Center Operations Coordinator (Public Mental Health Partnership)

University of California; Los Angeles (CA); Sur place; USD 44 000 - 63 000; Plein temps

Résumé du poste

The Public Mental Health Partnership (PMHP) at UCLA Health Semel Institute seeks a Center Operations Coordinator to provide administrative, operational and program support across PMHP initiatives in Los Angeles. You will coordinate recruitment, onboarding, meetings, events, and documentation while collaborating with leadership and external partners.

This role requires strong organizational and communication skills, discretion with confidential information, and experience managing multiple

Qualifications

• Bachelor's degree in Business Administration, Public Administration, HR, Public Health, or related field; or an equivalent combination of education and experience.
• 5 or more years or progressively responsible administrative, operational, program coordination, recruitment support, or office management support
• Experience coordinating multiple recruitments, including positions submission processes, scheduling, documentation, and follow-up items
• Experience coordinating multiple projects, priorities, and deadlines simultaneously
• Experience scheduling and coordinating meetings, interviews, and other administrative activities involving multiple stakeholders
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, calendaring systems, databases, and virtual meeting platforms
• Demonstrated ability to exercise discretion and handle confidential information

Responsabilités

• Coordinate recruitment, hiring, and onboarding activities, including interview scheduling, documentation, tracking, and follow-up
• Support multiple concurrent projects, operational priorities, and administrative workflows
• Serve as a central point of contact for center communications, scheduling, and coordination activities
• Organize meetings, trainings, and events, including logistics, materials, and documentation
• Maintain tracking systems, databases, templates, and operational records
• Collaborate with center leadership and departmental partners to improve processes and ensure efficient operations

Connaissances

Organizational skills

Analytical skills

Communication skills

Discretion and confidentiality

Project coordination

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office

Calendaring systems

Databases

Virtual meeting platforms

Description du poste

Description

The Public Mental Health Partnership (PMHP) within the UCLA Health Semel Institute for Neuroscience and Human Behavior advances healthy equity through training, consultation, and evaluation of behavioral health programs throughout California. PMHP supports a variety of statewide initiatives, including Assertive Community Treatment (ACT) and Forensic ACT (FACT) programs that improve access to high-quality behavioral health services.

We are seeking a Center Operations Coordinator to provide administrative, operational and program coordination support across PMHP initiatives. This role serves as a central point of coordination for recruitment activities, center operations, communications, meetings, and special projects while working closely with leadership, program staff, and external partners. Key responsibilities include:

• Coordinate recruitment, hiring, and onboarding activities, including interview scheduling, documentation, tracking, and follow-up
• Support multiple concurrent projects, operational priorities, and administrative workflows
• Serve as a central point of contact for center communications, scheduling, and coordination activities
• Organize meetings, trainings, and events, including logistics, materials, and documentation
• Maintain tracking systems, databases, templates, and operational records
• Collaborate with center leadership and departmental partners to improve processes and ensure efficient operations

Compensation

The salary offered will be determined based on qualifications, experience, internal equity, and other business considerations.

Salary range: $31.88/hr - $45.66/hr

Qualifications

• Bachelor's degree in Business Administration, Public Administration, HR, Public Health, or related field; or an equivalent combination of education and experience
• 5 or more years or progressively responsible administrative, operational, program coordination, recruitment support, or office management support
• Experience coordinating multiple recruitments, including positions submission processes, scheduling, documentation, and follow-up items
• Experience coordinating multiple projects, priorities, and deadlines simultaneously
• Experience scheduling and coordinating meetings, interviews, and other administrative activities involving multiple stakeholders
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, calendaring systems, databases, and virtual meeting platforms
• Demonstrated ability to exercise discretion and handle confidential information

Preferred

• Experience in higher education, healthcare, public health, behavioral health, or a related environment
• Experience developing or improving administrative processes and workflows