Catering Sales & Events Coordinator

Aspen Skiing Company; Aspen (CO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Employee Ski Pass

Dependent Ski Pass

Other company perks

Job summary

Aspen Snowmass is seeking a Catering Sales & Events Coordinator to support the sales and events team in Aspen/Snowmass Village. You will be the main client liaison, handling inquiries, payments, and documentation to drive event bookings.

Responsibilities include processing deposits, coordinating site visits, creating proposals, and maintaining strong client relationships. This is a full-time, in-person role with seasonal variations.

Qualifications

• Must be 21 years or older and have a high school diploma or equivalent.
• College degree preferred.
• 2 years of administrative experience required; 2 years catering/hospitality sales preferred.

Responsibilities

• Serve as primary client contact and respond to inquiries with detailed event information.
• Process reservations for company restaurants and group events; manage deposits and contracts.
• Coordinate site visits, client meetings, and review floor plans and BEOs with staff.

Skills

Communication

Typing

MS Office

Teamwork

Organization

Safety compliance

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Job description

Catering Sales & Events Coordinator - Aspen Snowmass

Location: Aspen or Snowmass Village, CO, us

Company Description

With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation.

Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X.

Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [e-mail], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains.

Job Description

The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events.

Job Posting Deadline:Applications for this position will be accepted until October 1st.

Essential Job Functions / Key Job Responsibilities

• Serves as primary contact for clients, responding to inquiries and providing detailed event information
• Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations
• Assists in the coordination of site visits/property tours and client meetings to showcase event spaces and offerings
• Assists in processing client deposits, managing payment schedules, and ensuring contract compliance
• Assists with special sales initiatives
• Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff
• Assists Banquet operations with administrative needs, i.e. menu signage, uniform coordination, nametags,
• Provides exceptional customer service and builds long‑term client relationships through proactive communication
• Other duties as assigned

Qualifications

Education & Experience Requirements

• Must be 21 years or older
• High school diploma or equivalent required
• College degree preferred
• 2 years previous administrative experience required
• 2 years previous catering and hospitality sales experience preferred

Knowledge, Skills & Abilities

• Ability tocommunicateandfollow oral or written directions in Englishisrequired
• Strong typing skills and excellent telephone skills required
• Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
• Ability to work in collaboration with others to achieve team goals
• Ability to remain focused, organized, flexible, and detail‑oriented
• Follows all safety policies and procedures and exercises caution when working

Additional Information

Work Environment & Physical Demands

• Ability to be on your feet, kneel and bend for extended periods of time
• Regularlyworkin adverse conditions andrequiring the use of protective apparel/equipment to prevent exposure to the elementsas well as an office environmentand may berequiredto walk on slippery and uneven surfaces
• Mustbe able to lift,pushor pullup to50lbs. individually or withassistance

Job Benefits

This position is classified as a seasonalfull‑timeposition eligible for the following benefits:

Enrollment dates differ acrossthe variousprograms.

• Paid Time OffPrograms
• Paid Leave Programs
• Employee SkiPassandDependent Ski Passes
• Other companyperks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever‑evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster