Manager, Central Operations

Kinetic; Costa Mesa (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

ISOs

Health insurance

401(k) with company match

HSA with company contribution

FSAs

Paid vacation and holidays

Professional development

Job summary

Kinetic Automation seeks a proactive Manager, Central Operations to lead the internal team handling activation, onboarding, calibration scheduling, and invoicing for Kinetic Hub Service and Kinetic ID subscribers.

You will manage the Customer Experience & Operations Leads and Specialists, drive throughput and quality, and continuously improve workflows, tools, and capabilities to scale without proportional headcount growth.

Qualifications

• 5+ years in sales ops, revenue ops, B2B customer success, or customer fulfillment in a high-growth tech/SaaS company.
• 2+ years of people management experience with building high-performing teams.
• Experience owning or supporting billing, invoicing, or order-to-cash in a B2B environment.
• Strong process orientation to document, standardize, and improve multi-step workflows under deadlines.
• Experience with ERP/CRM systems (HubSpot, QuickBooks, NetSuite, Salesforce) and learning new tools quickly.
• Strong analytical skills; comfortable with staffing/financial models and operational data.
• Excellent written and verbal communication; effective with customers and internal stakeholders.
• Comfort operating in a fast-paced startup environment with shifting priorities.

Responsibilities

• Own the end-to-end customer fulfillment lifecycle for Kinetic Hub Service and Kinetic ID accounts: registration, onboarding, calibration scheduling, bill accuracy review, discount confirmation, invoicing, and AR follow-up.
• Audit customer billing for accuracy and compliance with program terms.
• Administer and validate customer discounting to ensure contracted pricing is applied consistently.
• Serve as the primary escalation point for B2B customer support issues across the team.
• Build, document, and continuously improve SOPs, SLAs, and quality benchmarks for fulfillment and support workflows.
• Manage, coach, and develop the Central Operations team; set performance expectations and growth targets.
• Track and report KPIs (onboarding time, invoicing accuracy, scheduling, AR aging) to leadership.
• Foster ownership, continuous improvement, and customer obsession across the team.
• Identify tooling, automation, and workflow improvements to scale ahead of growth.
• Collaborate with Sales, Finance, Product, and Hub Operations to surface issues and enable market launches.

Skills

Team leadership

Billing & invoicing

Process optimization

ERP/CRM systems

Analytical skills

Communication

Startup pace

Education

Bachelor's degree in Business/Operations or related field

Tools

HubSpot

QuickBooks

NetSuite

Salesforce

Job description

Kinetic Automation

Kinetic Automation is pioneering effortless modern vehicle repair. Kinetic uses proprietary AI and autonomous robotics technology to automate vehicle maintenance and simplify repair administration for collision shops, dealerships, and insurance carriers. Kinetic’s service hubs and intake centers ensure accurate calibration, rapid turnaround, and predictable costs for the rapidly growing ADAS and EV ecosystem. The company has financial backing from top-tier investors, including Menlo Ventures, Lux Capital, and Construct Capital. For more information, visit www.kinetic.auto.

The role

The Manager, Central Operations is a player‑coach who leads the internal team that turns a signed Kinetic contract into a fully activated, accurately billed, and well‑supported customer. This role owns the complete back‑office fulfillment lifecycle for Kinetic Hub Service and Kinetic ID subscribers — from registration and account setup through onboarding, calibration scheduling coordination, bill auditing, discount administration, and invoicing.

You will directly manage and develop the Central Operations team — Customer Experience & Operations Leads, Customer Success Development Specialists, and Customer Experience Service Advisors — and are accountable for team throughput, quality, and customer satisfaction across Kinetic's collision shop and dealership customer base. The ideal candidate is a doer, builder, and leader who can work alongside the team while running the day‑to‑day with precision and continuously improving the workflows, tools, and team capabilities that let Kinetic scale without proportional headcount growth.

Responsibilities

• Own the end‑to‑end customer fulfillment lifecycle for all Kinetic Hub Service and Kinetic ID accounts: registration, account setup, onboarding, calibration scheduling and coordination, bill‑accuracy review, discount confirmation, invoicing, and accounts‑receivable follow‑up
• Audit customer‑generated billing (e.g., collision shop and dealership invoices to their own customers) to confirm accuracy and compliance with Kinetic program terms
• Administer and validate Kinetic customer discounting, ensuring consistent and accurate application of contracted pricing across all accounts
• Serve as the primary escalation point for B2B customer support issues across the team, ensuring timely and high‑quality resolution
• Build, document, and continuously improve standard operating procedures, SLAs, and quality benchmarks for all fulfillment and support workflows
• Manage, coach, develop, and build the Central Operations team, setting clear performance expectations and quality‑of‑service targets in support of the team's performance and career growth
• Track and report team KPIs — including onboarding cycle time, invoicing accuracy, scheduling fulfillment rate, and AR aging — to leadership on a regular cadence
• Foster a culture of ownership, continuous improvement, and customer obsession
• Identify and implement tooling, automation, and workflow improvements that increase the team's capacity ahead of customer growth
• Partner with Sales, Finance, Product, and Hub Operations to surface issues, set up market launches, and improve the customer experience
• Support new product and program initiatives with operational planning and customer enablement

Required Qualifications

• 5+ years of experience in sales operations, revenue operations, B2B customer success, or customer fulfillment in a high‑growth technology or SaaS company
• 2+ years of people management experience, with a track record of building and developing high‑performing teams
• Demonstrated experience owning or closely supporting billing, invoicing, or order‑to‑cash workflows in a B2B environment
• Strong process orientation, with an ability to document, standardize, and improve multi‑step operational workflows against tight deadlines and time pressure
• Experience with ERP, CRM and other systems of record (e.g., HubSpot, QuickBooks, NetSuite, Salesforce) and comfort learning new tools quickly
• Strong analytical skills; comfortable building staffing/financial models and working with operational data and reporting tools
• Excellent written and verbal communication skills; equally effective with customers and internal stakeholders
• Comfort operating in a fast‑paced, high‑growth startup environment with shifting priorities and incomplete playbooks

Preferred Qualifications

• Automotive, collision repair, ADAS calibration, glass, or insurance‑carrier operations experience
• Familiarity with SQL or data tooling for operational reporting
• Exposure to insurance carrier partnerships and claims‑adjacent workflows
• Bachelor's degree in Business, Operations, or a related field

Benefits

• Competitive salary and incentive stock options (ISOs)
• Health, dental, vision, life, and disability insurance
• 401(k) plan with company match
• Health savings account (HSA) available with company contribution
• Flexible spending accounts (FSAs)
• Paid vacation and holidays
• Ongoing training and professional development opportunities

Join Us!

Join the Kinetic team and drive the adoption of ADAS calibration solutions that enhance vehicle safety and reduce administrative friction for customers. If you are passionate about making a positive impact in the automotive industry, we want to hear from you! We offer competitive compensation, comprehensive benefits, and regular career‑growth opportunities. If you meet the qualifications for this position and would like to join our team, please submit your resume for consideration.