Central Supply

Complete-Care-At-Maple-Grove; Madison (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Complete Care in Madison, WI is seeking a detail-oriented Central Supply Coordinator to manage ordering, receiving, stocking, and distributing medical and nursing supplies. You will maintain par levels, coordinate vendor deliveries, and monitor supply costs to support a high-quality resident care team.

In this role you will ensure PPE and clinical equipment are properly labeled, stored, and available when needed, while partnering with nursing and administrative staff to fill daily requisitions

Qualifications

• Minimum 6–12 months of inventory management or purchasing experience in healthcare.
• Experience in a skilled nursing facility (SNF) or healthcare setting strongly preferred.
• Active CNA certification is a plus, but not required.
• Proficiency with Microsoft Office and electronic inventory platforms.
• Education: High School Diploma or GED.

Responsibilities

• Inventory Management: Conduct regular inventory counts of medical, nursing, and facility supplies; maintain par levels to prevent shortages or overstocking.
• Purchasing & Vendor Relations: Place supply orders through approved vendors; inspect shipments against purchase orders.
• Stocking & Distribution: Unpack, organize, and restock central storage areas; fill daily requisitions for nursing and administrative departments.
• Cost Tracking & Billing: Maintain purchasing records; verify invoices with the business office; assist with tracking patient-billable supplies.
• Equipment & Safety Maintenance: Monitor clinical equipment; ensure items are labeled, sanitized, stored, and serviced as needed.

Skills

Inventory management

Purchasing

Vendor relations

Microsoft Office

Education

High School Diploma or GED

Tools

Electronic inventory/ordering platforms

Job description

Central Supply Coordinator

Job Type: Full-Time

About Us

At Complete Care, we are committed to improving the lives we touch through high-quality healthcare and extraordinary compassion. We cultivate a supportive, team-oriented work environment where every department plays an essential role in providing exceptional resident care.

Why Choose Complete Care?

• Competitive Wages & Comprehensive Benefits Package
• Work Today, Get Paid Today: Voluntary daily pay access option.
• Generous Paid Time Off (PTO) and paid holidays
• Career Growth: Professional development opportunities within our growing organization.

Role Overview

We are seeking an organized, detail-oriented Central Supply Coordinator to manage the ordering, receiving, stocking, and distribution of medical and nursing supplies throughout our facility. In this vital role, you will maintain optimal inventory par levels, manage vendor deliveries, track supply costs, and ensure our clinical team always has the equipment and personal protective equipment (PPE) needed to deliver high-quality resident care.

Key Responsibilities

• Inventory Management: Conduct regular inventory counts of medical, nursing, and facility supplies. Maintain adequate par levels across all nursing units and storage rooms to prevent shortages or overstocking.
• Purchasing & Vendor Relations: Place supply orders through approved corporate vendors in accordance with facility budget guidelines. Inspect incoming shipments for accuracy, condition, and quantity against purchase orders.
• Stocking & Distribution: Unpack, organize, and restock central supply storage areas and unit supply closets in a clean, safe, and orderly manner. Fill routine daily requisitions for nursing and administrative departments.
• Cost Tracking & Billing: Maintain accurate purchasing records, verify invoice charges with the business office, and assist with tracking patient-billable supplies (e.g., Medicare Part B items).
• Equipment & Safety Maintenance: Monitor clinical equipment (such as enteral feeding pumps, oxygen supplies, and mobility devices), ensuring items are properly labeled, sanitized, stored, and serviced as needed.

Qualifications

• Education: High School Diploma or GED equivalent required.
• Experience: Minimum of 6-12 months of experience in inventory management, purchasing, or supply distribution; experience in a skilled nursing facility (SNF) or healthcare setting strongly preferred.
• Certifications: Active Certified Nursing Assistant (CNA) certification is a plus, but not required.
• Technical Skills: Basic computer proficiency, including experience with Microsoft Office and electronic inventory/ordering platforms.
• Physical Demands: Ability to lift, push, pull, and carry up to 40-50 lbs, maneuver heavy supply carts, and stand/walk for extended periods.

Equal Opportunity Employer

Complete Care is an equal employer.