Central Operations Manager

Kinetic; Costa Mesa (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Kinetic in Costa Mesa, CA is seeking a Manager, Central Operations to lead the internal team and oversee the end-to-end fulfillment lifecycle for Kinetic Hub Service and Kinetic ID. This role drives accurate billing, onboarding, and customer enablement while partnering with Sales, Finance, Product, and Hub Operations.

You will manage Customer Experience & Operations Leads and specialists, ensuring team throughput, quality, and customer satisfaction as the business scales.

Qualifications

• 5+ years in sales ops, revenue ops, B2B customer success, or customer fulfilment in a high-growth SaaS company.
• 2+ years of people management experience with team development.
• Strong analytical mindset with data-driven decision making.
• Experience with ERP/CRM systems and comfort adopting new tools quickly.
• Excellent written and verbal communication for customers and stakeholders.
• Familiarity with SQL or data tooling for operational reporting.

Responsibilities

• Lead the internal team that translates signed contracts into activated, billed, supported customers.
• Own end-to-end fulfillment lifecycle for Kinetic Hub Service and Kinetic ID accounts—registration, onboarding, scheduling, invoicing, and AR follow-up.
• Manage and develop the Central Operations team with clear performance expectations.
• Audit billing and discounting for accuracy and contract compliance.
• Escalation point for B2B customer support issues and drive timely resolutions.
• Improve workflows, SOPs, SLAs, and quality benchmarks; pursue tooling and automation enhancements.

Skills

Analytical skills

ERP/CRM systems

SQL or data tooling

Education

Bachelor's degree in Business/Operations or related field

Tools

HubSpot

Salesforce

NetSuite

QuickBooks

Job description

Responsibilities

• The Manager, Central Operations is a player‑coach who leads the internal team that turns a signed Kinetic contract into a fully activated, accurately billed, and well‑supported customer
• This role owns the complete back‑office fulfillment lifecycle for Kinetic Hub Service and Kinetic ID subscribers — from registration and account setup through onboarding, calibration scheduling coordination, bill auditing, discount administration, and invoicing
• You will directly manage and develop the Central Operations team — Customer Experience & Operations Leads, Customer Success Development Specialists, and Customer Experience Service Advisors — and are accountable for team throughput, quality, and customer satisfaction across Kinetic’s collision shop and dealership customer base
• The ideal candidate is a doer, builder, and leader who can work alongside the team while running the day‑to‑day with precision and continuously improving the workflows, tools, and team capabilities that let Kinetic scale without proportional headcount growth
• Own the end‑to‑end customer fulfillment lifecycle for all Kinetic Hub Service and Kinetic ID accounts: registration, account setup, onboarding, calibration scheduling and coordination, bill‑accuracy review, discount confirmation, invoicing, and accounts‑receivable follow‑up
• Audit customer‑generated billing (e.g., collision shop and dealership invoices to their own customers) to confirm accuracy and compliance with Kinetic program terms
• Administer and validate Kinetic customer discounting, ensuring consistent and accurate application of contracted pricing across all accounts
• Serve as the primary escalation point for B2B customer support issues across the team, ensuring timely and high‑quality resolution
• Build, document, and continuously improve standard operating procedures, SLAs, and quality benchmarks for all fulfillment and support workflows
• Manage, coach, develop, and build the Central Operations team, setting clear performance expectations and quality‑of‑service targets in support of the team’s performance and career growth
• Track and report team KPIs — including onboarding cycle time, invoicing accuracy, scheduling fulfillment rate, and AR aging — to leadership on a regular cadence
• Foster a culture of ownership, continuous improvement, and customer obsession
• Identify and implement tooling, automation, and workflow improvements that increase the team’s capacity ahead of customer growth
• Partner with Sales, Finance, Product, and Hub Operations to surface issues, set up market launches, and improve the customer experience
• Support new product and program initiatives with operational planning and customer enablement

Qualifications

• 5+ years of experience in sales operations, revenue operations, B2B customer success, or customer fulfillment in a high‑growth technology or SaaS company
• Strong analytical skills; comfortable building staffing/financial models and working with operational data and reporting tools
• Experience with ERP, CRM and other systems of record (e.g., HubSpot, QuickBooks, NetSuite, Salesforce) and comfort learning new tools quickly
• Strong process orientation, with an ability to document, standardize, and improve multi‑step operational workflows against tight deadlines time pressure
• Comfort operating in a fast‑paced, high‑growth startup environment with shifting priorities and incomplete playbooks
• 2+ years of people management experience, with a track record of building and developing high‑performing teams
• Excellent written and verbal communication skills; equally effective with customers and internal stakeholders
• Demonstrated experience owning or closely supporting billing, invoicing, or order‑to‑cash workflows in a B2B environment
• Familiarity with SQL or data tooling for operational reporting
• Automotive, collision repair, ADAS calibration, glass, or insurance‑carrier operations experience
• Bachelor’s degree in Business, Operations, or a related field
• Exposure to insurance carrier partnerships and claims‑adjacent workflows