Census & Admissions Coordinator — Skilled Nursing

Onyx Health Consulting; Wellington (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Daily Pay

Competitive Salary

Benefits Package

Paid Time Off

Health Insurance

Vision Insurance

401(k) Plan

Education & Development

Supportive Leadership

Team Environment

Meaningful Impact

Job summary

Luxe at Wellington is seeking an organized Admissions Coordinator to drive census growth and ensure a smooth admission process for residents and families. You will work with the Director of Marketing & Admissions, coordinate referrals, admissions, bed management, and collaborate with nursing and environmental services to prepare rooms.

The role emphasizes exceptional service and regulatory compliance (HIPAA/Medicare) in a fast-paced skilled nursing setting.

Qualifications

• Minimum 2 years of Admissions or Healthcare Marketing experience.
• Long-Term Care or Skilled Nursing Facility experience required.
• Knowledge of Medicare, Medicaid, Managed Care, and Third-Party Insurance.
• Knowledge of medical terminology.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience with electronic medical records and Microsoft Office.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional, compassionate, customer-service driven attitude.

Responsibilities

• Coordinate and facilitate the resident admission process from referral through admission.
• Reconcile the facility census daily to ensure accuracy.
• Maintain the electronic bed board and manage room assignments.
• Collaborate with Environmental Services and Nursing to ensure rooms are admission-ready.
• Distribute the daily Opening Census Report to designated leadership teams.
• Communicate all acute hospital readmissions to the Business Development team for follow-up.
• Contact residents and families to facilitate smooth readmissions when appropriate.
• Track and maintain department reports including Admissions, Referrals, Facility Tours, Conversion Rates, Census Trends, Marketing Activity.
• Coordinate with clinical, business office, and interdisciplinary teams to ensure a seamless admission experience.
• Verify admission documentation for completeness and regulatory compliance.
• Deliver exceptional customer service to referral partners, residents, and families.
• Assist with census development initiatives and occupancy goals.
• Support marketing and community outreach efforts as needed.
• Ensure compliance with all company policies, Medicare guidelines, HIPAA regulations, and state/federal requirements.

Skills

Healthcare admissions

Organizational skills

Communication skills

MS Office

EMR systems

Medical terminology

Multitasking

Customer service

Attention to detail

Education

None

Tools

PointClickCare

Job description

Luxe at Wellington is seeking an organized Admissions Coordinator to drive census growth and ensure a smooth admission process for residents and families. You will work with the Director of Marketing & Admissions, coordinate referrals, admissions, bed management, and collaborate with nursing and environmental services to prepare rooms.

The role emphasizes exceptional service and regulatory compliance (HIPAA/Medicare) in a fast-paced skilled nursing setting.