Central Staffing Coordinator

LE101 North Mississippi Medical Center, Inc; United States; On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Salary range disclosed

Job summary

North Mississippi Health Services is seeking a Coordinator for Central Staffing to ensure optimal staffing levels across units. You will coordinate with department managers, manage schedules, and enter data in real-time using API systems.

The role requires strong Excel skills and proficiency with scheduling software, Word, and Microsoft Office. You will train staff and generate regular staffing reports for leadership.

Qualifications

• Must demonstrate excellent verbal and written communication.
• Proficient in Word, Excel and scheduling software.
• Knowledge of staff roles and functions.

Responsibilities

• Coordinate staffing needs with department managers to ensure adequate coverage.
• Develop and manage staff schedules for efficient resource use.
• Enter staffing data accurately in API system in real time.
• Analyze staffing patterns and forecast needs with data-driven insights.
• Prepare regular staffing reports for leadership.
• Provide orientation and training for new staff in this role.

Skills

Excel proficiency

Verbal communication

Written communication

Scheduling software

Time management

Organizational skills

Education

Associate degree in Business Administration/Management

Tools

Microsoft Office

Scheduling software

Job description

We believe a career is more than just a career — it's a calling. Our teammates' \"True North\" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love. Department: 10006000 Nursing Administration Work Shift: Variable Shifts Job Description: The Coordinator - Central Staffing at North Mississippi Health Services is responsible for coordinating and ensuring optimal staffing levels across the service line to maintain high-quality patient care.

JOB FUNCTIONS

• Coordination with department managers to understand and indentify staffing needs and concerns to ensure adequate coverage across all units.


• Develop and manage staff schedules, ensuring efficient allocation of resources to meet patient care demands.


• Coordinates and ensures staffing data for all inpatient units is entered accuratley and timely/in real time.


• Analyze staffing patterns, forecast needs, and provide data-driven recommendations to optimize staffing levels.


• Ensure staffing practices comply with hospital policies, labor laws, and regulatory requirements.


• Extremely comfortable and fluent with Excel.


• Prepare and submit regular reports on staffing metrics, trends, needs/adjustments to leadership.


• Ensure compliance with NMMC policy regarding staffing and safe scheduling.


• Facilitate orientation and training sessions for employees new to performing this role.


• Maintains daily shift operations in staffing office.


• Completes API Data Entry for entire inpatient areas (Nursing Services).


• Remains accountable for accurate record keeping by recording call-ins, schedule changes, sick leave, floating of staff, and low census hours in API system.


• Participates in reviewing/revising staffing processes for effective/efficient operations.

Reporting:

• 4 Week Staffing Projection Grid, SHRIN Log Report, Staffing Adjustment, 24-Hour Summary, Pre-Staffing Grids, Have/Needs Report, Employee Clocking Report, Late Schedule Change Report, Late Call in Report.


• Communicates pertinent staffing plans for future shifts with the Supervisors, Clinical Managers, and/or Charge Nurses to verify and facilitate daily staffing.


• Contacts off duty or part-time personnel to cover call-ins or vacancies.


• Facilitates phone calls and requests from various departments.


• Manages the upkeep of Service Recovery Box.

EPIC:

• Enters notification funeral home data into the Electronic Medical Record and notifying the funeral home.

Scheduling System Trainer:

• Offers training and support to department managers and employees on staffing policies, procedures, and scheduling software.


• Impromptu employee training on the current scheduling system as well as the self-scheduling App


• Assists with the implementation training of various departments and/or facilities for scheduling.


• Assists managers with daily maintenance and/or editing of schedules.


• Facilitates employees with the Help Desk for employees with questions regarding current scheduling system.

Knowledge Skills and Abilities

• Must demonstrate excellence in verbal and written communication skills


• Must have knowledge of and demonstrate excellence in computer skills such as Word, Excel, Scheduling Software


• Must have knowledge of Staff Roles and Functions


• Must adhere to value statement as evidenced by positive public relations with visitors and co-workers


• Must have knowledge of specific staffing requirements and take initiative in calling personnel for staffing coverage


• Must work well under pressure, be attentive to detail, prioritize work and be able to multi-task


• Must be flexible to meet the multi-dynamic needs of the organization


• Must interact with Nursing Personnel: Work assignments, Communication with Staff on Schedules, Assist with Staffing Coverage


• Must interact with Hospital Personnel: Assist in Locating Employees and Communicating Routine Messages


• Must have strong organizational and time-management skills.


• Must have excellent communication and interpersonal abilities


• Must have proficiency in staffing software and Microsoft Office Suite


• Must have analytical skills to interpret staffing data and make informed decisions


• Must have the ability to work under pressure and handle multiple tasks simultaneously.


• Must be able to work under pressure in a fast-paced environment.

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing.


• Constantly Walking.


• Frequently Sitting.


• Rarely Lifting/Carrying.


• Frequently 50 lbs Pushing/Pulling.


• Frequently Climbing.


• Occasionally Balancing.


• Occasionally Stooping/Kneeling/Bending.


• Frequently Reaching/Over Head Work.


• Frequently Grasping.


• Frequently Speaking.


• Occasionally Hearing.


• Constantly Repetitive Motions.


• Constantly Eye/Hand/Foot Coordinations.


• Frequently...

Salary Range: $20.20-$25.25 Education: Associate’s Degree | Business Administration/Management |

North Mississippi Health Services is a large rural health care system with state-of-the-art facilities in Mississippi and Alabama. We have career opportunities ranging from inpatient hospital care to 70+ rural health and specialty clinics, a variety of outpatient, women’s and behavioral health services and many additional support services. Our team of over 7,000 works together every day toward our shared mission – to continuously improve the health of the people of our region.