Catering Coordinator

Country Club of Detroit; Grosse Pointe (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Country Club of Detroit is seeking a Catering Coordinator to elevate our Members’ experiences by planning meetings, banquets, and special events for Members and sponsored guests. You will assist the Catering Director with day-to-day operations and ensure flawless execution of events.

The role requires collaboration with department heads and committees, development of menus and contracts, and preparation of BEOs and room diagrams.

Qualifications

• Bachelor’s degree in Hospitality Business or related field preferred.
• Minimum three years of experience in Events or Food & Beverage Service Industry preferred.
• Knowledge of Microsoft Suite required.
• Knowledge of Jonas Software preferred.
• Extensive knowledge of food and beverage etiquette, guest relations and service standards required.
• Oral and written communication skills required.
• Exceptional interpersonal skills required.
• Basic mathematical skills to complete reports, calculate estimated event charges, determine deposits due and establish minimum revenue requirements.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the club such as weekends, nights, and holidays.

Responsibilities

• Coordinate multi-faceted events such as Member Weddings and Club Events (Tennis, Bowling, Swim, Day Camp, Golf, Bridge).
• Collaborate with department heads, Members, Committees and teams to create exceptional events.
• Develop menus, contracts, arrangements and letters for social and corporate events.
• Prepare accurate Banquet Event Orders (BEOs) and room diagrams per plan and department schedules.
• Supervise and assist with event order specifications.
• Adapt to constant changes and respond swiftly.
• Create and present weekly and monthly catering reports as needed.
• Stay informed on industry trends in catering and event planning.
• Collaborate with Catering Director to generate new ideas and learning opportunities.
• Understand and implement Club rules.
• Assist accounting staff in correct client billing.

Skills

Customer service

Interpersonal skills

Oral & written communication

Team collaboration

Mathematical skills

Education

Bachelor’s degree in Hospitality

Tools

Microsoft Suite

Jonas Software

Job description

Summary: A Catering Coordinator performs a variety of tasks to heighten our Member’s experience at our prestigious Platinum Club. The Catering Coordinator is responsible for planning meetings, banquets and special events for Members and sponsored guests as well as assisting the Catering Director on day-to-day operations.

• Coordination of multi-faceted events such as Member Weddings, Club Events (i.e. Tennis, Bowling, Swim, Day Camp, Golf and Bridge), Bridal Showers, Baby Showers, etc.
• Collaboration with different department heads, Members, Committees, and teams to create exceptional and “best in the area” events
• Development of menus, contracts, arrangements, and letters in association with social and corporate events
• Preparation of accurate, detailed, and consistent Banquet Event Orders (BEO’s) and room diagrams pertinent to each planned event and in accordance to the distribution schedule established for the departments.
• Supervision and assistance of event order specifications
• Ability to adapt to constant changes and ability to respond accordingly and swiftly
• Creation and presentation of weekly and monthly catering reports, as needed.
• Knowledge of relevant industry trends (e.g. catering, wedding planning, party planning, specialty events, etc.)
• Collaboration with Catering Director to create new ideas, learning opportunities, creativity, etc.
• Ability to understand and implement Club rules
• Assist accounting staff in execution of correct client billing.

Description

Summary

A Catering Coordinator performs a variety of tasks to heighten our Member’s experience at our prestigious Platinum Club. The Catering Coordinator is responsible for planning meetings, banquets and special events for Members and sponsored guests as well as assisting the Catering Director on day-to-day operations.

Essential Job Duties

• Coordination of multi-faceted events such as Member Weddings, Club Events (i.e. Tennis, Bowling, Swim, Day Camp, Golf and Bridge), Bridal Showers, Baby Showers, etc.
• Collaboration with different department heads, Members, Committees, and teams to create exceptional and “best in the area” events
• Development of menus, contracts, arrangements, and letters in association with social and corporate events
• Preparation of accurate, detailed, and consistent Banquet Event Orders (BEO’s) and room diagrams pertinent to each planned event and in accordance to the distribution schedule established for the departments.
• Supervision and assistance of event order specifications
• Ability to adapt to constant changes and ability to respond accordingly and swiftly
• Creation and presentation of weekly and monthly catering reports, as needed.
• Knowledge of relevant industry trends (e.g. catering, wedding planning, party planning, specialty events, etc.)
• Collaboration with Catering Director to create new ideas, learning opportunities, creativity, etc.
• Ability to understand and implement Club rules
• Assist accounting staff in execution of correct client billing.

Requirements

Minimum Skills & Qualifications

• Bachelor’s Degree in Hospitality Business or related field, preferred
• Minimum three years of experience in Events or Food & Beverage Service Industry, preferred
• Knowledge of Microsoft Suite required
• Knowledge of Jonas Software, preferred
• Extensive knowledge of food and beverage etiquette, guest relations and service standards required.
• Oral and written communication skills required
• Exceptional interpersonal skills required
• Basic mathematical skills to complete reports, calculate estimated event charges, determine deposits due and establish minimum revenue requirements.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the club such as weekends, nights, and holidays

Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Country Club of Detroit retains the right to change or assign other duties to this position.