Catering & Events Coordinator

Royal Oaks Country Club | Houston, TX; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

401K

Vacation and PTO

Job summary

Royal Oaks Country Club in Houston, TX seeks a Catering & Events Coordinator to assist the Catering & Events Director in planning and coordinating private Member events and the club's social functions.

The ideal candidate communicates clearly, remains poised under pressure, and collaborates with staff to deliver exceptional guest experiences.

This on-site role offers comprehensive benefits and growth opportunities within the private club. Occasional evenings and weekends required.

Qualifications

• Experience in catering, sales, or events within a private country club setting.
• Proficient with event management and POS software, plus Microsoft Office.
• College degree in hospitality or related field preferred.

Responsibilities

• Assist in planning and coordinating luncheons, meetings, weddings, and private member events.
• Develop menus with the Executive Chef and align pricing and details with client expectations.
• Prepare banquet event orders (BEOs) with menus, timelines, and setup requirements.
• Manage room layouts, decorations, and vendor coordination for flawless events.
• Maintain client records, follow up on leads, and support sales goals.

Skills

Catering/Sales/Events

Private country club experience

Client relationship management

Education

Hospitality/Hotel Management degree

Tools

Event management software

POS software

MS Office

Job description

THE ROLE OF CATERING & EVENTS COORDINATOR

ROCC is looking for a candidate continuing or beginning a career in private event sales. This person will assist the Catering & Events Director in the planning and coordination of the Club's social events and private Member events.

This individual should possess excellent communication skills both verbal and written, a pleasant personality, a high level of integrity and the ability to collaborate well with others. The successful candidate must be mature and poised in dealing with conflict and feedback and can effectively communicate in a professional manner to members and staff.

KEY ROLE REQUIREMENTS

Member Relations & Event Sales

Build strong relationships with Members and prospective clients, provide tours showcasing the Club’s facilities, and promote its catering and event services.

Event Planning & Coordination

Partner with Members and clients to plan and coordinate luncheons, meetings, weddings, dinners, children’s parties, and social celebrations.

Collaborate with the Catering & Events Director and Executive Chef to develop menus, establish pricing, and customize event details to meet client expectations.

Coordinate menus, place cards, signage, decorations, entertainment, vendors, deliveries, and special requests to ensure every detail is thoughtfully managed.

Prepare and distribute accurate, detailed Banquet Event Orders (BEOs) outlining menus, beverages, timelines, room setups, audiovisual needs, and other event requirements.

Room Layouts & Event Setup

Create room diagrams and coordinate event setups to ensure spaces are attractive, functional, and ready to welcome Members and guests.

Event Execution & Service

Oversee event preparations, attend events as needed, and work with Club staff to ensure seamless execution and exceptional guest service.

Client Follow-Up & Business Development

Maintain organized records of past and prospective events, follow up with potential clients, and identify opportunities to build lasting relationships and generate future business.

Assist with budget tracking, financial reporting, sales forecasts, event billing, and timely payment collection in collaboration with the Catering & Events Director.

Help plan and promote engaging social activities that strengthen Member connections and enhance the overall Club experience.

Additional Responsibilities

Support special projects and perform other duties as assigned by the Catering & Events Director or Assistant General Manager.

QUALIFICATIONS

• Previous experience in CATERING/SALES/EVENTS and in a Private Country Club setting.
• Ability to work with event management and point of sale software as well as Microsoft Office and basic graphic design programs.
• College degree in Hospitality, Catering Sales or other related field preferred.
• This position is generally Tuesday through Saturday and will require working some nights, most holidays, and Sundays or Mondays on occasion.s on occasion.

COMPENSATION

• Commensurate; excellent benefits including medical and life insurance, 401K, vacation and PTO