CDOC - Policy Coordinator (Arkansas Valley)

Colorado Department of Corrections; Colorado; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Career advancement opportunities

PERA retirement benefits

Health and dental plans

Disability coverage

Paid life insurance

11 paid holidays

Job summary

Colorado Department of Corrections seeks a Compliance and Publication Coordinator to support safe facility operations and ensure adherence to COPD and applicable laws. You will design strategic plans, oversee the self-inspection program, and prepare analyses to drive corrective actions.

Collaboration with supervisors and management is essential to meet compliance standards. The role includes publishing policy updates, coordinating staff to implement regulations, and traveling to multiple

Qualifications

• Six (6) years of relevant experience in analyzing methods, procedures, or auditing programs.
• Combination of related education and experience equal to six (6) years.
• Experience in policy drafting, review, and development for government/correctional settings preferred.

Responsibilities

• Serve as facility policy coordinator and manage the self-inspection program.
• Monitor policies for compliance with standards and laws; conduct audits.
• Collect, analyze, and report data; collaborate with management to implement action plans.
• Review and revise policy to align with COPD and ARs; publish updates.
• Coordinate with staff to write procedures and implement regulations.
• Travel to facilities as required and work extended hours for safety.

Education

Six (6) years combined education/experience

Job description

Department Information

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

Benefits

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined;
• Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as \"Safety Officers\" and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more;
• Visit State of Colorado Employee Benefits. for more information.
• This position is compensated on a bi-weekly pay cycle.

Who May Apply

This position is only open to Colorado state residents.

Job Location

Arkansas Valley Correctional Facility ; Crowley, Colorado

The resulting eligibility list may be used to fill future vacancies at this location

Description Of Job

The Compliance and Publication Coordinator provides professional and technical support for the safe operations of the assigned facility and correctional policies and procedures according to the Colorado Department of Corrections (CDOC) philosophy. Designs, develops, and applies principles of strategic planning to ensure compliance with operational standards. Ensure compliance with all applicable laws, legal actions, and orders, which requires strong working relationships with partners; provide a broad range of activities, including interpreting applications of laws, regulations, Colorado Code of Penal Discipline (COPD), and Compliance standards.

This position serves as the facility policy coordinator and plans, organizes and directs the facility self-inspection program. Responsibilities include monitoring facility policies to ensure adherence to compliance standards, conducting audits of facility operations through analysis and visual inspection to compare practice to facility policy; and preparing results and making recommendations to the administrative head. Collects, compiles, drafts, and analyzes information, collaborates with supervisors and facility management teams, and recommends plans of action to meet compliance standards. Reviews, proposes changes and makes revisions to policy and procedure. Publishes, updates, and distributes policy updates and compliance standards updates on behalf of the administrative head.

Primary Job Duties and Responsibilities

• Functions as policy coordinator by verifying and identifying facility the need for operational memorandum meetings, setting committee reviews with management, publishing and distributing draft and final documents;
• Ensures compliance with standards, departmental regulations and applicable State and federal laws within these documents;
• Speaks of the importance of standard compliance in facility policy decisions;
• Manages facilities policies and procedures by reviewing, revising and recommending changes to management, CDOC directives, and facility standard policy guidelines and applicable laws;
• Receives new departmental regulations, distributes to management team and other offices of record; coordinates staff to write procedures to implement regulations into practice at the facility level;
• Audits correctional facility operations to determine compliance with standards, departmental regulations, facility procedures and applicable laws;
• Interpret and explain facility operations policies, producures, standards, and Administrative Regulations (AR');
• Exchanging information and/or guiding to resolve issues with policies, procedure, standards, and Administrative Regulations;
• Collect, evaluates, and validates information from work units to provide compliance with standards and policy by verifying accuracy of information and utilizes supporting documentation to validate compliance with each compliance standard;
• Other duties as assigned.

Position will be required to work additional hours to ensure safe and secure operations and will be required to travel to facilities.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Ensure that the “Work Experience\" section of the application is complete and contains all relevant work experience related to the position that you are applying for. This information will be used to help determine compensation for the position. \"See resume\" statements cannot be accepted in lieu of the \"work experience\" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.

Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher.

Class Code & Classification Description

H1Q3XX Liaison III

Minimum Qualifications

Experience Only

Six (6) years of relevant experience in an occupation related to the work assigned in analyzing operating methods, procedures, policies and preparing reports; or managing and coordinating an accreditation, auditing, life safety and/or correctional program(s). (any work experience less than full time will be prorated)

Or

Education And Experience

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years

Required Competencies

• Strong abilities in problem solving, planning and organizational skills;
• Strong attention to detail;
• Exceptional customer service skills;
• Strong verbal and written communication skills;
• Excellent judgment and decision making skills;
• Ability to research and gather data;
• Self-directed and motivated work ethic.
• Ability to multi-task;
• Ability to remain flexible and handle a large workload;
• Self-control, a strong sense of ability to work in stressful, potentially violent situations;
• Ability to remain alert, emotionally stable, and mentally resilient under pressure and observant throughout their shift;
• Tolerance to stress, confinement, and high-stakes interaction;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

Preferred Qualifications

• Two (2) or more years of relevant experience within a State of Colorado classified position;
• Experience in a correctional environment;
• Experience with policy drafting, review, recommendations, and development for governmental, correctional, and/or organizational entity;
• Advanced knowledge of Microsoft applications working in Excel, PowerPoint, and Word;
• Comprehensive knowledge of Federal and State guidelines to ensure compliance with policy development;
• Experience interpreting complex rules, regulations, and standards and applying the knowledge to specific situations;
• Experience creating, gathering, or interpreting agency accreditation file documentation;
• Experience developing and delivering presentations and training staff;
• Experience as an auditor.

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov .

Supplemental Information

After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: [e-mail] . It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Kayla Bartlett at [e-mail].

SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Kristen Lange, at [e-mail] or call 719-728-0270.

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.