Center for Public Management & Regional Affairs/Menard Center Coordinator

Miami University (Ohio); Oxford (OH); On-site; USD 42,000 - 60,000; Part time

Job summary

Miami University (Ohio) is seeking a Center for Public Management & Regional Affairs (CPMRA) / Menard Center Coordinator. This temporary position focuses on fiscal management, office operations, and program coordination across the CPMRA and Menard Centers in Oxford, with occasional activities in Hamilton and Middletown.

The role includes supervising student workers and external contractors, coordinating events, and maintaining budgets and records, reporting to the CPMRA Director and the Menard

Qualifications

• Bachelor’s degree in a related field with at least 6 months experience in a related setting; able to learn university processes such as Workday and 25Live.
• Experience with event and program planning and implementation.
• Knowledge of University Administrative systems including Workday.
• Experience with CPMRA and/or Menard programs.

Responsibilities

• Assist Directors with strategic planning, budgeting, and budget outlook for the Centers.
• Coordinate procurement and booking of spaces for events and programs; liaise with partners and campus staff.
• Maintain daily operations of the Centers’ offices across campuses.
• Develop and stage Menard Center events in coordination with academic units and external vendors.
• Prepare invoices, contracts, purchase orders, and service requests for events and programs.
• Oversee relationships with internal and external partners and communicate Center activities to stakeholders.
• Manage Center social media, website content, and communications.

Skills

Budgeting

Supervision

Event planning

Communication

Administrative coordination

Education

Bachelor’s degree in a related field

Tools

Workday

25 Live

Job description

Job Title

Center for Public Management & Regional Affairs/Menard Center Coordinator

Department

Political Science Department

Worker Type

Temporary (Fixed Term)

Pay Type

Salary

Benefit Eligible

Yes

Job Description Summary

This position is 4/5 CPMRA and 1/5 Menard. For CMPRA component, responsible for managing student employees and payroll, budgeting,P-Card transactions, working with CAS on website, office purchases,assist in the work of the Center. For Menard, responsible for oneday a week of planning, scheduling, organizing and coordinating services, facilities and logistics for events and programssponsored by the University’s Menard Family Center for Democracy inOxford, Hamilton and Middletown. This includes supervision ofstudent volunteers and external contractors as needed as well assubstantive participation in the Center’s strategic planning and development of priorities. The position is also responsible forperforming and overseeing all of the Menard Center’s financial,budgetary and administrative operations including preparation and monitoring of budgets, assist in preparation of reports forinternal and external audiences, ordering supplies, processingpayments, processing external contracts and maintaining records. Position reports to the CPMRA Director and the Executive Directorof the Menard Center. The position will be located primarily on the Oxford campus, although the Menard day may include activities in Hamilton and Middletown. Occasional evening and weekend work for Menard isexpected as well.

Job Description

Duties:

• Assists both Centers’ Director with strategic planning,budgeting, financial planning and budget outlook and budget models,and development of programs, curricular initiatives, partnershipsand events that further the Centers’ and the University’s missionsand goals.
• Respond to calls and emails from local government andnongovernmental organizations and Ohio Township Association aboutCPMRA support, help coordinate response and future programing. Workwith Directors on responses to external inquiries.
• Coordinate the procurement and booking of spaces for publicevents, programs and other Center-sponsored activities, consideringdates requested, services required, numbers of participantsexpected, schedules, equipment needs, etc. Works with externalpartners and other university staff to book facility space,lodging, travel, security, equipment and other support services asneeded.
• Maintain daily operations of the Centers’ offices on the Oxfordcampus.
• Help Coordinate the development and staging of Menard Centerevents and programs with academic departments and administrators inCAS and CLAAS, with University staff and with external vendors asappropriate (including Housing & Dining Services, PhysicalFacilities, University Communications and Marketing, Office ofProcurement, Undergraduate Admissions, Rec Sport, MUPD, ITServices, external suppliers, external media partners, contracttransportation companies and various Oxford-based andRegionals-based academic departments).
• Secure all reservations and services as needed through 25 Live,Workday, and other University management and procurementsystems.
• Create and process all invoices, contracts, purchase orders andservice requests as needed for Centers’ sponsored events andprograms.
• Develop and maintain solid working relationships with internaland external partners and provides timely and accurate informationabout Center activities and programs to Center stakeholders.
• Develop and oversee the Center’s social media, communicationsand website presence, including frequent updating of online contentand effective dissemination of information about Centeractivities.
• Order all necessary supplies and services for Center operationsand personnel.
• Greet faculty, staff, students, visitors and external partnersin a professional and cordial manner.
• Attend Center-sponsored programs as able (including limitedevening and weekend programming) in Oxford and at the Regionalcampuses and coordinates logistical support as needed.
• Oversee the work of student workers, volunteers and externalcontractors.
• Maintain all Center administrative records.
• Other duties as assigned.

Minimum Qualifications:

• Required: Bachelor’s degree in a related field with at least 6months experience in a related setting; willing and able to learnuniversity processes such as Workday and 25Live.

Desired Qualifications:

• Experience with event and program planning andimplementation.
• Knowledge of University Administrative systems includingWorkday, etc.
• Experience with CPMRA and/or Menard programs

Required Application Documents

Resume
Cover Letter

Special Instructions (if applicable)

Inquiries may be directed to Dr. Patrick Haney;[e-mail]

Additional Information

A criminal background check is required. All campuses are smoke-and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work

For positions that are approved for remote work: Remote work is nota right, it is a work arrangement that can be modified or revokedby Miami University at any time for any reason, including theconvenience of the University.

Reasonable Accommodations

Requests for reasonable accommodations for disabilities related toemployment should be directed to [e-mail] or 513-529-3560. Questions and follow-ups regarding requests should also be directedhere.

Miami University Values Statement

MiamiUniversity is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values,please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer,encourages applications from protected veterans and individualswith disabilities. Miami University prohibits harassment,discrimination and retaliation on the basis of age (40 years orolder), color, disability, gender identity or expression, geneticinformation, military status, national origin (ancestry),pregnancy, race, religion, sex/gender, status as a parent or fosterparent, sexual orientation, or protected veteran status in itsapplication and admission processes, educational programs andactivities, facilities, programs or employment practices. Requestsfor reasonable accommodations for disabilities related toemployment should be directed to [e-mail] or 513-529-3560.

Clery Act

As part of the University’s commitment to maintaining a healthy andsafe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics,and our drug and alcohol abuse and prevention program designed toprevent the unlawful possession, use, and distribution of drugs andalcohol on campus and at university events and activities. Thisreport also contains information on programs and policies designedto prevent and address sexual violence, domestic violence, datingviolence, and stalking. Each year, email notification of thiswebsite is made to all faculty, staff, and enrolled students.Written notification is also provided to prospective students andemployees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access allrelevant and applicable labor law information.