Central Staffing Coordinator

North Mississippi Medical Center, Inc; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

North Mississippi Medical Center, Inc. seeks a capable Scheduling System Trainer / Central Staffing Coordinator to oversee staffing for multiple units, develop efficient schedules, and train staff on the scheduling system and EPIC.

This role emphasizes data accuracy, timely reporting, and collaboration with Nursing Administration. The position requires strong Excel and scheduling software proficiency, excellent communication, and the ability to manage shifting workloads in a dynamic hospital

Qualifications

• Excellent communication and interpersonal skills.
• Strong data analysis and reporting abilities.
• Proficient with scheduling software and EPIC systems.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Coordinate staffing across units with department managers to ensure coverage.
• Develop and manage staff schedules to meet patient care demands.
• Enter and maintain staffing data in the API system in real time.
• Analyze staffing patterns and provide data-driven recommendations.
• Provide training and support on scheduling systems to department managers and staff.

Skills

Strong communication

Time management

Organizational skills

Analytical thinking

Office software

Tools

EPIC

Scheduling software

Microsoft Word

Job description

We believe a career is more than just a career - it's a calling. Our teammates' "True North" is what calls them to health care; it's their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Department:

10006000 Nursing Administration

Work Shift:

Variable Shifts

Job Description:

JOB FUNCTIONS

Coordinates Central Staffing:

• Coordination with department managers to understand and indentify staffing needs and concerns to ensure adequate coverage across all units.
• Develop and manage staff schedules, ensuring efficient allocation of resources to meet patient care demands.
• Coordinates and ensures staffing data for all inpatient units is entered accuratley and timely/in real time.
• Analyze staffing patterns, forecast needs, and provide data-driven recommendations to optimize staffing levels.
• Ensure staffing practices comply with hospital policies, labor laws, and regulatory requirements.
• Extremely comfortable and fluent with Excel.
• Prepare and submit regular reports on staffing metrics, trends, needs/adjustments to leadership.
• Ensure compliance with NMMC policy regarding staffing and safe scheduling.
• Facilitate orientation and training sessions for employees new to performing this role.
• Maintains daily shift operations in staffing office.
• Completes API Data Entry for entire inpatient areas (Nursing Services).
• Remains accountable for accurate record keeping by recording call-ins, schedule changes, sick leave, floating of staff, and low census hours in API system.
• Participates in reviewing/revising staffing processes for effective/efficient operations.

Reporting:

• 4 Week Staffing Projection Grid, SHRIN Log Report, Staffing Adjustment, 24-Hour Summary, Pre-Staffing Grids, Have/Needs Report, Employee Clocking Report, Late Schedule Change Report, Late Call in Report.
• Communicates pertinent staffing plans for future shifts with the Supervisors, Clinical Managers, and/or Charge Nurses to verify and facilitate daily staffing.
• Contacts off duty or part-time personnel to cover call-ins or vacancies.
• Facilitates phone calls and requests from various departments.
• Manages the upkeep of Service Recovery Box.

EPIC:

• Enters notification funeral home data into the Electronic Medical Record and notifying the funeral home.

Scheduling System Trainer:

• Offers training and support to department managers and employees on staffing policies, procedures, and scheduling software.
• Impromptu employee training on the current scheduling system as well as the self-scheduling App
• Assists with the implementation training of various departments and/or facilities for scheduling.
• Assists managers with daily maintenance and/or editing of schedules.
• Facilitates employees with the Help Desk for employees with questions regarding current scheduling system.

Knowledge Skills and Abilities

• Must demonstrate excellence in verbal and written communication skills
• Must have knowledge of and demonstrate excellence in computer skills such as Word, Excel, Scheduling Software
• Must have knowledge of Staff Roles and Functions
• Must adhere to value statement as evidenced by positive public relations with visitors and co-workers
• Must have knowledge of specific staffing requirements and take initiative in calling personnel for staffing coverage
• Must work well under pressure, be attentive to detail, prioritize work and be able to multi-task
• Must be flexible to meet the multi-dynamic needs of the organization
• Must interact with Nursing Personnel: Work assignments, Communication with Staff on Schedules, Assist with Staffing Coverage
• Must interact with Hospital Personnel: Assist in Locating Employees and Communicating Routine Messages
• Must have strong organizational and time-management skills.
• Must have excellent communication and interpersonal abilities
• Must have proficiency in staffing software and Microsoft Office Suite
• Must have analytical skills to interpret staffing data and make informed decisions
• Must have the ability to work under pressure and handle multiple tasks simultaneously.
• Must be able to work under pressure in a fast-paced environment.

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that mu