Sales & Events Coordinator - Limelight Ketchum

Limelight Hotels; Ketchum (ID); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance Programs

Flexible Spending Account Programs

401(k) Savings Plan

Employee Ski Pass

Job summary

Limelight Hotels in Ketchum, Idaho, is seeking a full-time Sales & Events Coordinator responsible for building client relationships and supporting the sales team. This role is critical in handling inquiries, managing group bookings, processing payments, and ensuring successful event execution.

The ideal candidate should have relevant experience, preferably with a Bachelor's degree in Hospitality or related fields. The position offers comprehensive benefits including health insurance and paid time off programs.

Qualifications

• Two years of related experience is required.
• A preferred Bachelor's degree in Hospitality, Business or related field.
• Ability to respond to client inquiries and process deposits.

Responsibilities

• Serve as a primary contact for clients and respond to inquiries.
• Assist in coordinating site visits and property tours.
• Collaborate with sales teams to generate leads and close sales.

Skills

Sales processes knowledge

Customer service

Event coordination

Microsoft Suite

Education

Bachelor's degree in Hospitality or Business

Tools

Delphi

HMS

Synxix

Job description

Aspen Hospitality, a division of Aspen One, develops, owns, and operates a growing portfolio of luxury and upper-scale hotels, private clubs, and branded residential properties under The Nell and Limelight brands. This includes The Little Nell, Aspen’s only Five-Star, Five-Diamond ski-in/ski-out hotel and its affiliated Residences located at the base of Aspen Mountain, as well as a new Nell property currently in development at Rockefeller Center in New York City.

Aspen Hospitality’s Limelight hotels include those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025); Ketchum, Idaho; Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028).

Aspen Hospitality also owns and operates the Aspen Mountain Club, Snowmass Mountain Club, and Mammoth Lakes Mountain Club. For more information, visit www.aspenhospitality.co. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [e-mail], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains.

Job Description

Position Summary

The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales.

Job Posting Deadline

Applications for this position will be accepted until June 7, 2026.

Essential Job Functions / Key Responsibilities

• Serve as a primary contact for clients, responding to inquiries and providing detailed event information
• Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
• Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
• Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
• Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
• Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
• Provide exceptional customer service and build long‑term client relationships through proactive communication
• Other duties as assigned

Qualifications

Education & Experience Requirements

• Bachelor's degree in Hospitality, Business or related field (preferred)
• Two years of related experience (required)

Knowledge, Skills & Abilities

• Detailed knowledge of sales processes, workflows, and decision‑making protocols
• Knowledge of company policies and procedures
• Knowledge of Microsoft Suite
• Knowledge of HMS, Delphi, and Synxix

Work Environment & Physical Demands

• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

Job Benefits

This position is classified as a regular full‑time position eligible for the following benefits:

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970‑300‑7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever‑evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks.

Aspen One participates in E‑Verify.

E‑Verify & Right to Work Poster