Central Supply/Staffing

Shore Acres Care Center; Saint Petersburg (FL); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Flexible schedule

Holiday pay

Tuition reimbursement

Benefits after 60 days

Paid time off

Continuing education

Engaging work environment

Growth opportunities plus so much more

Job summary

Shore Acres Care Center is seeking a Staffing Coordinator to manage scheduling, attendance, and staffing records across nursing units. You will maintain punctuality calendars, coordinate with DON and HR, and ensure proper orientation and timekeeping for new hires.

The role emphasizes accurate recordkeeping, timely reporting of staffing issues, and maintaining PAR levels for ordering and management. A high school diploma and 1 year of staffing coordinator experience are required.

Qualifications

• Must possess a high school diploma or GED.
• One year of experience as a staffing coordinator, preferably in long-term care.

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to the DON all employees with excess tardiness or absenteeism.
• Schedule modified work duty employees with HR and DON.
• Complete nursing department employee records upon hiring, reclassification and discharge.
• Assist employees with forms for scheduling and staffing.
• Complete monthly nursing schedule coordinating requests for coverage.
• Post work sheets and time schedules; coordinate variances with the DON.
• Answer staffing calls and prepare written correspondence as needed.
• Ensure new hires have time cards and schedules prior to orientation.
• Assist in obtaining staff information for posting requirements.
• Consult with staff on staffing needs and improvements.
• Report staffing issues and recommendations to the DON.
• Review complaints and grievances related to scheduling with the DON.
• Maintain PAR levels for ordering and management.

Skills

Scheduling

Recordkeeping

Attendance management

Education

High school diploma or GED

Job description

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets and time schedules. Coordinate variances with the DON.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.
• Maintenance of PAR levels for ordering and management

Staffing Coordinator/Central Supply

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets and time schedules. Coordinate variances with the DON.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.
• Maintenance of PAR levels for ordering and management

Incentives

• Flexible schedule
• Holiday pay
• Tuition reimbursement
• Benefits after 60 days
• Paid time off
• Continuing education
• An engaging work environment
• Growth opportunities plus so much more

Personnel Functions

• Assist in interviewing CNAs/GNAs when requested.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.
• Assist with maintaining records of current certifications and licenses for nursing department employees.

Staff Development

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in-service training programs, as scheduled.
• Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.

Education

Must possess a high school diploma or GED.

Experience

One (1) year experience as a staffing coordinator, preferably in a long-term care or skilled nursing facility.

IND789

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