Catering Services Coordinator - The Melrose Georgetown Hotel

Pier House; Washington; Hybrid; USD 28,000 - 33,000; Full time

Job summary

The Melrose Georgetown Hotel is seeking a Catering Services Coordinator to support multiple departments with meticulous calendar management, meeting coordination, and travel arrangements in a fast-paced hotel setting.

You will handle agenda preparation, document formatting, and invoice processing while contributing to project support and vendor coordination as needed. This role is based in Washington, DC and requires in-office work.

Qualifications

• Proven ability to manage calendars and organize time with discretion.
• Experience coordinating meetings, conferences, and events.
• Proficient in arranging travel and handling related logistics.
• Experience processing invoices and supporting budgets.

Responsibilities

• Manage calendars and proactively organize time as required using expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up audio visual or online meeting tools, and order meals.
• Coordinate and ensure meeting logistics are in place.
• Create systems to manage priority issues and deadlines via email management and support.

Skills

Calendar management

Event coordination

Travel arrangements

Invoicing

Email management

Written comms

Job description

Catering Services Coordinator - The Melrose Georgetown Hotel

#26-3067

Washington, District Of Columbia, United States

Location Description

2430 Pennsylvania Avenue NW, Washington, Dist. Columbia 20037

Experience a vibrant boutique hotel located in the Foggy Bottom neighborhood and steps away from internationally acclaimed historic Georgetown. Our iconic Washington, DC hotel features luxurious rooms and suites with beautiful décor and original artwork.

Job Description

What you get to do: We're looking for a go-getter who can seamlessly integrate in our world, is eager to learn about the business and can efficiently support the needs of our departments. We are looking for someone who has a great attention to detail, takes initiative and enjoys the challenges of working in a fast-paced office environment.

• Manage calendars and proactively organize time as required using expert judgment and discretion.


• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.


• Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination.


• Coordinate and ensure meeting logistics are in place.


• Create systems to help manage priority issues and timely deadlines through email management and support or other practices.


• Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.


• Track action items using a follow-up system, tool or process, communicate and report on status.


• Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.


• Compose, proofread, edit and format written correspondence, agendas, and documents.


• Manage and process invoices and purchase orders; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.


• Assist with special projects on an as-needed basis, including managing and tracking projects.


• Assist with creation of vendor contracts and distributing final contracts to involved parties.


• Prepare and manage expense reports


• Pay rate: $22.00 hourly USD

Location

Washington Melrose-WML

Requirements

• Physical Requirements (In-Office Role)


• Ability to work in a standard office environment.


• Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)


• Occasional standing and walking throughout the workday.


• Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.


• Ability to communicate effectively verbally and in writing.


• Occasionally required to stand, walk, bend, reach, or carry items.


• Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).


• Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).


• Ability to hear and participate in conversations and meetings, use phone and/or headset


• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Status

Full-time

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