movie Tickets
• Comprehensive Training Program
• Internal Advancement Opportunities