Catering Sales Coordinator

Compass Group Careers; Columbus (GA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA's Levy division seeks a Catering Sales Coordinator to provide administrative, operational, and sales support for catered events. You will liaise between clients, sales managers, and operations to coordinate details, maintain accurate documentation, and support revenue-generating activities while delivering exceptional customer service.

Key duties include supporting the Senior Sales Manager, preparing proposals, contracts, BEOs, client correspondence, maintaining client and

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum 1-2 years of administrative, hospitality, event, catering, or sales support experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with catering or event management preferred.

Responsibilities

• Support the Senior Sales Manager throughout the event sales process.
• Prepare proposals, contracts, banquet event orders (BEOs), and client correspondence.
• Maintain accurate client, event, and booking information in designated sales systems.
• Assist with data entry, reporting, and tracking sales activity.
• Coordinate distribution of event paperwork to operational departments.
• Schedule and coordinate site visits, planning meetings, and client appointments.
• Ensure timely responses to client inquiries and requests.
• Confirm event details, timelines, room setups, menus, and special requests.
• Communicate event updates and changes to internal teams.
• Assist with event-day support as needed to ensure client expectations are met.
• Ensure event documentation is accurate and distributed in a timely manner.
• Support post-event billing and client follow-up processes.
• Maintain organized filing systems, contracts, and event records.
• Track deposits, signed contracts, and required client documentation.

Skills

Organizational skills

Time management

Verbal and written communication

Multitasking

Microsoft Office

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

The Catering Sales Coordinator provides administrative, operational, and sales support to the Catering Sales team to ensure the successful planning and execution of catered events. This role serves as a liaison between clients, sales managers, and operational departments, helping coordinate event details, maintain accurate documentation, and support revenue-generating activities while delivering exceptional customer service.

• Support the Senior Sales Manager throughout the event sales process
• Prepare proposals, contracts, banquet event orders (BEOs), and client correspondence.
• Maintain accurate client, event, and booking information in designated sales systems.
• Assist with data entry, reporting, and tracking sales activity.
• Coordinate distribution of event paperwork to operational departments.
• Schedule and coordinate site visits, planning meetings, and client appointments.
• Ensure timely responses to client inquiries and requests.
• Confirm event details, timelines, room setups, menus, and special requests.
• Communicate event updates and changes to internal teams.
• Assist with event-day support as needed to ensure client expectations are met.
• Ensure event documentation is accurate and distributed in a timely manner.
• Support post-event billing and client follow-up processes.
• Maintain organized filing systems, contracts, and event records.
• Track deposits, signed contracts, and required client documentation.
• Other Duties As Assigned

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum 1-2 years of administrative, hospitality, event, catering, or sales support experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with catering or event management preferred.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to navigate event and convention spaces during event operations.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings, both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program