CEI Project Administrator

Patel, Greene & Associates, LLC (PGA); Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Patel, Greene and Associates (PGA) is seeking a CEI Project Administrator to lead day-to-day CEI activities on FDOT and client projects in our Sarasota or Tampa offices. You will supervise CEI teams, monitor field activities, and document operations per FDOT standards under the Senior Project Engineer’s direction.

The role requires a Civil Engineering degree with 2 years’ construction experience on major roads/bridges, relevant CTQP certifications, and strong communication.

Qualifications

• Civil Engineering degree and 2 years of engineering experience on major roads/bridges.
• CTQP Final Estimates Level I and II are required.
• FDOT Advanced MOT required.
• Attend CTQP Quality Control Manager course and pass the exam.
• Submit Certification of Course Completion form for structures projects.
• Other client certifications may be required by contracts.

Responsibilities

• Supervise and manage a CEI team on FDOT and other client projects under SPE guidance.
• Monitor on-site construction activities and material intake for conformance with contract.
• Document contractor operations per FDOT and SPE standards.
• Exercise initiative in staffing and technical decisions for construction work.
• Keep FDOT processes current and develop internal project controls.
• Process construction contract changes with Field Work Orders and Supplemental Agreements.
• Facilitate clear communication with contractors and document progress and action items.
• Plan and coordinate with contractors to ensure contract compliance and reporting.
• Demonstrate knowledge of FDOT procedures (CPAM) and related financial systems.
• Assist SPE in marketing and pursuing new client projects.
• Attend and chair client/contractor meetings.

Skills

Interpersonal communication

Public speaking

Organizational skills

Teamwork

Education

Civil Engineering degree

CTQP Final Estimates Level I

CTQP Final Estimates Level II

FDOT Advanced MOT

CTQP Quality Control Manager course

Certification of Course Completion (structures)

Other client certifications

Tools

PrC

MAC

EDMS

PSSP

UAM

FDOT Procedures

CPAM

Job description

Purpose & Need

Patel, Greene and Associates (PGA) is seeking a CEI Project Administrator. This position is available in our Sarasota or Tampa offices. This individual is responsible for the day-to-day supervision and management of Construction Engineering and Inspection (CEI) teams on FDOT and other client projects, under the direction of the Senior Project Engineer (SPE). This role oversees contractor construction activities to ensure work is performed in reasonable conformance with contract plans, specifications, and applicable standards. Expectations demand regular coordination with clients, contractors, and internal staff, including leading meetings, mentoring junior personnel, and supporting or serving in the SPE role as needed. This position supports career growth and leadership within a firm committed to elevating both communities and its people.

What You’ll Do

• Responsible for the day-to-day supervision and management of a CEI team on FDOT and other client projects under the direction of the Senior Project Engineer (SPE)
• Monitor contractor’s on-site construction activities and materials entering a work site to determine that projects are constructed in reasonable conformance with the client’s construction contract.
• Perform construction administration duties to document contractor’s daily operations per FDOT’s Construction Project Administration Manual, other industry standards, and the SPE.
• Exercise initiative and independent judgment in the solution of staffing and making technical decisions related to construction related work problems.
• Keep current with FDOT’s processes and controls as well as developing internal processes and controls to effectively manage projects, and office/field staff.
• Prepare and process construction contract changes as Field Work Orders and Supplemental Agreements in coordination with the CEI management team.
• Promote effective communication with contractors, ensuring accurate information exchange, timely submittals, documentation of project activities, progress meeting minutes, and action items from pre-construction support services through construction and final acceptance.
• Plan, schedule, coordinate, and communicate with contractors to ensure compliance with the contract, FDOT procedures/directives, and construction project reporting and documentation processes.
• Demonstrate knowledge of FDOT Procedures, including CPAM, and related construction and financial management systems such as PrC, MAC, EDMS, PSSP, UAM, etc.
• Must have effective written and verbal communication skills with the ability to assist SPE to market and pursue projects with new and existing clients.
• Attend and chair meetings with clients and contractors.

What You’ll Need

• Civil Engineering degree plus 2 years of engineering experience in construction of major roads and/or bridge structures
• CTQP Final Estimates Level I and II
• FDOT Advanced MOT
• Attend CTQP Quality Control Manager course and pass the examination.
• Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification of Course Completion form (for structures projects).
• Other certifications as required by client contracts.

What You’ll Bring

• Must be practical and solution-oriented
• Must have superb interpersonal skills and be an effective communicator able to relay information concisely to all types of stakeholders.
• Public speaking skills, and the ability to be comfortable and confident when engaging in public speaking, is a plus.
• Strong organizational skills and a keen attention to details
• Be familiar with computer programs necessary to perform those duties.
• Ability to deal with constant interruptions while working in a fast-paced environment and maintaining high standards in all work efforts.
• Ability to work independently and as part of a team.

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and hear.
• The employee is frequently required to stand and walk.
• The employee must be able to access and navigate each department at the organization’s facilities.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you meet some of the listed criteria but not all, we still encourage you to apply. You might be a good fit for another role we have available!