Catering Coordinator & Admin Support (Full-Time)

Chartwells Higher Education Dining Services; Tampa (FL); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Health and Wellness Programs

Retirement Plan

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

Chartwells Higher Education Dining Services is hiring an Administrative Assistant (Catering Coordinator) at USF Tampa. This full-time position involves clerical support for food service programs, with a schedule that varies including weekends and holidays. Experience in food service and customer service is required.

The role requires strong organization, attention to detail, and the ability to manage multiple events and priorities in a fast-paced environment. Pay is $20.00 to $25.00 per hour.

Qualifications

• Requirement: Food Service Experience and Customer Service.
• Previous experience in catering, hospitality, or event coordination strongly preferred.

Responsibilities

• Answer telephones and direct inquiries in a professional and client-centered manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, students' parents, and supervisor.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, ensuring addition is correct and checking item prices against bid specifications, ensuring no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.
• Previous experience in catering, hospitality, or event coordination strongly preferred.
• Exceptional organizational skills and strong attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple events and priorities in a fast-paced environment.

Skills

Food Service Experience

Customer Service

Event coordination

Job description

Chartwells Higher Education Dining Services is hiring an Administrative Assistant (Catering Coordinator) at USF Tampa. This full-time position involves clerical support for food service programs, with a schedule that varies including weekends and holidays. Experience in food service and customer service is required.

The role requires strong organization, attention to detail, and the ability to manage multiple events and priorities in a fast-paced environment. Pay is $20.00 to $25.00 per hour.