CATERING COORDINATOR - CHICAGO, IL

Compass Group; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player in food service is seeking a detail-oriented Catering Coordinator to manage on- and off-premise catering events. This role emphasizes strong communication and organizational skills, as you will handle event reservations, coordinate with marketing, and ensure seamless execution of events. Join a dedicated team that values fresh ingredients and sustainability while providing nutrition education to empower students. If you thrive in a fast-paced environment and enjoy multitasking, this exciting opportunity is perfect for you.

Benefits

Employee Referral Bonus

Qualifications

• Experience in dining, catering, or event management.
• Flexibility to work according to business needs.

Responsibilities

• Manage event reservation data and ensure accurate information flow.
• Prepare final invoices and expense reports monthly.

Skills

Event Management

Communication Skills

Customer Service

Organizational Skills

Multitasking

Education

Bachelor's degree in Hospitality

Bachelor's degree in Marketing

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Handcut Foods

Position Title: CATERING COORDINATOR - CHICAGO, IL

Pay Grade: 4

Handcut Foods, a member of Flik Independent School Dining, has been a leader in private and independent school foodservice for over four decades, serving 220 communities. Our dedicated team is committed to providing quality foodservice using fresh, locally sourced ingredients that support sustainable agriculture. We also offer nutrition education programs to empower students to make healthy choices, nourishing a brighter future.

This position is eligible for an Employee Referral Bonus. To refer a qualified candidate, use the 'job search' in MyOpportunity, and email them a link to apply. For guidelines and FAQs, contact [e-mail]. Click here for step-by-step referral instructions.

Job Summary

As a Catering Coordinator, you will handle sales/marketing, administration, and coordination for on- and off-premise catering events. This role requires excellent attention to detail, communication skills, and the ability to multitask effectively, ensuring accurate information flow internally and to clients and vendors.

Essential Duties and Responsibilities

• Manage all event reservation data, including inquiries and confirmations, and detail function sheets with equipment needs.
• Create captain's packets with staff and equipment details and ensure delivery to staff.
• Design buffet signage and printed menus as needed.
• Maintain organized event files, including correspondence, orders, invoices, and proposals.
• Process insurance certificates requests.
• Handle inquiries with all pertinent event details.
• Prepare event proposals and staff requisitions.
• Support sales initiatives through research and marketing collaboration.
• Coordinate with marketing on promotional materials.
• Assist with client walkthroughs and provide on-site event support as scheduled.
• Manage deposits and financial entries, ensuring accurate forecasting and communication with accounting.
• Prepare final invoices and expense reports monthly.
• Schedule meetings and travel arrangements as needed.
• Perform other duties as assigned.

Qualifications

• Experience in dining, catering, or event management.
• Experience in restaurants, hotels, corporate dining, education, military, healthcare, or related food services.
• Flexibility to work according to business needs.
• Excellent communication, customer service, and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Bachelor's degree in Hospitality or Marketing preferred.

Apply to Flik today! Flik Independent School Dining is part of Compass Group USA. Learn more about the Compass story.

We are an equal opportunity employer, committed to fairness and diversity in the workplace.