Catering Support & Relief Receptionist

Jackson Walker; United States; On-site; USD 28,000 - 36,000; Full time

Job summary

Jackson Walker, the largest law firm in Texas, is seeking a Catering Support & Relief Receptionist for the Austin office. This full-time role reports to the Office Administrator and supports catering, reception, and general operations.

You will coordinate events, greet clients and guests, manage deliveries, and assist with budget tracking while upholding service standards. A high school diploma and customer service experience are required.

Qualifications

• High school diploma or GED required.
• Minimum 1 year of customer service, hospitality, reception, or related experience.
• Experience coordinating catering, hospitality services, or events preferred.
• Strong interpersonal and customer service skills.
• Excellent verbal communication skills and professional telephone etiquette.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work under time constraints.
• Basic proficiency in Microsoft Office and email systems.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Coordinate catering services for meetings, training sessions, receptions, client events and special functions.
• Source, coordinate and maintain relationships with approved catering vendors; manage dietary accommodations.
• Provide relief reception coverage during breaks, lunches, absences and other coverage needs; answer, screen and direct calls.
• Assist with office support activities and special projects; maintain confidentiality of client and Firm information.

Skills

Customer service

Hospitality

Communication

Organization

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Jackson Walker the largest law firm in Texas has an exciting full time employment opportunity for a Catering Support & Relief Receptionist in our Austin office

Reports To Office Administrator

Location Austin

FLSA Status Non Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES

Catering Coordination

• Coordinate catering services for meetings training sessions receptions client events and special functions
• Partner with attorneys executives and administrative staff to determine event requirements and dietary accommodations
• Source coordinate and maintain relationships with approved catering vendors
• Place monitor and track catering orders to ensure timely delivery and proper setup
• Maintain catering schedules and proactively manage timing and logistical requirements
• Track catering expenses and assist with invoice processing and budget monitoring
• Respond to last minute requests and changes while maintaining service standards
• Ensure compliance with food safety and hygiene requirements
• Serve as a point of contact for catering related inquiries and support

Reception & Visitor Services

• Provide relief reception coverage during breaks lunch periods absences and other scheduled coverage needs
• Answer screen and direct incoming calls using a multi line phone system
• Welcome and assist clients visitors vendors and guests
• Coordinate visitor access and routing in accordance with Firm procedures
• Receive document and distribute deliveries and packages
• Maintain records of incoming and outgoing deliveries
• Issue parking validations and maintain related logs
• Direct visitors to conference rooms and meeting locations
• Maintain a professional and organized reception and lobby area

Administrative & Operational Support

• Assist with office support activities and special projects as assigned
• Maintain confidentiality of client and Firm information
• Support general office operations and customer service initiatives

QUALIFICATIONS

• High school diploma or GED required
• Minimum of 1 year of customer service hospitality reception administrative support or related experience required
• Experience coordinating catering hospitality services or events preferred
• Strong interpersonal and customer service skills
• Excellent verbal communication skills and professional telephone etiquette
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and work effectively under time constraints
• Basic proficiency in Microsoft Office Suite and email systems
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality and exercise discretion

Working Conditions

• This position operates in a professional office environment with standard office equipment
• Regular full time attendance is required
• Occasional overtime may be necessary to support business needs and Firm events

The above is intended to describe the general content of and requirements for the performance of this job

It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements

We are proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by law and will not be discriminated against on the basis of disability

It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job related factors

If you require a reasonable accommodation to complete the application or interview process