Catering Coordinator

ASM Global; Dallas (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

Legends Hospitality, LLC is seeking a dedicated Banquet Setup Professional in Dallas, Texas, to oversee the setup and execution of events with a focus on service and efficiency. The ideal candidate will have a minimum of five years of experience in high-volume banquet environments, strong communication skills, and ability to handle physical tasks as required.

This role involves maintaining equipment, organizing storage, and working collaboratively with staff to achieve high customer service standards during various events. Candidates must be ready to work flexible hours, including weekends and holidays.

Qualifications

• Minimum of five years of banquet setup experience in large, high-volume venues.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel.

Responsibilities

• Set up meeting rooms and private function areas according to management standards.
• Maintain proper care of equipment and organization of storage areas.
• Supervise, train, and motivate banquet operations staff.

Skills

Banquet setup experience

Strong communication skills

Ability to lift 50 lbs

Efficiency in high-pressure environments

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities

• Event Setup & Execution: Set up meeting rooms and private function areas using appropriate equipment and materials, including tables, chairs, linens, staging, and other requested items. Ensure meeting and event spaces are arranged according to management standards, floor plans, and banquet event orders. Possess strong knowledge of banquet configurations and proper equipment usage.
• Tear down and reset event spaces, including stripping rooms of furniture and returning rooms to required specifications. Inspect banquet equipment for cleanliness, damage, and maintenance needs. Clean meeting and event spaces thoroughly, including changing soiled linens and straightening chairs.

Safety & Organization

• Maintain proper care of equipment while following safety guidelines during movement and storage.
• Ensure service corridors, pre-function areas, and storage spaces remain clean, organized, and unobstructed.
• Maintain and organize banquet storage areas.
• Keep assigned work areas clean and orderly at all times.

Inventory & Administrative Duties

• Maintain and create monthly inventory reports for all banquet equipment and supplies.
• Organize storage areas to support accurate inventory tracking and operational efficiency.

Guest Service & Team Support

• Participate as a team member during special events, including food and beverage service and beverage service such as water pours, coffee service, and ice deliveries.
• Assist with special event operations as assigned, including supporting waitstaff and operations teams to meet high customer service standards.
• Serve as a liaison to the stadium conversion team.
• Attend and participate in weekly stadium conversion meetings, BEO meetings, and pre-conference meetings as assigned.
• Supervise, train, and motivate banquet operations staff.

Work Environment & Schedule

Must be available to work all home games, stadium-wide events, and special events as assigned. Work is performed in both indoor and outdoor environments, with events occurring in all seasons and weather conditions. Events may involve variable noise levels. Schedule includes extended hours and flexible shifts, including early mornings, days, nights, weekends, and holidays.

Qualifications

• Minimum of five (5) years of banquet setup experience in large, high-volume venues.
• High School Diploma or GED required.
• Ability to lift up to 50 lbs and perform physical tasks such as bending, stretching, pushing, and pulling with support equipment.
• Strong ability to work independently and efficiently with minimal supervision.
• Demonstrated ability to perform well in high-pressure environments and adapt to last-minute changes.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn additional databases and systems. Familiarity with MICROS is a plus.