Central Processing Specialist I

State of Oklahoma; Oklahoma; On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Benefits package

Retirement match 7%

Paid holidays

Paid leave

Longevity payments

Job summary

The State of Oklahoma is seeking a Central Processing Specialist I to lead the Central Processing Division within Admin Services. You will supervise a multidisciplinary team, assign tasks, and ensure timely completion while providing coaching and guidance to staff.

The role offers a $40,000 annual salary plus a comprehensive benefits package. There is a retirement match up to 7%, paid holidays, and generous leave; some travel and overtime may be required in this office-based role.

Qualifications

• Bachelor’s Degree in any field with 1 year of relevant experience OR 5 years of relevant experience OR an equivalent education/experience mix.
• Experience in office management and supervision.
• Strong computer skills including MS Office and mail processing tools.

Responsibilities

• Lead the Central Processing Division and supervise a multi-disciplinary team.
• Assign tasks, manage workflow, and ensure timely completion of work.
• Provide informal and formal feedback to staff.
• Help develop division goals aligned with agency objectives.
• Maintain optimal staffing levels and monitor schedules and deadlines.
• Provide status reports to upper management and serve as back-up when needed.
• Develop and maintain training programs for the division.
• Monitor systems used for customer information entry and post funds as required.
• Coordinate with vendors and oversee testing/upgrades of processing systems.

Skills

Communication skills

Supervisory skills

Time management

Interpersonal communication

Detail oriented

Education

Bachelor's degree

1 year relevant experience

5 years relevant experience

Tools

Microsoft Office

Xerox printers

Postage machines

Job description

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title Central Processing Specialist I

Agency 640 SERVICE OKLAHOMA

Supervisory Organization Admin Services - Central Processing

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular

Compensation The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $40,000.

• The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans.
• The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan.
• Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave.
• Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

The Central Processing Manager serves as the unit manager of Central Processing Supervisors that consist of a multi-disciplinary team of staff members who are assigned work within a specific Central Processing section and are also cross trained in other sections when the agency’s needs require it.

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

• Responsible for the management of Central Processing Division.
• Manages, delegates, and directs workflow by assigning tasks to team members and ensures assigned work is completed in a timely manner.
• Provides informal and formal feedback.
• Assists in developing division goals to align with agency objectives.
• Ensures optimal staffing levels across sections to maximize efficiency and productivity.
• Manages schedules and deadlines effectively to achieve timely project completion and meet organizational goals.
• Provides status reports and various information to upper management.
• Serves as a back-up for employees who are out on leave or unavailable to perform assigned tasks.
• Provides support and guidance to team members in the division.
• Develops, implements, and maintains a training program and materials for all sections within the division.
• Monitors various systems utilized for entry of customer’s information.
• Manages communication with third party vendors to ensure requirements are met to maintain maximum production while minimizing costs.
• Assists and coordinates activities required with frequent testing and upgrades of SOK processing systems.
• Monitors postage funds to ensure funds are available as needed and to avoid delay in mailings.
• Other duties as assigned.

• Modern office methods and procedures, including computer technology related to mail processing.
• Experience in Xerox printers and postage machines.
• Best practices in business office management.
• Supervisory skills including employee coaching, evaluation, and development.
• Strong computer skills including Microsoft Office suite.
• Exceptional attention to detail.
• Interpersonal communication skills to effectively solicit ideas and recommendations from employees to increase workflow and improve work productivity.
• Time management skills.
• Establish and maintain effective working relationships with others.
• Create and meet simultaneous timelines for multiple projects.
• Work independently.
• Communicate effectively orally and in writing.
• Maintain and account for state-owned inventory.
• Manage, coach and mentor others.
• Strong organizational and people management skills.

• An Bachelor’s Degree in any field, plus one (1) year of relevant experience
• OR five (5) years of relevant experience
• OR equivalent combination of education and experience.

• The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency.
• This position may require occasional travel. The employee must be willing and able to perform all job-related travel. State vehicles may be available, but reliable transportation may be required for local travel.
• This position works in a comfortable office setting with a computer for a large percentage of the workday.
• This position requires employees to be able to stand up to eight hours a day and lift 10-50 pounds on a regular basis, with assistance as needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.