Post-Closing Clerk

Jackson Walker LLP; Dallas (TX); On-site; USD 42,000 - 63,000; Full time

Job summary

Jackson Walker LLP in Dallas seeks a Post-Closing Clerk to support client closings and post-closing matters. The role reports to the Office Administrator within the Finance department and emphasizes confidentiality and accuracy in processing closing documents.

The position offers growth opportunities and a non-exempt status under the FLSA, with responsibilities ranging from preparing closing binders to coordinating with lending clients and filing invoices.

Qualifications

• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with MS Office Suite and legal document review experience.

Responsibilities

• Prepare closing binders and files for closing.
• Compile final agreements and exhibits for signature.
• Coordinate with lending clients for post-closing filings.
• Track progress of post-closing items and ensure timely completion.
• Gather and verify information on properties from public records.
• Review due diligence submissions.
• Maintain and organize client files and filing room.
• Assist with pulling client invoices and filing paid invoices.

Skills

Attention to detail

Exemplary communication

Multitasking

MS Office proficiency

Legal document review

Education

Bachelor’s degree

Tools

iManage

Job description

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Post-Closing Clerk in our Dallas office. Under general supervision and according to established policies and procedures, the Post-Closing Clerk is responsible for assisting with all client closings, completing post-closing matters for clients, and consistently observing confidentiality in all client and Firm matters. This position allows for growth opportunities.

FLSA Status: Non-Exempt

Department: Finance

Reports To: Office Administrator

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Preparation of closing binders and files for closing.
• Compiles final agreements and exhibits for signature.
• Coordinates with lending clients to ensure proper filing of post-closing documents.
• Manages post-closing items and track progress.
• Gathers research of legal documents and public records to verify information on properties.
• Routes information on all new files to attorneys in Firm.
• Maintains the client files within the section filing room.
• Manages and tracks files that are checked out to other staff.
• Assists with pulling client invoices, marking paid and filing paid invoices.
• Review of due diligence submissions.
• Performs other work-related duties as assigned.

QUALIFICATIONS:

• Exemplary communication skills, both written and verbal – demonstrated understanding of correct grammar, spelling, and punctuation.
• Interpersonal skills and customer-service mindset necessary to receive and convey information to a diverse group of clients, attorneys, and staff with courtesy and tact.
• Ability to work independently and collaboratively in a fast-paced environment.
• Able to coordinate multiple tasks concurrently and meet deadlines while maintaining a professional demeanor.
• Ability to handle confidential documents and information appropriately.
• Highly motivated to grow within the position and beyond.
• Strong computer proficiency in the use of MS Office Suite (Word, Excel, PowerPoint and Outlook).
• Proficient working knowledge of legal management software and experience with a document management system (iManage experience a plus).
• Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and documents.
• Ability to maintain records and filing systems; assemble files and file information utilizing prescribed filing guidelines.
• Familiarity with the operation of telephone console and general office equipment (i.e., photocopier, telecopier machines).
• Physical requirements are:
• Good hearing and clear speaking voice
• Dexterity with hands and fingers
• Must be able to lift light weights such as files and boxes (up to 20 lbs)

Education:

• Bachelor’s degree from an accredited college or university required.

Years of Experience:

• Six (6) months of prior filing experience necessary in order to gain an understanding of filing policies and procedures and effectively operate equipment with minimal supervision.

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [e-mail]