Cemetery Associate I

Archdiocese of San Antonio Careers; San Antonio (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

The Cemetery Associate I at Archdiocese of San Antonio, Holy Cross Cemetery, provides front office reception, clerical support, and assists families with service details as the first point of contact. This Full-Time, non-exempt role supports smooth office operations and coordination with other staff.

The position requires strong customer service skills, proficiency in Microsoft Office, and a high school diploma or equivalent, with reliable transportation to Holy Cross Cemetery.

Qualifications

• Must have strong customer service skills.
• Experience providing administrative support in an office.
• Proficiency with Microsoft Office applications.
• Attention to detail and ability to work independently or in a team.
• Ability to communicate clearly in writing and verbally.

Responsibilities

• Answer phones, interoffice communication, schedule appointments and services
• Assist families that come into the office and provide prompt and courteous service
• Provide general administrative support including daily deposits, work orders and filing
• Assist families with merchandise purchases related to grave, crypt or niche
• Assist visitors about burial locations and ensure interments are recorded timely
• Maintain Plotbox data and enter records and contracts into accounting software
• Adhere to cemetery policy and assist with memorial applications
• Provide interment lists to internal cemetery locations and prep ownership documents

Skills

Customer service

Administrative support

Microsoft Office

Written communication

Verbal communication

Education

High school diploma or equivalent

Associates degree preferred

Tools

Plotbox

Job description

Description

Department: Catholic Cemeteries

Reports to: Cemetery Manager

Location: Holy Cross Cemetery

Work Schedule: Monday-Friday 8:00 am- 5:00pm

Position type: Full-Time

FLSA Status: Non-Exempt

Summary

The Cemetery Associate I (CA I) will provide general support to include office reception, administrative duties and assisting families. The CA I will assist with the details regarding services to clients, families, and will be the first point of contact of the cemetery. The CA I will assist with the smooth operation of the office which also includes assisting other office and grounds personnel with administrative details.

Requirements

Position Responsibilities

• * Answer phones, interoffice communication, schedule appointments and services
• * Assists families that come into the office and provide prompt and courteous service
• * Provides general administrative support to include but not limited to daily deposits, work orders and filing
• * Assist families with merchandise purchases that are relative to grave, crypt or niche
• * Assist visitors inquiring about burial locations
• * Ensure that interments are recorded properly and on a timely basis
• * Maintain information in customer accounting software (Plotbox) to include entering all records and some contracts into accounting software
• * Understand and apply knowledge of cemetery policy in order to assist families and coworkers
• * Assists as needed with the memorial application process
• * Assist families that come into the office with concerns regarding cemetery policy
• * Provide other internal cemetery locations with daily interment list
• * Prepares certificate of ownership documentation as needed
• * Assists with the audit procedures and inventory
• * Assist in trust processing as needed
• * Maintain a clean work area and assist with the upkeep of common areas
• * Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• * Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information
• * Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• * Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• * Performs other duties as assigned.

*Essential Functions – ADA

Minimum Qualifications

• Education
  • High school diploma or equivalent
  • Associates degree preferred
• Experience
  • At least two (2) years of working in an office environment providing customer service and administrative support
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance

Minimum Knowledge And Skills

Must have excellent customer service skills

• Experience with Microsoft Office applications and other computer related equipment.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal communication skills.

Travel Requirements

• Travel is not required for this position.