Central Registry Oncology Data Specialist

The University of New Mexico; Albuquerque (NM); On-site; USD 54,000 - 76,000; Full time

Job summary

The University of New Mexico's New Mexico Tumor Registry (NMTR) seeks an Oncology Data Specialist to systematically review medical records, abstract cancer cases, and document data items related to diagnosis, treatment, and outcomes.

The role collaborates with the NMTR data collection team to ensure accuracy through quality control, follow-up on vital status, and access to facilities across New Mexico (and occasional travel to Arizona).

Qualifications

• Experience in medical records review or cancer registry data.
• Attention to detail for data abstraction and coding.
• Ability to work with multiple data sources and software.

Responsibilities

• Identify and document cancer cases from multiple sources.
• Complete standard data abstracts with demographics, diagnostic procedures, and treatment data.
• Systematically conduct follow-up to determine vital status and last information date.
• Coordinate access to medical records with facilities and travel as needed.
• Acquire and maintain working knowledge of SEER*ABS and registry data tools.
• Perform routine quality control and data consolidation in the registry.

Job description

Central Registry Tumor Rgstr

Requisition ID req37665

Working Title Central Registry Oncology Data Specialist

Position Grade 12

Position Summary

The New Mexico Tumor Registry (NMTR) is a population-based cancer registry that has served New Mexico since 1966. The NMTR gathers, maintains, analyzes, and disseminates cancer surveillance data and supports scientific investigations of cancer. The NMTR is a division of the Cancer Control and Population Science Program at the UNM Comprehensive Cancer Center (UNMCCC). The NMTR is a founding member of the National Cancer Institute’s Surveillance, Epidemiology and End Results (SEER) Program and has been continuously funded by the SEER Program since 1973. Data collected by NMTR is routinely used to document and track trends in cancer occurrence and care, support scientific research and inform public health policy.

The NMTR is seeking a skilled Oncology Data Specialist who systematically reviews medical records and other sources of information to identify new cancer cases and documents data items relevant to each patient’s cancer diagnosis, treatment, and outcome. This position collaborates with the NMTR’s data collection team to conduct routine quality control and quality assurance activities, which ensure accuracy and completeness of registry data. This position may require occasional travel in New Mexico and Arizona, and/or to participate in regional or national meetings.

The selected candidate:

• Identifies and documents all cases of cancer diagnosed among residents of the central cancer registry’s area of coverage from well-established sources of information including, but not limited to, hospitals, clinics, physician offices, pathology laboratories, radiology facilities, and vital record repositories.
• Completes a standard abstract of data items for each cancer case that includes, but is not limited to, patient demographic characteristics, diagnostic procedures, type and primary site of cancer, history and extent of disease, cancer-directed therapy, care providers based on systematic review of medical records, laboratory reports, vital records, and other data sources in accordance with prevailing standards established by recognized standard setters as written in AJCC Staging Manual, SEER Program Coding and Staging Manual, NMTR Manual and SEER*DMS and SEER*ABS Manuals.
• Systematically conducts \"follow-up\" of all cancer cases in the registry by documenting each patient’s vital status and date of last information based on information contained in medical records, vital records, and other sources of information available to the registry.
• Serves as a liaison between the NMTR and assigned reporting facilities within the registry’s area of coverage, requesting and obtaining access to medical records and other relevant data sources at each facility, scheduling working visits and traveling to facilities as necessary to conduct on-site case-finding, data collection, follow-up and quality control activities.
• Acquires and maintains working knowledge of SEER*ABS, the registry’s primary data collection tool, as well as cancer registry/medical records software at each assigned reporting facility, in order to conduct routine case-finding, data collection, follow-up and quality control activities.
• Conducts routine and ad hoc quality control and quality assurance activities as required.
• Systematically edits records in the central registry database and consolidates information from multiple records into a single record that best represents the experience of a cancer patient.
• Assists investigators in the collection, interpretation, and utilization of central cancer registry data for the purposes of scientific research.
• Assists hospital-based cancer registrars, health care providers and administrators in the collection, interpretation, and utilization of central cancer registry data to address health care and administrative needs.
• Routinel