CBP Facilities Mission Support Specialist

Voigt Peters Associates LLC

Euless (TX)

Hybrid

USD 80,000 - 110,000

Full time

3 days ago

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Benefits offered by this job

Great Place to Work recognition

Health, dental, vision, life, and long

Disability insurance

401(k) with 5% match

Flexible time off

Professional development opportunities

Employee-centric culture

Job summary

VPD Government Solutions seeks an experienced administrator to support CBP regional planning and budget tasks in a hybrid role in the United States. You will manage data, coordinate with stakeholders, and assist with HR, procurement, and records management, using TRIRIGA and SharePoint daily.

Ideal candidates have a bachelor’s degree, 5+ years of relevant experience, and familiarity with government processes.

Qualifications

Excellent written and verbal communication across diverse stakeholders.
Ability to interpret directives and organize management correspondence.
Proficient with Microsoft Office tools and SharePoint for document management.
Knowledge of government purchasing, procurement, and TRIRIGA is preferred.
Candidate must be able to obtain DHS/CBP background clearance.

Responsibilities

Provide management and administrative support across planning, finance, logistics, HR, and records management.
Validate and maintain data in TRIRIGA; prepare reports and training materials.
Coordinate with internal teams and external stakeholders; support billing and contracts.
Assist with SRA data maintenance and regional planning activities.
Produce recurring and ad hoc reports; manage records and training records.
Support Project Managers and track funding and invoicing for contracts.

Skills

Clear communication

Written and verbal skills

Organizational skills

Interpersonal skills

Customer service

Proficiency in Microsoft Office

SharePoint

TRIRIGA familiarity

Education

Bachelor's degree or equivalent

SharePoint training

General office management training

Tools

TRIRIGA

SharePoint

Microsoft Office Suite

Job description

Description

This position provides key assistance to the CBP Regional Section Chief by providing management and administrative support in the following mission support areas: planning, finance and budget, logistics and procurement, human resources, records and files management, and/or office automation. This position is responsible for several budget and planning-oriented tasks using various government systems in addition to the use and application of TRIRIGA. Additionally, this position assists with administrative tasks. This position draws on an understanding of program policies and procedures to develop and implement supplementary instructions for staff, and to complete various support functions.

Responsibilities

Liaise with internal teams and external stakeholders
Perform TRIRIGA data validation, edits, and project updates
Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities
Lead support efforts by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information
Facilitate monthly regional planning meetings with stakeholders
Perform data management
Attend and contribute to monthly Field Office calls
Assist with taskings
Coordinate lease updates/tracking
Track Project Change Requests (CR) to include submissions, status and approvals
Run project reports in TRIRIGA
Prepare variety of recurring and ad hoc reports, including but not limited to, emergency contact lists, weekly work tracking spreadsheets, etc.
Establish various procedures, processes, and policies as necessary
Establish, maintain, and monitor a variety of records, including personnel files and records
Respond to human resources questions when possible
Assist in responding to and interacting with internal and external stakeholders
Advise on mission support issues; identify and propose recommendations to any issues or concerns
Ensure that administrative procedures are being followed; communicate procedures and changes to staff
Navigate and utilize relevant systems such as SharePoint and TRIRIGA
Input data into various government databases
Arrange training for maintenance personnel and maintain training records
Provide back-up support to other mission support staff
Provide production control for work orders when necessary
Provide administrative support to Project Managers
Track funding, invoicing, and services for operational contracts

Requirements

Qualifications

Ability to communicate clearly with a wide variety of stakeholders
Ability to interpret and organize management directives and correspondence
Possess strong communication skills, both written and oral
Possess strong organization skillsAbility to adapt to changing resources and requirements
Possess strong interpersonal skills and customer service orientation
Proficient in Microsoft Office tools (e.g., "Word", "Excel", "PowerPoint", "SharePoint")
Practical knowledge of administrative support functions
Knowledge of government purchasing and procurement process
Knowledge of government acquisition procedures
Knowledge of work order system (TRIRIGA) preferred, but not required
Knowledge of government databases used internally
Obtaining and/or sustaining a DHS/U.S. Customs and Border Protection Public Trust background investigation clearance is required for this position

Education and Experience

Bachelor’s Degree or equivalent.
Minimum of 5 or more years of experience (experience in facility management is preferred)
SharePoint training
General office management training

Summary

At VPD Government Solutions, we believe our employees are our greatest asset. We are committed to fostering a supportive, people-first culture that empowers employees to grow professionally, achieve work-life balance, and make a meaningful impact through their work. We value collaboration, innovation, and continuous learning, and we strive to create an environment where every team member can thrive.

As a member of the VPD team, you'll have access to a comprehensive total rewards package designed to support your overall well-being, including competitive compensation, health and wellness benefits, financial security, professional development opportunities, and workplace flexibility. Compensation at VPD is determined by several factors, including but not limited to geographic location, education, certifications, knowledge, skills, relevant experience, internal equity, market conditions, contract requirements, and organizational needs. The projected compensation range for this position is $80,000.00 to $110,000.00 (annualized USD). While candidates who meet the minimum qualifications for the role will be considered within the posted range, placement within that range is based on the overall depth and breadth of a candidate's experience, demonstrated competencies, specialized expertise, and ability to contribute to both the position and VPD's broader organizational objectives. The salary range should be viewed as one component of VPD's broader total rewards package.

VPD is proud to be a certified Great Place to Work in 2022-2023 & 2025 and named to the Inc. 5000 list of the fastest-growing private companies in America for 2025! See more about what our employees think! Working at VPD Government Solutions | Great Place to Work
Robust employee benefits package beginning on the first of the month following hire date, including health, dental, vision, life, and disability insurance.
401(k) with 5% employer matching.
Flexible time off program.
Opportunities for professional development and career growth.
Employee-centric work culture including company-sponsored events, happy hours, team-building opportunities, frequent communication and information sharing from leadership, a supportive and positive teamwork environment, and an open-door policy.

VPD is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and an Equal Opportunity Employer. Eligible employees may participate in VPD's comprehensive benefits offerings and total rewards programs, which are designed to support employees and their families throughout their careers.

VPD Uses E-Verify