CDOC - Liaison III (Compliance and Policy Coordinator) (Limon)

Colorado Department of Corrections; Limon (CO); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

PERA retirement benefits

Health and dental plans

Disability coverage

Life insurance

11 paid holidays per year

Wellness program

Tuition reimbursement

Job summary

Colorado Department of Corrections is seeking a Compliance and Publication Coordinator at the Limon facility to support safe operations and ensure policy adherence. You will design and apply strategic planning to maintain compliance with COPD, state and federal laws, and internal standards.

The role requires auditing, policy drafting, and coordination with supervisors and management teams to meet compliance targets and publish updates to policy and procedures.

Qualifications

• Six (6) years of relevant experience in analyzing operating methods, procedures, policies and preparing reports; or managing and coordinating an accreditation, auditing, life safety and/or correctional program(s).
• A combination of education and relevant experience equal to six (6) years.
• Strong problem solving, planning and organizational skills required.
• Excellent written and verbal communication skills.

Responsibilities

• Function as the facility policy coordinator by setting policy committee reviews, publishing and distributing drafts and final documents.
• Manage facility implementation adjustments and memorandums to ensure compliance with standards and laws.
• Ensure updates to internal policies and procedures are communicated to staff and incarcerated population.
• Establish cooperative relationships with stakeholders and resolve policy issues.
• Conduct monthly inspections to ensure sanitation, chemical control, and tool control practices.
• Audit facilities to determine adherence to standards, ARs, IA’s and laws.
• Perform regular inspections to verify compliance with policy.

Skills

Problem solving

Attention to detail

Customer service

Verbal and written communication

Judgment and decision making

Data analysis

Multi-tasking

Stress resilience

Plain language writing

Education

High school diploma or GED

Six years of relevant experience or education

Tools

Microsoft Excel

PowerPoint

Word

Job description

Department Information
If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined;
• Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more;
• Visit State of Colorado Employee Benefits. for more information.

Who May Apply This position is only open to Colorado state residents.

Job Location Limon Correctional Facility; Limon, Colorado

Description Of Job
The Compliance and Publication Coordinator provides professional and technical support for the safe operations of the assigned facility and correctional policies and procedures according to the Colorado Department of Corrections (CDOC) philosophy. Designs, develops, and applies principles of strategic planning to ensure compliance with operational standards. Ensure compliance with all applicable laws, legal actions, and orders, which requires strong working relationships with partners; provide a broad range of activities, including interpreting applications of laws, regulations, Colorado Code of Penal Discipline (COPD), and Compliance standards.

This position serves as the facility policy coordinator and plans, organizes and directs the facility self-inspection program. Responsibilities include monitoring facility policies to ensure adherence to compliance standards, conducting audits of facility operations through analysis and visual inspection to compare practice to facility policy; and preparing results and making recommendations to the administrative head. Collects, compiles, drafts, and analyzes information, collaborates with supervisors and facility management teams, and recommends plans of action to meet compliance standards. Reviews, proposes changes and makes revisions to policy and procedure. Publishes, updates, and distributes policy updates and compliance standards updates on behalf of the administrative head.

Primary job duties and responsibilities

• Function as the facility policy coordinator by setting policy committee reviews, publishing and distributing drafts and final documents.
• Manage facility implementation adjustments (IA’s) and operational memorandums (OM’s) by reviewing, revising and recommending changes to the administrative head to ensure compliance with departmental standards and regulations, and applicable State and federal laws.
• Ensure updates to facility IA’s, OM’s, and administrative regulations (AR’s) are effectively communicated to the facility employees and the incarcerated population.
• Establish and maintain cooperative relationships with stakeholders by exchanging information and assisting with resolving issues with AR’s, standards and procedures.
• Continually keeps the administrative head apprised of issues as it relates to policies, procedures, standards and AR’s. Will make recommendations for plans of action or policy updates to ensure adherence to compliance standards.
• Conduct regular inspections of their assigned facility to validate adherence to compliance standards. This is accomplished by collecting, evaluating, and validating the information received from work units as well as visually verifying the practice in the work units matches the applicable policies.
• Audit correctional facilities in person through Internal Compliance Audits to determine adherence to compliance standards, AR’s, IA’s and applicable laws.
• Conduct monthly inspections throughout all areas of the facility to ensure sanitation, chemical control and tool control practices are being followed in accordance with policy and compliance standards.
• Other duties as assigned.

Minimum Qualifications

Six (6) years of relevant experience in analyzing operating methods, procedures, policies and preparing reports; or managing and coordinating an accreditation, auditing, life safety and/or correctional program(s). ( any work experience less than full time will be prorated)

A combination of education and relevant experience as listed above equal to six (6) years.

Required Competencies

• Strong abilities in problem solving, planning and organizational skills;
• Strong attention to detail;
• Exceptional customer service skills;
• Strong verbal and written communication skills;
• Excellent judgment and decision making skills;
• Ability to research and gather data;
• Self-directed and motivated work ethic.
• Ability to multi-task;
• Ability to remain flexible and handle a large workload;
• Self-control, a strong sense of ability to work in stressful, potentially violent situations;
• Ability to remain alert, emotionally stable, and mentally resilient under pressure and observant throughout their shift;
• Tolerance to stress, confinement, and high-stakes interaction;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

Preferred Qualifications

• Two (2) or more years of relevant experience within a State of Colorado classified position;
• Experience in a correctional environment;
• Experience with policy drafting, review, recommendations, and development for governmental, correctional, and/or organizational entity;
• Advanced knowledge of Microsoft applications working in Excel, PowerPoint, and Word;
• Comprehensive knowledge of Federal and State guidelines to ensure compliance with policy development;
• Experience interpreting complex rules, regulations, and standards and applying the knowledge to specific situations;
• Experience creating, gathering, or interpreting agency accreditation file documentation;
• Experience developing and delivering presentations and training staff;
• Experience as an auditor.

Conditions of Employment

• Must be 21 years of age
• Possess a valid driver’s license. Drivers must maintain a valid, non-restricted Colorado driver’s license, obey traffic laws, and be able to safely operate a motor vehicle.
• Possess a high school diploma or GED
• Former State employees who were disciplinarily terminated or resigned in lieu of termination are required to: Disclose details, explain circumstances, provide employee number.
• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609.
• Applicants must have valid U.S. work authorization at the time of application; DOC cannot provide H-1B sponsorship at this time.
• Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics.
• Possess the physical ability to successfully complete Defensive Tactics: Lift arms above head and kick as high as own waist; Stabilize another person to accomplish a controlled take down; Use arms, palms of hands, shins, and feet to deliver blows; Withstand impact (slow speed or with a safety bag) on own body from strikes/blows; Swing a baton in a striking technique; Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic; Get down on one or both knees and up again with multiple repetitions.
• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment
• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security
• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury
• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently
• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations
• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner
• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders
• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments
• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings
• Willing and able to travel
• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule
• TB (tuberculosis) screening is required of all new employees upon hire

Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.