CCA CLINICAL ADMINISTRATIVE LEAD-PRN-MEDICAL ASSISTANT

Cooper Norcross Health; Cherry Hill Township (NJ); Remote; USD 45,000 - 65,000; Full time

Job summary

Cooper Norcross Health, a leading academic health system in New Jersey, seeks a Clinical Administrative Lead to provide remote/in-person MA support, perform vitals, assist patients, and manage the EHR workflow within the Cooper365 model.

The role requires 3–5 years in customer service, a Medical Assistant Certification, and BLS/American Heart Association certification. Remote work with occasional on-site training may be required near Camden, NJ.

Qualifications

• 3-5 years’ experience in customer service
• Excellent time management, leadership aptitude, and organizational skills
• Must have Medical Assistant Certification
• BLS American Heart Association certification is required

Responsibilities

• Provide remote/in person MA support to take vitals and assist patients.
• Maintain EHR database and register patients; print/upload documents for visits.
• Handle check-in/check-out and scheduling in the Cooper365 model.
• Process recertifications, referrals, and prior authorizations in a timely manner.
• Coordinate with clinicians and respond to patient questions.
• Manage incoming faxes and ensure charts are uploaded into the system.

Skills

Customer service

Time management

Leadership

Organization

Communication

Education

Medical Assistant Certification

BLS Certification (American Heart Association)

High School Diploma

Tools

EHR system

OnBase

Job description

About Us

Cooper Norcross Health, formerly Cooper University Health Care, is a leading academic health system affiliated with Cooper Norcross Medical School of Rowan University. Headquartered in Camden, New Jersey, Cooper Norcross Health has revenues of more than $3 billion and an A+ credit rating from both S&P and Fitch Ratings.

Cooper Norcross Health, formerly Cooper University Health Care, is a leading academic health system affiliated with Cooper Norcross Medical School of Rowan University. Headquartered in Camden, New Jersey, Cooper Norcross Health has revenues of more than $3 billion and an A+ credit rating from both S&P and Fitch Ratings.
Cooper Norcross Health has nearly 14,000 team members, including more than 2,200 nurses, more than 1,200 employed physicians representing 95 specialties and subspecialties, and more than 700 advanced practice providers.
Cooper Norcross Health operates MD Anderson Cancer Center at Cooper as well as four hospitals – its 663-bed flagship Cooper Norcross University Hospital in Camden, its 229-bed Cooper Norcross University Hospital Cape Regional in Cape May Court House, Children’s Hospital at Cooper Norcross Health in Camden, and The Recovery Village Cherry Hill at Cooper, a substance abuse rehabilitation and inpatient treatment facility, in partnership with Advanced Recovery Systems.
Cooper Norcross University Hospital in Camden is the only Level 1 Trauma Center in South Jersey and the busiest in the region. The hospital has been recognized as a top-performing regional hospital by U.S. News & World Report’s Best Hospitals annual survey for eight years.
More than 2.54 million patients visit Cooper Norcross Health facilities annually. Its ambulatory network encompasses three outpatient surgery centers, seven urgent care centers, a wound care center, and more than 130 physician, physical therapy, and radiology offices extending from the Delaware River to the New Jersey shore.
Cooper Norcross Health, a not-for-profit health system, was named one of America’s Best Large Employers for 2026 by Forbes, ranking among the top 200 in the nation. Visit CooperHealth.org to learn more.

Short Description

This position is REMOTE Must live near Camden NJ. This position is during the day must be able to work 7 days a week. Must be able to come into Camden NJ 3-4 weeks for training.

The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals, assist with patients’ questions, ordering bloodwork script for clinicians. Responsible for maintaining EHR database, registration of patients, printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position, however, could require in person depending upon departmental need. The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications, referrals, and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.

3-5 years’ experience in customer service with the ability to exercise sound administrative judgement when needed, a forward thinker and embrace innovation to creatively solve problems and serve as the subject matter expert for Cooper 365 customer service and Primary Care Services. He/she assumes responsibility to ensure access to care is met within the Cooper Integrated Specialist Network. The clinical/admin lead is the liaison for the clinicians, work with patients to check in/out, schedule appointments when needed and work in baskets as required. This role will be involved in both the clinical and administrative areas including assisting clinicians with patient care, and handling clerical, environmental, and organizational tasks.

The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals, assist with patients’ questions, ordering bloodwork script for clinicians. Responsible for maintaining EHR database, registration of patients, printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position, however, could require in person depending upon departmental need.

The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications, referrals, and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.

The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications, referrals, and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.

This role is responsible for processing and/or printing incoming faxes through OnBase/fax and routing to provider for signatures or information. To ensure proper uploading into chart and category in a timely and efficient manner. Provides information to patients so they may fully utilize and benefit from the clinical services. Maintains working knowledge of regulatory standards and is accountable to sustain these standards in daily operations.

Must have excellent time management, leadership aptitude, and organizational skills. Must be able to work independently. Excellent listening and communication skills are required. Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations. Must have experience with an EHR, computer skills, knowledge of patient scheduling and scheduling templates. Have the ability to work independently, creatively problem solve, and have a MA certification. Must be compassionate and establish effective relationships. Knowledge of medical terminology required. Experience with hospital outpatient registration. This role is for Cooper 365 24/7 and must be flexible, willing to work 12-hour shifts and holidays.

Provides customer service while interacting with patients, referring to offices, and team members over the phone, TH, or via electronic communication.

• Work with clinicians and patients to schedule appointments

Must have efficient analytical skills, and computer literacy to manage tasks well. Strong medical terminology and EHR

Liaison for the clinicians and work directly with patients to schedule appointments, check-in/out administrative duties as assigned

Provide MA support to include vital screening, requests when needed.

Responsible for maintaining EHR database, confirming appointments, printing documents for visits and ensuring patient completes them.

Resolve conflicts in the best possible manner and handle phone calls accordingly

Responsible for providing both check-in/out and MA services.

The Administrative Clinical Lead handles all Cooper 365 phone matters.

ALL recertifications, referrals, and prior authorizations to be completed

Develop the processes to run and manage efficiently.

Resolve conflicts in the best possible manner.

Should also demonstrate leadership and team-building skills.

Obtain and verify personal, demographic, and financial information for each patient and enter all necessary information into the practice management system

Delivers an exceptional experience to patients, customers and physicians/clinicians in a consistent and timely manner.

Oversee all scanning of documents, CDL physicals, and management of medication samples. Processing all new patient contracts and questions

Responsible to ensure all paperwork is aligned to make sure collections are consistent in terms of monthly/semi-annually, and/or annually based on agreements.

Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations.

All other duties as assigned

Experience Required

3-5 Years

Education Requirements

High School Diploma

License/Certification Requirements

Must have Medical Assistant Certification

BLS American Heart Association