Catering Coordinator

Casa Cipriani New York; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Casa Cipriani New York is seeking a Catering Coordinator to support the Catering Sales Team in all administrative aspects of event sales and planning. The ideal candidate will manage inquiries, prepare contracts, and liaise with clients, contributing to a seamless event experience while ensuring compliance with operational policies.

Benefits

Medical insurance

Vision insurance

Qualifications

• Must possess strong administrative skills as well as basic computational ability.
• Requires strong communication skills, both verbal and written.
• Minimum 2 years related experience and/or training.

Responsibilities

• Record and assign inquiries for private events.
• Schedule and confirm appointments and manage calendars.
• Prepare and track event contracts and invoices.

Skills

Strong administrative skills

Communication skills

Analytical ability

Attention to detail

Education

Minimum 2 years related experience or equivalent training

Tools

Microsoft Office Suite

Delphi via Salesforce

AllSeated/Prismm diagram software

Job description

Casa Cipriani New York provided pay range

This range is provided by Casa Cipriani New York. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $75,000.00/yr

Direct message the job poster from Casa Cipriani New York

Director Of Talent Acquisition @ Cipriani

POSITION PURPOSE:

We are seeking a hospitality focused and organized individual to join our team as a position Catering Coordinator supporting the Catering Sales Team (currently 3 full-time professionals) in all administrative aspects of the event sales and planning process and managing the cultural event calendar.

ESSENTIAL FUNCTIONS AND DUTIES:

• Record and assign incoming inquiries for private events.
• Schedule and confirm appointments and manage calendars for Catering Sales team.
• Prepare and track event contracts and deposit invoices.
• Maintain deposit collections process and post final event data to close events.
• Generate and modify Banquet Event Orders for events.
• Create and modify diagrams in AllSeated diagram software for client events.
• Liaise with hotel regarding event client hotel accommodations
• Prepare weekly/monthly sales and operations reports and other periodic customized reports.
• Work collaboratively with Director of Catering and Events to create and communicate standard operating procedures.
• Manage office supplies, equipment and other office operational requirements.

KNOWLEDGE, EXPIERENCE AND SKILLS

• Must possess strong administrative skills as well as basic computational ability. Knowledge of computer software, including but not limited to Microsoft Office (Outlook, Word, Excel, and PowerPoint), Delphi via Salesforce, Opera, AllSeated/Prismm diagram software.
• Analytical ability and online research skills required to gather and summarize data for reports.
• Requires strong communication skills, both verbal and written.
• Strong attention to detail in composing, typing and proofreading documents and marketing materials.
• Ability to establish and meet deadlines.
• Ability to learn and perform all essential job functions accurately and safely.
• Auditory and visual abilities to observe and detect signs of emergency situations.
• Minimum 2 years related experience and/or training; or equivalent combination of education and experience.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Ability to sit and/or stand for extended periods.
• Ability to lift and carry up to 25 pounds occasionally.
• Flexibility to reach, bend, and stoop.
• Availability to work weekends and holidays as needed.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

Cipriani is an equal opportunity employer.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Industries

  Hospitality

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Inferred from the description for this job

Medical insurance

Vision insurance

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